Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA84.1adopted
Solicitation Issued: February 6, 2020 Solicitation Closed: March 10, 2020 Number of Addenda Issued: Five Number of Bids: Six Table 2: Summary of Bids Received for Tender Doc 2214203423 including bid price Supplier Name Bid Price (including H.S.T.) 614128 Ontario Ltd. (Trisan Construction) $3,737,207.19* Clearway Construction Inc. $6,147,656.00* GFL Infrastructure Group Inc. $6,687,467.54** Memme Excavation Company Limited $9,508,538.14 KAPP Infrastructure Inc. $10,538,166.54 Comer Group Limited $11,996,073.22 * Supplier was found non-compliant with mandatory requirements. ** The contingency allowance has been added to the base bid price. The bid listed under Contract Award Value on Page 1 is the adjusted bid price.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 4, 2020) from the Chief Purchasing Officer: Solicitation Number: Tender Ariba Document Number Doc2214203423 Description: Tender Call Number 27-2020, Contract Number 19ECS-LU-05FP for construction of storm and combined sewers, and related improvements for Basement Flooding Protection Program Phase 4, Assignments 2-05/07/08 on Randolph Road, Stickney Avenue, Sutherland Drive, Lea Avenue, McRae Drive, Hannah Road, and Rumsey Road. Recommended Supplier: GFL Infrastructure Group Inc. Contract Award Value: $6,805,830 net of all applicable taxes and charges $7,690,588 including HST and all applicable charges $6,925,612 net of HST recoveries Contract is expected to start on July 21, 2020, and end on January 31, 2022.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Tender Ariba Document Number Doc 2214203423 Description: Tender Call Number 27-2020, Contract Number 19ECS-LU-05FP for construction of storm and combined sewers, and related improvements for Basement Flooding Protection Program Phase 4, Assignments 2-05/07/08 on Randolph Road, Stickney Avenue, Sutherland Drive, Lea Avenue, McRae Drive, Hannah Road, and Rumsey Road. Recommended Supplier: GFL Infrastructure Group Inc. Contract Award Value: $6,805,830 net of all applicable taxes and charges $7,690,588 including HST and all applicable charges $6,925,612 net of HST recoveries Contract is expected to start on July 21, 2020, and end on January 31, 2022.
BA85.1adopted
Call Issued: February 10, 2019 Call Closed: March 5, 2020 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Doc Number 2243570698 including bid price Bidder Name Base Bid Price (including H.S.T.) MNA Engineering Ltd. $362,572* exp Services Inc. $466,667 WSP Canada Inc. $564,876 * Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 4, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc Number 2243570698, Contract Number 20TR-OM-115-A2-TR. Description: Ariba Doc Number 2243570698 (9115-20-5027). For the Material Specification Compliance Testing Area 2. Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for two (2) additional one (1) year periods. Should the option(s) be exercised, the Director of Transportation Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: MNA Engineering LTD Contract Award Value: Initial Award Value from May 1, 2020 to March 31, 2021 $327,860 net of all applicable taxes and charges $370,482 including HST and all applicable charges $333,630 net of HST recoveries Option Year 1: April 1, 2021 to March 31, 2022 $337,696 net of all applicable taxes and charges $381,596 including HST and all applicable charges $343,639 net of HST recoveries Option Year 2: April 1, 2022 to March 31, 2023 $347,827 net of all applicable taxes and charges $393,044 including HST and all applicable charges $353,948 net of HST recoveries The total potential contract award identified in this report is $1,013,382 net of all applicable taxes and charges, $1,145,122 including all applicable taxes and charges. The total potential cost to the City is $1,031,217 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc Number 2243570698, Contract Number 20TR-OM-115-A2-TR. Description: Ariba Doc Number 2243570698 (9115-20-5027). For the Material Specification Compliance Testing Area 2. Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for two (2) additional one (1) year periods. Should the option(s) be exercised, the Director of Transportation Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: MNA Engineering LTD Contract Award Value: Initial Award Value from May 1, 2020 to March 31, 2021 $327,860 net of all applicable taxes and charges $370,482 including HST and all applicable charges $333,630 net of HST recoveries Option Year 1: April 1, 2021 to March 31, 2022 $337,696 net of all applicable taxes and charges $381,596 including HST and all applicable charges $343,639 net of HST recoveries Option Year 2: April 1, 2022 to March 31, 2023 $347,827 net of all applicable taxes and charges $393,044 including HST and all applicable charges $353,948 net of HST recoveries The total potential contract award identified in this report is $1,013,382 net of all applicable taxes and charges, $1,145,122 including all applicable taxes and charges. The total potential cost to the City is $1,031,217 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
BA84.2adopted
Solicitation Issued: May 1, 2020 Call Closed: May 25, 2020 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Doc Number DOC2361967646 including bid price Bidder Name Bid Price (net of H.S.T.) 1. Multiseal* $1,112,400.00 2. Metro Asphalt ** $1,204,800.00 ** Bidder was found non-compliant with mandatory requirements. *Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 27, 2020) from the Chief Purchasing Officer: Solicitation Number: Ariba Doc Number DOC2361967646, Contract Number 20TR-OM-112-A2-TR Description: Ariba Doc Number DOC2361967646 for Roadway Crack Filling, North York District and Etobicoke York District Recommended Supplier: Multiseal Inc Contract Award Value: $1,122,400 net of all applicable taxes and charges $1,268,312 including HST and all applicable charges $1,142,154 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number DOC2361967646, Contract No. 20TR-OM-112-A2-TR Description: Ariba Doc Number DOC2361967646 for Roadway Crack Filling, North York District and Etobicoke York District Recommended Supplier: Multiseal Inc Contract Award Value: $1,122,400 net of all applicable taxes and charges $1,268,312 including HST and all applicable charges $1,142,154 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020
BA84.3adopted
Solicitation Issued: Feb 18, 2020 Solicitation Closed: May 8, 2020 Number of Addenda Issued: Seven (7) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Doc Number 2219432109 including bid price Supplier Name Bid Price (including H.S.T.) Ainsworth Inc. $1,025,799 * LCD Mechanical Inc. $2,462,780 * Pursuant to the Request For Tender document the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 14, 2020) from the Chief Purchasing Officer: Solicitation Number: Ariba Doc Number 2219432109 (Tender 29-2020) Description: Building Automation Replacement and Energy Conservation Measures at York Civic Centre Located at 2700 Eglinton Ave West, Toronto Recommended Supplier: Ainsworth Inc. Contract Award Value: $1,041,704 net of all applicable taxes and charges $1,177,126 including HST and all applicable charges $1,060,038 net of HST recoveries Contract is expected to start on June 24, 2020, and end on March 8, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number 2219432109 (Tender 29-2020) Description: Building Automation Replacement and Energy Conservation Measures at York Civic Centre Located at 2700 Eglinton Ave W., Toronto Recommended Supplier: Ainsworth Inc. Contract Award Value: $1,041,704 net of all applicable taxes and charges $1,177,126 including HST and all applicable charges $1,060,038 net of HST recoveries Contract is expected to start on June 24, 2020, and end on March 8 2021.
BA84.4adopted
Solicitation Issued: February 24, 2020 Solicitation Closed: April 7, 2020 Number of Addenda Issued: Six (6) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Doc Number 2262837877 including bid price Bidder Name Bid Price (including H.S.T.) Triumph Roofing and Sheet Metal Inc. $849,308.00 Semple Gooder Roofing $902,180.70
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 11, 2020) from the Chief Purchasing Officer: Solicitation Number: Ariba Doc Number Doc2262837877, Contract Number 20EDC-MHS-002CA Description: Ariba Doc Number Doc2262837877 (52-2020) Neilson Park Creative Centre Roofing and HVAC Replacement Recommended Supplier: Triumph Roofing and Sheet Metal Inc. Contract Award Value: $751,600 net of all applicable taxes and charges $849,308 including HST and all applicable charges $764,828 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number Doc2262837877, Contract No. 20EDC-MHS-002CA Description: Ariba Doc Number Doc2262837877 (52-2020) Neilson Park Creative Centre Roofing and HVAC Replacement Recommended Supplier: Triumph Roofing and Sheet Metal Inc. Contract Award Value: $751,600 net of all applicable taxes and charges $849,308 including HST and all applicable charges $764,828 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2020.
BA84.5adopted
Solicitation Issued: April 23, 2020 Solicitation Closed: May 14, 2020 Number of Addenda Issued: Zero (0) Number of Bids: Eight (8) Table 2: Summary of Bids Received for Doc 2362633944 including bid price. Bidder Name Bid Price (including H.S.T.)* D. Crupi & Sons Limited $938,287* Brennan Paving & Construction Ltd. $1,003,539 Gazzola Paving Limited $1,111,036 Ashland Paving Ltd. $1,116,352 Pave-Tar Construction Ltd. $1,169,547 Sanscon Construction Ltd. $1,305,557 D. Martino Construction Limited $1,556,835 Dufferin Construction Company, A division of CRH C $2,039,187 * Pursuant to the Request For Tender document the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 2, 2020) from the Chief Purchasing Officer: Solicitation Number: Ariba Doc Number 2362633944, Contract Number 20ECS-TI-07MR Description: Ariba Doc Number 2362633944, for Major Road Resurfacing on Midland Avenue from St. Clair Avenue East to Danforth Road . Recommended Supplier: D. Crupi & Sons Limited Contract Award Value: $913,377 net of all applicable taxes and charges $1,032,116 including HST and all applicable charges $929,453 net of HST recoveries Contract is expected to start on date of award and be completed by December 31, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number 2362633944, Contract Number 20ECS-TI-07MR Description: Ariba Doc Number 2362633944, for Major Road Resurfacing on Midland Avenue from St. Clair Avenue East to Danforth Road Recommended Supplier: D. Crupi & Sons Limited Contract Award Value: $913,377 net of all applicable taxes and charges $1,032,116 including HST and all applicable charges $929,453 net of HST recoveries Contract is expected to start on date of award and be completed by December 31, 2021.
BA84.6adopted
Call Issued: July 30, 2019 Call Closed: October 17, 2019 Number of Addenda Issued: Seven (7) Number of Bids: Six (6) Table 2: Summary of Bids Received for Request For Tender Number 213-2019 (including HST) Varcon Construction Corporation $11,856,897.90** Clearway Construction Inc. $14,363,882.00* Kenaidan Contracting Ltd. $14,984,245.32 McNally Construction Inc. $15,232,400.00 Bennett Mechanical Installations (2001) Ltd. $15,262,910.00 Drainstar Contracting Ltd. $22,294,900.00* * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. ** Bidder was found non-compliant with mandatory requirements. *** Pursuant to the Request For Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 1, 2020) from the Chief Purchasing Officer: Call Number: Request for Tender Number 213-2019; Contract Number 19ECS-MI-01HC Description: Highland Creek Treatment Plant New Beechgrove Influent Chamber Recommended Bidder: Clearway Construction Inc. Contract Award Value: $14,494,400 net of all applicable taxes and charges $16,378,672 including HST and all applicable charges $14,749,501 net of HST recoveries Contract is expected to start on date of award and end on September 30, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Tender Number 213-2019; Contract Number 19ECS-MI-01HC Description: Highland Creek Treatment Plant New Beechgrove Influent Chamber Recommended Bidder: Clearway Construction Inc. Contract Award Value: $14,494,400 net of all applicable taxes and charges $16,378,672 including HST and all applicable charges $14,749,501 net of HST recoveries Contract is expected to start on date of award and end on September 30, 2021.
BA84.7adopted
Solicitation Issued: March 3, 2020 Solicitation Closed: April 29, 2020 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2 : Summary of Bids Received for Ariba Doc. Number 2233181278 including bid price Supplier Name Bid Price* (excluding H.S.T.) Ambient Mechanical Ltd. $450,900.00 Energy Concepts Inc. $458,968.00 * There is a difference between bid price and award value because the long-term care homes are awarded individually to the lower bidder
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 26, 2020) from the Chief Purchasing Officer: Solicitation Number: Ariba Doc. Number 2233181278 Description: Ariba Doc Number 2233181278 (RFQ No. 4305-20-5017) for the provision of HVAC Building Automation System (BAS) Preventative Maintenance and repair services for various Seniors Services and Long-Term Care locations. from date of award for a period of two (2) years with the option to renew the Contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Seniors Services and Long-Term Care will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the Director of Management Services, Seniors Services and Long-Term Care will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Suppliers: Ambient Mechanical Ltd. (Castleview Wychwood Towers, Fudger House, Wesburn Manor) Energy Concepts Inc. (Bendale Acres, Carefree Lodge, Cummer Lodge, Lakeshore Lodge, Seven Oaks) Contract Award Value: Ambient Mechanical Ltd. (Castleview Wychwood Towers, Fudger House, Wesburn Manor) $ 282,614 net of all applicable taxes and charges $ 319,354 including HST and all applicable charges $ 287,588 net of HST recoveries Contract is expected to start from the date of award and end on May 31, 2022 Option Year 1 (June 1, 2022 to May 31, 2023) $ 142,382 net of all applicable taxes and charges $ 160,892 including HST and all applicable charges $ 144,888 net of HST recoveries Option Year 2 (June 1, 2023 to May 31, 2024) $ 146,654 net of all applicable taxes and charges $ 165,719 including HST and all applicable charges $ 149,235 net of HST recoveries Option Year 3 (June 1, 2024 to May 31, 2025) $ 151,053 net of all applicable taxes and charges $ 170,690 including HST and all applicable charges $ 153,712 net of HST recoveries The total potential cost to the City including all option years is $735,423 net of HST recoveries, $816,655 including all applicable taxes and charges and $722,704 net of all applicable taxes and charges. Contract Award Value: Energy Concepts Inc. (Bendale Acres, Carefree Lodge, Cummer Lodge, Lakeshore Lodge, Seven Oaks) $ 390,301 net of all applicable taxes and charges $ 441,040 including HST and all applicable charges $ 397,170 net of HST recoveries Contract is expected to start from the date of award and end on May 31, 2022 Option Year 1 (June 1, 2022 to May 31, 2023) $ 205,437 net of all applicable taxes and charges $ 232,143 including HST and all applicable charges $ 209,052 net of HST recoveries Option Year 2 (June 1, 2023 to May 31, 2024) $ 223,505 net of all applicable taxes and charges $ 252,561 including HST and all applicable charges $ 227,439 net of HST recoveries Option Year 3 (June 1, 2024 to May 31, 2025) $ 243,306 net of all applicable taxes and charges $ 274,935 including HST and all applicable charges $ 247,588 net of HST recoveries The total potential cost to the City including all option years is $ 1,081,249 net of HST recoveries, $1,200,680 including all applicable taxes and charges and $ 1,062,548 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase on labour rates as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc. Number 2233181278 Description: Ariba Doc Number 2233181278 (RFQ No. 4305-20-5017) for the provision of HVAC Building Automation System (BAS) Preventative Maintenance and repair services for various Seniors Services and Long-Term Care locations. from date of award for a period of two (2) years with the option to renew the Contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Seniors Services and Long-Term Care will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the Director of Management Services, Seniors Services and Long-Term Care will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Suppliers: Ambient Mechanical Ltd. (Castleview Wychwood Towers, Fudger House, Wesburn Manor) Energy Concepts Inc. (Bendale Acres, Carefree Lodge, Cummer Lodge, Lakeshore Lodge, Seven Oaks) Contract Award Value: Ambient Mechanical Ltd. (Castleview Wychwood Towers, Fudger House, Wesburn Manor) $ 282,614 net of all applicable taxes and charges $ 319,354 including HST and all applicable charges $ 287,588 net of HST recoveries Contract is expected to start from the date of award and end on May 31, 2022 Option Year 1 (June 1, 2022 to May 31, 2023) $ 142,382 net of all applicable taxes and charges $ 160,892 including HST and all applicable charges $ 144,888 net of HST recoveries Option Year 2 (June 1, 2023 to May 31, 2024) $ 146,654 net of all applicable taxes and charges $ 165,719 including HST and all applicable charges $ 149,235 net of HST recoveries Option Year 3 (June 1, 2024 to May 31, 2025) $ 151,053 net of all applicable taxes and charges $ 170,690 including HST and all applicable charges $ 153,712 net of HST recoveries The total potential cost to the City including all option years is $735,423 net of HST recoveries, $816,655 including all applicable taxes and charges and $722,704 net of all applicable taxes and charges. Contract Award Value: Energy Concepts Inc. (Bendale Acres, Carefree Lodge, Cummer Lodge, Lakeshore Lodge, Seven Oaks) $ 390,301 net of all applicable taxes and charges $ 441,040 including HST and all applicable charges $ 397,170 net of HST recoveries Contract is expected to start from the date of award and end on May 31, 2022 Option Year 1 (June 1, 2022 to May 31, 2023) $ 205,437 net of all applicable taxes and charges $ 232,143 including HST and all applicable charges $ 209,052 net of HST recoveries Option Year 2 (June 1, 2023 to May 31, 2024) $ 223,505 net of all applicable taxes and charges $ 252,561 including HST and all applicable charges $ 227,439 net of HST recoveries Option Year 3 (June 1, 2024 to May 31, 2025) $ 243,306 net of all applicable taxes and charges $ 274,935 including HST and all applicable charges $ 247,588 net of HST recoveries The total potential cost to the City including all option years is $ 1,081,249 net of HST recoveries, $1,200,680 including all applicable taxes and charges and $ 1,062,548 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase on labour rates as per the Consumer Price Index (CPI).
BA84.8withdrawn
Solicitation Issued: February 21, 2020 Solicitation Closed: March 17, 2020 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request For Quotation including bid price Supplier Name Evaluated Bid Price (including H.S.T.) Enveloppe Laurentide Inc. $837,287.16 Royal Envelope Ltd. $1,427,254.97 (incl. 2 percent Prompt PMT Discount) * Bid prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
Item BA84.8 was withdrawn from the agenda.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request For Quotation Ariba Document Number 2272041817 Description: The non-exclusive supply and delivery of envelopes for various divisions to multiple locations throughout the City of Toronto, as and when required for a period of three (3) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods. Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor. Divisions involved will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the City Clerk or designate will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Supplier: Enveloppe Laurentide Inc. Contract Award Value: $926,203 net of all applicable taxes and charges (incl. 25 percent for Misc. Items) $1,046,609 including HST and all applicable charges $942,504 net of HST recoveries Contract is expected to start on date of award and end on June 15, 2023. Option Year 1: June 16, 2023 to June 15, 2024 $317,996 net of all applicable taxes and charges, (incl. 25 percent for Misc. Items) $359,336 including HST and all applicable charges $323,593 net of HST recoveries Option Year 2: June 16, 2024 to June15, 2025 $327,536 net of all applicable taxes and charges, (incl. 25 percent for Misc. Items) $370,116 including HST and all applicable charges $333,301 net of HST recoveries The total potential contract award identified in this report, including all option years is $1,571,735 net of all applicable taxes and charges, and $1,776,061 inclusive of all taxes and charges. The total potential cost to the City is $1,599,398 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index. Agencies, Boards, Commissions and Corporations (Toronto Police and Toronto Community Housing Corporation) also participated in this call and will be seeking their own authority.