Bid Award Panel
The full agenda, as filed
All 8 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA64.1adopted
Call Issued: August 29, 2019 Call Closed: October 18, 2019 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Proposals Received for RFP No. 9117-19-7216 Proponent Name Aquafor Beech Ltd GHD Limited Resilient Consulting Corporation Range of Scores: 97.1 to 83.5
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 20, 2020) from the Chief Purchasing Officer: Call Number: Request for Proposal (RFP) No. 9117-19-7216 Description: Professional Services Related to Watercourse Restoration for Protection of Sanitary Infrastructure At-Risk. This assignment includes design, construction support and post-construction services required for five at-risk sites: Black creek at Hyde Avenue, Black Creek at Lannuzi Park, East Don River- Bartley Drive Ravine, West Highland Creek at L'Amoreaux Park south and West Highland Creek at Celeste Drive. Recommended Proponent: GHD Limited Contract Award Value: $631,594 net of all applicable taxes and charges $713,702 including HST and all applicable charges $642,711 net of HST recoveries Contract is expected to commence on the date of award and end on December 31, 2029.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal (RFP) No. 9117-19-7216 Description: Professional Services Related to Watercourse Restoration for Protection of Sanitary Infrastructure At-Risk. This assignment includes design, construction support and post-construction services required for five at-risk sites: Black creek at Hyde Avenue, Black Creek at Lannuzi Park, East Don River- Bartley Drive Ravine, West Highland Creek at L'Amoreaux Park south and West Highland Creek at Celeste Drive. Recommended Proponent: GHD Limited Contract Award Value: $631,594 net of all applicable taxes and charges $713,702 including HST and all applicable charges $642,711 net of HST recoveries Contract is expected to commence on the date of award and end on December 31, 2029.
BA64.2adopted
Call Issued: June 27, 2019 Call Closed: August 23, 2019 Number of Addenda Issued: Four (4) Number of Bids: Six (6) Table 2: Summary of Proposals Received for Request for Proposal 9118-19-5058 Firm Name * Ainsworth Inc. * Ameresco Ecosystems Energy Services Inc. * Johnson Controls * MCW Custom Energy Solutions Trane Canada ULC *Proponent did not meet the technical threshold of 80 percent (64 points out of 80 available points)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 23, 2020) from the Chief Purchasing Officer: Call Number: Request for Proposal No. 9118-19-5058 Description: Comprehensive Energy Retrofit Project at Emergency Services Headquarters, 4330 Dufferin Street, Toronto Recommended Proponent: Ecosystem Energy Services Inc. Contract Award Value: $5,272,800 net of all applicable taxes and charges $5,958,264 including HST and all applicable charges $5,365,601 net of HST recoveries Contract is expected to start on date of award and the project is expected to be completed by December of 2022.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal No. 9118-19-5058 Description: Comprehensive Energy Retrofit Project at Emergency Services Headquarters, 4330 Dufferin Street, Toronto Recommended Proponent: Ecosystem Energy Services Inc. Contract Award Value: $5,272,800 net of all applicable taxes and charges $5,958,264 including HST and all applicable charges $5,365,601 net of HST recoveries Contract is expected to start on date of award and the project is expected to be completed by December of 2022.
BA64.3adopted
Call Issued: September 30, 2019 Call Closed: October 25, 2019 Number of Addenda Issued: One (1) Number of Bids: Fifteen (15) Table 2: Summary of Proposals Received for Request for Proposal No. 9118-19-7166 (Doc2004539933) Proponent Name Agency59 Ltd** Barrett and Welsh Inc** BT/A Advertising Inc.** Cossette Communication Inc. DDB Canada** Edelman Canada Jan Kelley** Major Tom** Odysseus Destination Management AB* Publicis Canada Inc. Quiller & Blake Advertising Ltd** Sid Lee* The Hive Inc** True North Inc.** UpHouse Inc** * Proponent was found non-compliant with mandatory requirements. ** Proponent did not meet the minimum technical threshold score of 70 percent (58.8 points) and did not proceed to the final stages. Range of Total Scores: 119.6 to 137.93 out of 150.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 17, 2020) from the Chief Purchasing Officer: Call Number: Request for Proposal No. 9118-19-7166 / Doc2004539933 Description: Request for Proposal No. 9118-19-7166 for a strategic, issues-oriented, full-service advertising and marketing agency for a one-year period starting January 1, 2020 with the option to extend the contract for a further four (4) one-year periods. Recommended Bidder or Proponent: Publicis Canada Inc. Contract Award Value: From the date of award to December 31, 2020 $1,357,965 net of all applicable taxes and charges $1,534,500 including HST and all applicable charges $1,381,865 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2020. Option Year 1 (January 1 - December 31, 2021) $1,457,743 net of all applicable taxes and charges $1,647,250 including HST and all applicable charges $1,483,399 net of HST recoveries Option Year 2 (January 1 - December 31, 2022) $1,499,779 net of all applicable taxes and charges $1,694,750 including HST and all applicable charges $1,526,175 net of HST recoveries Option Year 3 (January 1 - December 31, 2023) $1,549,557 net of all applicable taxes and charges $1,751,000 including HST and all applicable charges $1,576,829 net of HST recoveries Option Year 4 (January 1 - December 31, 2024) $1,641,593 net of all applicable taxes and charges $1,855,000 including HST and all applicable charges $1,670,486 net of HST recoveries Total Potential Contract Award Value $7,506,637 net of all applicable taxes and charges $8,482,500 including HST and all applicable charges $7,638,754 net of HST recoveries The total potential contract award identified in this report including all option years is $8,482,500 including all applicable taxes and charges. The total potential cost to the City including all option years is $7,638,754 net of HST recoveries.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal No. 9118-19-7166 / Doc2004539933 Description: Request for Proposal No. 9118-19-7166 for a strategic, issues-oriented, full-service advertising and marketing agency for a one-year period starting January 1, 2020 with the option to extend the contract for a further four (4) one-year periods. Recommended Bidder or Proponent: Publicis Canada Inc. Contract Award Value: From the date of award to December 31, 2020 $1,357,965 net of all applicable taxes and charges $1,534,500 including HST and all applicable charges $1,381,865 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2020. Option Year 1 (January 1 - December 31, 2021) $1,457,743 net of all applicable taxes and charges $1,647,250 including HST and all applicable charges $1,483,399 net of HST recoveries Option Year 2 (January 1 - December 31, 2022) $1,499,779 net of all applicable taxes and charges $1,694,750 including HST and all applicable charges $1,526,175 net of HST recoveries Option Year 3 (January 1 - December 31, 2023) $1,549,557 net of all applicable taxes and charges $1,751,000 including HST and all applicable charges $1,576,829 net of HST recoveries Option Year 4 (January 1 - December 31, 2024) $1,641,593 net of all applicable taxes and charges $1,855,000 including HST and all applicable charges $1,670,486 net of HST recoveries Total Potential Contract Award Value $7,506,637 net of all applicable taxes and charges $8,482,500 including HST and all applicable charges $7,638,754 net of HST recoveries The total potential contract award identified in this report including all option years is $8,482,500 including all applicable taxes and charges. The total potential cost to the City including all option years is $7,638,754 net of HST recoveries.
BA64.4adopted
Call Issued: February 05, 2019 Call Closed: April 12, 2019 Number of Addenda Issued: 9 Number of Bids: 5 Table 2: Summary of Bids Received Bidder Name Bid Price (including 25 percent Miscellaneous and H.S.T.) Nitsom Promotional Mfg. Corp $184,426.59 Five Star Enterprise $237,183.12 CIMA LTCI CORP $303,342.50 TRIM TAG TRADING CORP. $309,248.87 OUTDOOR OUTFITS LTD. $389,009.92
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 23, 2020) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 0103-19-0030 Description: For the non-exclusive supply and delivery of Tilley Hats, Baseball Hats and Toques to various Purchasing and Materials Management (Stores) locations from the date of award to November 30, 2020, with the option to renew the Contract for additional four (4) years period at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder(s): Nitsom Promotional Manufacturing Corporation Contract Award Value: $163,209 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $184,427 including HST and all applicable charges $166,082 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2020 Option Year 1 (December 1, 2020 to November 30, 2021) $168,106 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $189,959 including all applicable taxes and charges $171,064 net of HST recoveries Option Year 2 (December 1, 2021 to November 30, 2022) $173,149 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $195,658 including all applicable taxes and charges $176,196 net of HST recoveries Option Year 3 (December 1, 2022 to November 30, 2023) $178,343 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $201,528 including all applicable taxes and charges $181,482 net of HST recoveries Option Year 4 (December 1, 2023 to November 30, 2024) $183,694 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $207,574 including all applicable taxes and charges $186,927 net of HST recoveries The total potential contract award including all option years is $881,751 net of HST recoveries, $979,146 including all applicable taxes and charges and $866,501 net of all applicable taxes and charges.
Staff recommendation as filed
The Chief Purchasing Officer, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 0103-19-0030 Description: For the non-exclusive supply and delivery of Tilley Hats, Baseball Hats and Toques to various Purchasing and Materials Management (Stores) locations from the date of award to November 30, 2020, with the option to renew the Contract for additional four (4) years period at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder(s): Nitsom Promotional Manufacturing Corporation Contract Award Value: $163,209 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $184,427 including HST and all applicable charges $166,082 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2020 Option Year 1 (December 1, 2020 to November 30, 2021) $168,106 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $189,959 including all applicable taxes and charges $171,064 net of HST recoveries Option Year 2 (December 1, 2021 to November 30, 2022) $173,149 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $195,658 including all applicable taxes and charges $176,196 net of HST recoveries Option Year 3 (December 1, 2022 to November 30, 2023) $178,343 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $201,528 including all applicable taxes and charges $181,482 net of HST recoveries Option Year 4 (December 1, 2023 to November 30, 2024) $183,694 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $207,574 including all applicable taxes and charges $186,927 net of HST recoveries The total potential contract award including all option years is $881,751 net of HST recoveries, $979,146 including all applicable taxes and charges and $866,501 net of all applicable taxes and charges.
BA64.5adopted
Call Issued: June 27, 2019 Call Closed: September 12, 2019 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Bids Received for Tender No. 1844251415 including bid price Bidder Name Bid Price (including H.S.T.) Alberici Constructors, Ltd. $ 20,323,398.04* Black & McDonald Limited $ 21,849,731.29 E.S. Fox Limited $ 29,080,713.85 Bennett Mechanical Installations (2001) Ltd. $ 29,666,681.00 * The contingency allowance has been added to the base bid price. The bid listed under Contract Award Value on Page 1 is the adjusted bid price.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 23, 2020) from the Chief Purchasing Officer: Call Number: Tender Call No. 1844251415 Description: Tender Call No. 87-2019, Contract No. 18TW-CTS-24CWD for HVAC Rehabilitation and Upgrades at the R.C. Harris and the Island Water Treatment Plants. Recommended Bidder: Alberici Constructors, Ltd. Contract Award Value: $19,588,276 net of all applicable taxes and charges $22,134,752 including HST and all applicable charges $19,933,030 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Purchasing Officer, recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 1844251415 Description: Tender Call No. 87-2019, Contract No. 18TW-CTS-24CWD for HVAC Rehabilitation and Upgrades at the R.C. Harris and the Island Water Treatment Plants. Recommended Bidder: Alberici Constructors, Ltd. Contract Award Value: $19,588,276 net of all applicable taxes and charges $22,134,752 including HST and all applicable charges $19,933,030 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA64.6adopted
Call Issued: June 27, 2019 Call Closed: September 30, 2019 Number of Addenda Issued: Nine (9) Number of Bids: Eight (8) Table 2: Summary of Bids Received for Tender Call No. 1846525621 including bid price Bidder Name Bid Price ( including HST) *Van Horne Construction Limited $3,910,200.02 Brook Restoration Ltd. $4,243,489.00 Pegah Construction Ltd. $4,757,554.25 M.J. Dixon Construction Limited $4,828,490.00 Steelcore Construction Ltd. $4,870,045.75 Asco Construction Toronto Ltd. $5,338,459.00 Black & McDonald Limited $5,558,168.29 Trans Canada Construction $5,558,808.44 * Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 23, 2020) from the Chief Purchasing Officer: Call Number: Tender Call No. 1846525621 Description: Tender Call No.193-2019, Contract No. 19ECS-MI-02AB for Construction Services, including supply of all materials, labour and equipment required to upgrade the Administration Building at Ashbridges Bay Treatment Plant. Recommended Bidder: Brook Restoration Ltd. Contract Award Value: $3,755,300 net of all applicable taxes and charges $4,243,489 including HST and all applicable charges $3,821,394 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 1846525621 Description: Tender Call No.193-2019, Contract No. 19ECS-MI-02AB for Construction Services, including supply of all materials, labour and equipment required to upgrade the Administration Building at Ashbridges Bay Treatment Plant. Recommended Bidder: Brook Restoration Ltd. Contract Award Value: $3,755,300 net of all applicable taxes and charges $4,243,489 including HST and all applicable charges $3,821,394 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2021.
BA64.7adopted
Call Issued: November 18, 2019 Call Closed: January 03, 2020 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Doc2043285508 including bid price. Bidder Name Bid Price (including H.S.T. and contingency) Black & McDonald Ltd. $780,050 Modern Niagara Toronto Inc. $883,099 E S Fox Ltd. $927,956
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 23, 2020) from the Chief Purchasing Officer: Call Number: Tender DOC2043285508 Description: Server Room - AC Units Replacement at EMS Headquarters, Located at 4330 Dufferin Street., Toronto Recommended Bidder: Black & McDonald Ltd. Contract Award Value: $690,310 net of all applicable taxes and charges $780,050 including HST and all applicable charges $702,459 net of HST recoveries Contract is expected to start on date of award and end on October 30, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender DOC2043285508 Description: Server Room - AC Units Replacement at EMS Headquarters, Located at 4330 Dufferin Street., Toronto Recommended Bidder: Black & McDonald Ltd. Contract Award Value: $690,310 net of all applicable taxes and charges $780,050 including HST and all applicable charges $702,459 net of HST recoveries Contract is expected to start on date of award and end on October 30, 2020.
BA64.8adopted
Call Issued: December 04, 2019 Call Closed: December 20, 2019 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Doc2125545208 including bid price Bidder Name Bid Price (including H.S.T.) 1. Aqua Tech Solution Inc. $847,235* 2. Direct Underground Inc. $1,068,200 3. Sanscon Construction Ltd. $1,235,879 *This amount does not include the contingency net of all taxes and charges that was included in the Contract Award Value on Page 1, as permitted under the Terms and Conditions of the Tender document.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 23, 2020) from the Chief Purchasing Officer: Call Number: Tender No. Doc2125545208, Contract No. 20TR-OM-108-A1-TR Description: 'Hot-in-Place' Asphalt Patching at Various Locations, in the Toronto and East York, and Scarborough District Recommended Bidder or Proponent: Aqua Tech Solutions Inc. Contract Award Value: $ 867,235 net of all applicable taxes and charges $ 979,976 including HST and all applicable charges $ 882,499 net of HST recoveries Contract is expected to start on April 1, 2020 and end on December 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer, Purchasing and Materials Management recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender No. Doc2125545208, Contract No. 20TR-OM-108-A1-TR Description: 'Hot-in-Place' Asphalt Patching at Various Locations, in the Toronto and East York, and Scarborough District Recommended Bidder or Proponent: Aqua Tech Solutions Inc. Contract Award Value: $ 867,235 net of all applicable taxes and charges $ 979,976 including HST and all applicable charges $ 882,499 net of HST recoveries Contract is expected to start on April 1, 2020 and end on December 31, 2020.