Bid Award Panel
The full agenda, as filed
All 11 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA30.1adopted
Solicitation Issued: February 1, 2023 Solicitation Closed: March 30, 2023 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Gordon Food Service Canada Ltd. $680,258.90 HouseCook Inc. $832,511.10 Sysco Toronto, A Division of Sysco Canada Inc. $1,844,172.30
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 1, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3572432445 Description: For the supply and delivery of Bread, Baked Goods and other related products to various Seniors Services and Long-Term Care and Shelter Support and Housing Administration Locations. The term of the Contract is to be for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Seniors Services and Long Term Care Division or designate will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Gordon Food Service Canada Ltd Contract Award Value: $1,564,596 net of all applicable taxes and charges (including 15 percent miscellaneous) $1,767,993 including HST and all applicable charges $1,592,133 net of HST recoveries Contract is expected to start on September 11, 2023 and end on September 10, 2025 Option Year 1: September 11, 2025 to September 10, 2026 $805,767 net of all applicable taxes and charges $910,516 including HST and all applicable charges $819,949 net of HST recoveries Option Year 2: September 11, 2026 to September 10, 2027 $829,940 net of all applicable taxes and charges $937,832 including HST and all applicable charges $844,547 net of HST recoveries Option Year 3: September 11, 2027 to September 10, 2028 $854,838 net of all applicable taxes and charges $965,967 including HST and all applicable charges $869,883 net of HST recoveries The total potential contract award identified in this report including optional periods is $4,582,308 including all applicable taxes and charges. The total potential cost to the City including optional periods is $4,126,510 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3572432445 Description: For the supply and delivery of Bread, Baked Goods and other related products to various Seniors Services and Long-Term Care and Shelter Support and Housing Administration Locations. The term of the Contract is to be for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Seniors Services and Long Term Care Division or designate will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Gordon Food Service Canada Ltd Contract Award Value: $1,564,596 net of all applicable taxes and charges (including 15 percent miscellaneous) $1,767,993 including HST and all applicable charges $1,592,133 net of HST recoveries Contract is expected to start on September 11, 2023 and end on September 10, 2025 Option Year 1: September 11, 2025 to September 10, 2026 $805,767 net of all applicable taxes and charges $910,516 including HST and all applicable charges $819,949 net of HST recoveries Option Year 2: September 11, 2026 to September 10, 2027 $829,940 net of all applicable taxes and charges $937,832 including HST and all applicable charges $844,547 net of HST recoveries Option Year 3: September 11, 2027 to September 10, 2028 $854,838 net of all applicable taxes and charges $965,967 including HST and all applicable charges $869,883 net of HST recoveries The total potential contract award identified in this report including optional periods is $4,582,308 including all applicable taxes and charges. The total potential cost to the City including optional periods is $4,126,510 net of HST recoveries.
BA30.2adopted
Solicitation Issued: November 28, 2022 Solicitation Closed: December 16, 2022 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Anacond Contracting Incorporated $ 1,612,972* Martinway Contracting Limited $ 1,676,245 373044 Ontario Limited $ 3,175,975 Index Construction Incorporated $ 3,636,600 *Pursuant to the Request for Tender document the contract award value on page 1 includes contingency and separate item prices.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 1, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3664272448, Contract Number 23-PFR-060 for Phil White Arena Upgrades. Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete the Phil White Arena Upgrades project (state of good repair works including roofing replacement), on behalf of the Parks, Forestry, and Recreation Division of the City of Toronto. Recommended Supplier: Anacond Contracting Incorporated Contract Award Value: $ 1,862,972 net of all applicable taxes and charges $ 2,105,158 including HST and all applicable charges $ 1,895,760 net of HST recoveries The contract is expected to start following the date of award and end by December 30, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3664272448, Contract Number 23-PFR-060 for Phil White Arena Upgrades. Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete the Phil White Arena Upgrades project (state of good repair works including roofing replacement), on behalf of the Parks, Forestry, and Recreation Division of the City of Toronto. Recommended Supplier: Anacond Contracting Incorporated Contract Award Value: $ 1,862,972 net of all applicable taxes and charges $ 2,105,158 including HST and all applicable charges $ 1,895,760 net of HST recoveries The contract is expected to start following the date of award and end by December 30, 2023.
BA30.3adopted
Solicitation Issued: December 22, 2022 Solicitation Closed: February 23, 2023 Number of Addenda Issued: Six (6) Number of Bids: Five (5) Table 2: Summary of Bids Received for Ariba Document Number Supplier Name AECOM Canada Ltd.* CDM Smith Canada ULC CIMA Canada Inc.** GHD Limited Stantec Consulting Ltd. * Pursuant to the Request for Proposal document the contract award value includes contingency. **Supplier did not meet the minimum technical threshold. Range of Scores: 87.7 - 71.20
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 1, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Ariba Document Number 3786622133, Contract Number RFP-22ECS-MI-04AB Description: Old Primary Sedimentation Tanks Upgrades at Ashbridges Bay Treatment Plant. Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $6,423,928 net of all applicable taxes and charges $7,259,039 including HST and all applicable charges $6,536,989 net of HST recoveries Contract is expected to start on the date of award and end on July 12, 2030.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Ariba Document Number 3786622133, Contract Number RFP-22ECS-MI-04AB Description: Old Primary Sedimentation Tanks Upgrades at Ashbridges Bay Treatment Plant. Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $6,423,928 net of all applicable taxes and charges $7,259,039 including HST and all applicable charges $6,536,989 net of HST recoveries Contract is expected to start on the date of award and end on July 12, 2030.
BA30.4adopted
Solicitation Issued: January 30, 2023 Solicitation Closed: March 23, 2023 Number of Addenda Issued: Five (5) Number of Bids: Three (3) Table 2: Summary of Proposals received Supplier Name AECOM Canada Ltd.* Aquafor Beech Limited ** HDR Corporation ** *Pursuant to the Request of Proposal document the contract award value includes contingency. ** Supplier did not meet the minimum technical threshold.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 1, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3793992483, Contract Number 22ECS-MI-05SW Description: For the provision of all labour, materials, and equipment necessary for the Engineering Services - Bermondsey Transfer Station Stormwater Management - Phase 2 Upgrades and Monitoring Program for a period of four (4) years. Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $2,990,901 net of all applicable taxes and charges $3,379,718 including HST and all applicable charges $3,043,541 net of HST recoveries Contract is expected to start on the date of award and end on June 30, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3793992483, Contract Number 22ECS-MI-05SW Description: For the provision of all labour, materials, and equipment necessary for the Engineering Services - Bermondsey Transfer Station Stormwater Management - Phase 2 Upgrades and Monitoring Program for a period of four (4) years. Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $2,990,901 net of all applicable taxes and charges $3,379,718 including HST and all applicable charges $3,043,541 net of HST recoveries Contract is expected to start on the date of award and end on June 30, 2027.
BA30.5adopted
Solicitation Issued: March 10, 2023 Solicitation Closed: April 18, 2023 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Carson Electric (1991) Limited/Anronn Electric $803,577.56* * The Bid Price is based on the quantity for the first year.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 1, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3866496418 Description: For the maintenance of pump and motor systems all in strict accordance with the Electrical Safety Authority Guidelines and Original Equipment Manufacturer specifications, best trade practices to maintain the equipment as new condition, to the highest industry standards, for the following Divisions: 1. Corporate Real Estate Management 2. Parks, Forestry and Recreation 3. Solid Waste Management Services The award is for an initial contract period of three (3) years from July 1, 2023 to June 30, 2026, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1)-year periods. Should the option(s) be exercised, the Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Carson Electric (1991) Limited/Anronn Electric Contract Award Value: $2,830,452 net of all applicable taxes and charges $3,198,411 including HST and all applicable charges $2,880,268 net of HST recoveries Contract is expected to start on July 1, 2023 and end on June 30, 2026. Option Year 1 - From July 1, 2026 to June 30, 2027 $971,789 net of all applicable taxes and charges $1,098,121 including HST and all applicable charges $988,892 net of HST recoveries Option Year 2 - From July 1, 2027 to June 30, 2028 $1,000,942 net of all applicable taxes and charges $1,131,065 including HST and all applicable charges $1,018,559 net of HST recoveries The above cost calculations include three percent (3 percent) Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period. The Request for Quotation was structured to award the contract for an initial period of three (3) years from date of award. Following the evaluation, Corporate Real Estate Management and Solid Waste Management Services have determined the need to increase their requirements due to inflationary pressures on parts and additional usage. Lowest Bidder's total bid price was updated to reflect the contract value for three years with 17.41 percent contingency. The total potential contact award to supplier identified in this report including all option years is $4,803,183 net of all applicable taxes and charges, and $5,427,597 including all applicable taxes and charges. The total potential cost to the City, including all option years is net of $4,887,719 HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3866496418 Description: For the maintenance of pump and motor systems all in strict accordance with the Electrical Safety Authority Guidelines and Original Equipment Manufacturer specifications, best trade practices to maintain the equipment as new condition, to the highest industry standards, for the following Divisions: 1. Corporate Real Estate Management 2. Parks, Forestry and Recreation 3. Solid Waste Management Services The award is for an initial contract period of three (3) years from July 1, 2023 to June 30, 2026, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1)-year periods. Should the option(s) be exercised, the Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Carson Electric (1991) Limited/Anronn Electric Contract Award Value: $2,830,452 net of all applicable taxes and charges $3,198,411 including HST and all applicable charges $2,880,268 net of HST recoveries Contract is expected to start on July 1, 2023 and end on June 30, 2026. Option Year 1 - From July 1, 2026 to June 30, 2027 $971,789 net of all applicable taxes and charges $1,098,121 including HST and all applicable charges $988,892 net of HST recoveries Option Year 2 - From July 1, 2027 to June 30, 2028 $1,000,942 net of all applicable taxes and charges $1,131,065 including HST and all applicable charges $1,018,559 net of HST recoveries The above cost calculations include three percent (3 percent) Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period. The Request for Quotation was structured to award the contract for an initial period of three (3) years from date of award. Following the evaluation, Corporate Real Estate Management and Solid Waste Management Services have determined the need to increase their requirements due to inflationary pressures on parts and additional usage. Lowest Bidder's total bid price was updated to reflect the contract value for three years with 17.41 percent contingency. The total potential contact award to supplier identified in this report including all option years is $4,803,183 net of all applicable taxes and charges, and $5,427,597 including all applicable taxes and charges. The total potential cost to the City, including all option years is net of $4,887,719 HST recoveries.
BA30.6adopted
Solicitation Issued: March 6, 2023 Solicitation Closed: April 12, 2023 Number of Addenda Issued: two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Fer Pal Construction Ltd. * $9,568,547.00 Robert B Somerville Co. Limited $9,969,752.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 1, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3883709991, Contract Number 23TW-CTS-12CWD Description: Watermain Cured-in-Place-Pipe Lining in Etobicoke York Wards 3 and 5. Recommended Supplier: Fer-Pal Construction Ltd. Contract Award Value: $10,525,402 net of all applicable taxes and charges $11,893,704 including HST and all applicable charges $10,710,649 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3883709991, Contract Number 23TW-CTS-12CWD Description: Watermain Cured-in-Place-Pipe Lining in Etobicoke York Wards 3 and 5. Recommended Supplier: Fer-Pal Construction Ltd. Contract Award Value: $10,525,402 net of all applicable taxes and charges $11,893,704 including HST and all applicable charges $10,710,649 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
BA30.7adopted
Solicitation Issued: March 3, 2023 Solicitation Closed: April 14, 2023 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Fer-Pal Construction Ltd. $13,998,098.00* Robert B. Somerville Co. Limited $14,618,269.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 1, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3892675887, Contract Number 23TW-CTS-01CWD. Description: Watermain Cured-in-Place-Pipe Lining Lining in Etobicoke York District, Wards 1 and 7. Recommended Supplier: Fer-Pal Construction Ltd. Contract Award Value: $15,397,908 net of all applicable taxes and charges $17,399,636 including HST and all applicable charges $15,668,911 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3892675887, Contract Number 23TW-CTS-01CWD. Description: Watermain Cured-in-Place-Pipe Lining Lining in Etobicoke York District, Wards 1 and 7. Recommended Supplier: Fer-Pal Construction Ltd. Contract Award Value: $15,397,908 net of all applicable taxes and charges $17,399,636 including HST and all applicable charges $15,668,911 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
BA30.8adopted
Solicitation Issued: March 20, 2023 Solicitation Closed: April 12, 2023 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) PTR Paving Inc. $1,003,000.00* Infrastructure Coatings Corporation $1,160,625.00 Aqua Tech Solutions Inc. $2,870,000.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 1, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3904392069, Contract Number 23TR-OM-410-TEY-DA. Description: Repair of Distressed Asphalt at Various Locations on Local, Collector and Arterials Roads in the Toronto and East York District. Recommended Supplier: PTR Paving Inc. Contract Award Value: $1,053,000 net of all applicable taxes and charges $1,189,890 including HST and all applicable charges $1,071,533 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3904392069, Contract Number 23TR-OM-410-TEY-DA. Description: Repair of Distressed Asphalt at Various Locations on Local, Collector and Arterials Roads in the Toronto and East York District. Recommended Supplier: PTR Paving Inc. Contract Award Value: $1,053,000 net of all applicable taxes and charges $1,189,890 including HST and all applicable charges $1,071,533 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA30.9adopted
Solicitation Issued: March 23, 2023 Solicitation Closed: April 11, 2023 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Maple-Crete Inc. $1,966,167.29* Ferpac Paving Inc. $2,376,877.34 PTR Paving Inc. $2,457,929.42 Aqua Tech Solutions Inc. $2,487,659.36 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 1, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3921321083, Contract Number 23TR-OM-141-SC-GM. Description: General Maintenance including Repairs to Roads, Sidewalks, Curbs, Wheelchair Ramps, Concrete Pad Construction, and Tactile Walking Surface Indicator Plate Installation within the Scarborough District. Recommended Supplier: Maple-Crete Inc. Contract Award Value: $2,016,167 net of all applicable taxes and charges $2,278,269 including HST and all applicable charges $2,051,652 net of HST recoveries Contract is expected to start on June 26, 2023 and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3921321083, Contract Number 23TR-OM-141-SC-GM. Description: General Maintenance including Repairs to Roads, Sidewalks, Curbs, Wheelchair Ramps, Concrete Pad Construction, and Tactile Walking Surface Indicator Plate Installation within the Scarborough District. Recommended Supplier: Maple-Crete Inc. Contract Award Value: $2,016,167 net of all applicable taxes and charges $2,278,269 including HST and all applicable charges $2,051,652 net of HST recoveries Contract is expected to start on June 26, 2023 and end on December 31, 2023.
BA30.10adopted
Solicitation Issued: March 24, 2023 Solicitation Closed: April 26, 2023 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Document Number 3928519686 Supplier Name 8558736 Canada Inc. o/a GAME Trenchless Consultants* Pure Technologies Ltd. * Pursuant to the Request for Proposal document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 1, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3928519686, Contract Number RFP-23ECS-LU-03TT. Description: Professional Engineering Services for Transmission Watermain Condition Assessment throughout the City of Toronto. Recommended Supplier: 8558736 Canada Inc., o/a GAME Trenchless Consultants Contract Award Value: $6,106,477 net of all applicable taxes and charges $6,900,319 including HST and all applicable charges $6,213,951 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3928519686, Contract Number RFP-23ECS-LU-03TT. Description: Professional Engineering Services for Transmission Watermain Condition Assessment throughout the City of Toronto. Recommended Supplier: 8558736 Canada Inc., o/a GAME Trenchless Consultants Contract Award Value: $6,106,477 net of all applicable taxes and charges $6,900,319 including HST and all applicable charges $6,213,951 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2027.
BA30.11adopted
Solicitation Issued: September 23, 2022 Solicitation Closed: November 18, 2022 Number of Addenda Issued: None Number of Bids: Twenty (20) Notice of Award: January 27, 2023
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 1, 2023) from the Chief Procurement Officer: Solicitation Number: Kinetic GPO Request for Standing Offers Number: 22-08 Description: Kinetic GPO is a cooperative purchasing organization established for Broader Public Sector and MASH entities across Canada, with the specific purpose of reducing procurement cost by leveraging the purchasing power of group buying and saving our members time by simplifying steps to procure. Kinetic GPO issued the Request for Standing Offers to result in a national contract Request for Standing Offers 22-08 with The Toro Company for the procurement of Grounds Maintenance Equipment, attachments, Accessories, and Related Services. The effective date of the Kinetic GPO Contract is from February 1, 2023 and will expire on January 31, 2026 with option to renew for two (2) additional one-year periods through January 31, 2028. After reviewing this Kinetic GPO's Request for Standing Offers 22-08, Fleet Services in conjunction with Parks, Forestry and Recreation will piggyback on this Kinetic GPO Contract with the Toro and issue a purchase order to their local dealer, Turf Care Products Canada Limited to purchase twenty-four (24) Various Grounds Maintenance Equipment in 2023, with option to purchase fifty-nine (59) units in 2024 and sixty-four (64) units in 2025, pending budget availability. Should the option year renewal be extended by Kinetic GPO, Fleet Services may purchase forty-three (43) units in 2026 and eighteen (18) units in 2027, pending budget availability. The term of this contract is three (3) year which commenced in 2023, with the option to extend for two (2) additional one-year term under the same terms and conditions from date of award to January 31, 2028. Recommended Supplier: Turf Care Products Canada Limited Contract Award Value: $12,908,009 net of all applicable taxes and charges $14,886,050 including HST and all applicable charges $13,135,189 net of HST recoveries Contract is expected to start from date of award and end on January 31, 2026 Option Year 1 - From February 1, 2026 to January 31, 2027 $3,773,640 net of all applicable taxes and charges $4,264,213 including HST and all applicable charges $3,840,056 net of HST recoveries Option Year 2 - From February 1, 2027 to January 31, 2028 $1,832,731 net of all applicable taxes and charges $2,070,986 including HST and all applicable charges $1,864,987 net of HST recoveries The above cost calculations include three percent (3 percent) Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period. The total potential contract award identified in this report including all option years is $18,514,380 net of all applicable taxes and charges. The total potential cost to the City, including all optional periods is $18,840,233 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body. Solicitation Number: Kinetic GPO Request for Standing Offers Number: 22-08 Description: Kinetic GPO is a cooperative purchasing organization established for Broader Public Sector and MASH entities across Canada, with the specific purpose of reducing procurement cost by leveraging the purchasing power of group buying and saving our members time by simplifying steps to procure. Kinetic GPO issued the Request for Standing Offers to result in a national contract Request for Standing Offers 22-08 with The Toro Company for the procurement of Grounds Maintenance Equipment, attachments, Accessories, and Related Services. The effective date of the Kinetic GPO Contract is from February 1, 2023 and will expire on January 31, 2026 with option to renew for two (2) additional one-year periods through January 31, 2028. After reviewing this Kinetic GPO's Request for Standing Offers 22-08, Fleet Services in conjunction with Parks, Forestry and Recreation will piggyback on this Kinetic GPO Contract with the Toro and issue a purchase order to their local dealer, Turf Care Products Canada Limited to purchase twenty-four (24) Various Grounds Maintenance Equipment in 2023, with option to purchase fifty-nine (59) units in 2024 and sixty-four (64) units in 2025, pending budget availability. Should the option year renewal be extended by Kinetic GPO, Fleet Services may purchase forty-three (43) units in 2026 and eighteen (18) units in 2027, pending budget availability. The term of this contract is three (3) year which commenced in 2023, with the option to extend for two (2) additional one-year term under the same terms and conditions from date of award to January 31, 2028. Recommended Supplier: Turf Care Products Canada Limited Contract Award Value: $12,908,009 net of all applicable taxes and charges $14,886,050 including HST and all applicable charges $13,135,189 net of HST recoveries Contract is expected to start from date of award and end on January 31, 2026 Option Year 1 - From February 1, 2026 to January 31, 2027 $3,773,640 net of all applicable taxes and charges $4,264,213 including HST and all applicable charges $3,840,056 net of HST recoveries Option Year 2 - From February 1, 2027 to January 31, 2028 $1,832,731 net of all applicable taxes and charges $2,070,986 including HST and all applicable charges $1,864,987 net of HST recoveries The above cost calculations include three percent (3 percent) Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period. The total potential contract award identified in this report including all option years is $18,514,380 net of all applicable taxes and charges. The total potential cost to the City, including all optional periods is $18,840,233 net of HST recoveries.