General Government Committee
The full agenda, as filed
All 18 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GG5.1amended
Apportionment of Property Taxes - July 10, 2023 Hearing
This report deals with 11 apportionment applications made by or to the Treasurer pursuant to Section 322 of the City of Toronto Act. Under this section, Council is authorized to recover unpaid property taxes on land that has been severed and therefore no longer exists by apportioning those outstanding taxes onto the newly- created parcels that arise from the severance. The legislation requires that Council make its decision after holding a public meeting, at which applicants and/or property owners may appear or make representations regarding the apportionment application. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming July 10, 2023 General Government Committee Hearing.
The General Government Committee: 1. Approved the individual tax appeal applications made pursuant to Section 322 of the City of Toronto Act, 2006 apportionment of taxes identified in the Detailed Hearing Report marked as Appendix A, excluding the following applications: Ward Number Original Roll Number Original Property Address Tax Year Reason for Adjournment 3 1919-01-3-390-00200 223 Beta St 2022 Account paid in full
Staff recommendation as filed
The Controller recommends that: 1. The General Government Committee approve the apportionment of property taxes in the amounts identified in Appendix A, under the columns titled "Apportioned Tax" and "Apportioned Phase-in/Capping."
GG5.2amended
Cancellation, Reduction or Refund of Property Taxes -July 10, 2023 Hearing
This report deals with tax appeal applications made to the Treasurer pursuant to Sections 323 and 325 of the City of Toronto Act, 2006 (COTA). Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use. Under Section 325 of the COTA, taxpayers can request a cancellation, reduction or refund of taxes when an error in the assessment roll is identified which results in an overcharge. The legislation requires Council to make its decision after holding a public meeting at which the applicants and/or property owners may express any concerns. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the General Government Committee's upcoming meeting and consideration of this staff report.
The General Government Committee: 1. Approved the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in / capping amounts) identified in the Detailed Hearing Report marked as Appendix A, excluding the following applications: Ward Number Appeal Number Property Address Reason for Adjournment 10 20230199 517 WELLINGTON ST W Clarification of Assessment value with MPAC. Agent requested revaluation.
Staff recommendation as filed
The Controller recommends that: 1. The General Government Committee approve the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix A. 2. The General Government Committee approve the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix B.
GG5.3adopted
The purpose of this report is to request authority from the General Government Committee to amend Purchase Order Number 6054015 with Clearway Construction Incorporate for the Non-Competitive Contract NCP- 20ECS-LU-01FP for the provision of construction services to remove a micro-tunnelling boring machine on Old Mill Drive. The purchase order amendment is required as several challenges were encountered during the ground stabilization works causing the emergency retrieval of the micro-tunnelling boring machine to become more complicated and take longer than originally anticipated. Some of the challenges included additional groundwater infiltration and the need for additional ground stabilization work, resulting in the retrieval taking approximately six (6) months longer than initially anticipated, which consequently increased the cost of the project. The total value of the Purchase Order Amendment being requested is $16,000,000 net of all taxes and charges ($16,281,600 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $8,997,161 net of all taxes and charges ($9,155,511 net of Harmonized Sales Tax recoveries) to $24,997,161 net of all taxes and charges ($25,437,111 net of Harmonized Sales Tax recoveries). The Purchase Order Amendment is based on cost estimates provided by both the contractor and consultant and represents the probable costs required to complete the emergency work. The final costs and actual payments will be based on substantiated and certified invoices. The General Management Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code Chapter 71, Financial Control, Section 71-11.1.
The General Government Committee: 1. In accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing), granted authority to amend Purchase Order Number 6054015 with Clearway Construction Incorporated, for the provision of additional construction services to retrieve a micro-tunnelling boring machine on Old Mill Drive, by increasing the value of the Purchase Order in the amount of $16,000,000 net of all taxes and charges ($16,281,600 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $8,997,161 net of all taxes and charges ($9,155,511 net of Harmonized Sales Tax recoveries) to $24,997,161 net of all taxes and charges ($25,437,111 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Interim Chief Engineer and Executive Director, Engineering and Construction Services, and the Chief Procurement Officer, Purchasing and Materials Management, recommend that: 1. General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to amend Purchase Order Number 6054015 with Clearway Construction Incorporated, for the provision of additional construction services to retrieve a micro-tunnelling boring machine on Old Mill Drive, by increasing the value of the Purchase Order in the amount of $16,000,000 net of all taxes and charges ($16,281,600 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $8,997,161 net of all taxes and charges ($9,155,511 net of Harmonized Sales Tax recoveries) to $24,997,161 net of all taxes and charges ($25,437,111 net of Harmonized Sales Tax recoveries).
GG5.4forwarded without recommendation
Amendment to Non-Competitive Blanket Contract Number 47024284 with Canadian Red Cross Society
This report is to request authority from the General Government Committee to amend Non-Competitive Blanket Contract Number 47024284 issued to Canadian Red Cross Society for the provision of emergency services, including emergency lodging; staff and volunteers to conduct initial contact, assessment and service delivery; and subcontractor costs for security. The Canadian Red Cross provides shelter services at a Toronto hotel site near the airport (hereafter referred to as "site") for Ukrainian arrivals needing emergency shelter. The site currently has a block of 70 rooms. As of June 16, 2023 there are 181 individuals from 68 households at the Toronto hotel site. On April 25, 2022, the City of Toronto issued an Emergency Non-Competitive Blanket Contract 47024284 (NCPR #WS3559160342) to Canadian Red Cross Society for these services in the amount of $5,137,629 net of Harmonized Sales Tax for the period ending June 30, 2022. This contract was then amended to extend the term to December 31, 2022. To continue to support the Ukraine response, SSHA needs to amend and extend the non-competitive blanket contract to December 31, 2023. SSHA will review the program in third quarter and fourth quarter of 2023, including options for a competitive process moving forward. The total value of the Non-Competitive Blanket Contract amendment being requested is $10,000,000 net of Harmonized Sales Tax ($10,176,000 net of Harmonized Sales Tax recoveries), increasing the contract value from $5,137,629 net of Harmonized Sales Tax ($5,228,051 net of Harmonized Sales Tax Recoveries) to $15,137,629 net of Harmonized Sales Tax ($15,404,051 net of Harmonized Sales Tax recoveries) and extending the term to December 31, 2023.
The General Government Committee forwarded this Item to City Council without recommendations.
Staff recommendation as filed
The General Manager, Shelter, Support and Housing Administration and the Chief Procurement Officer recommends that: 1. City Council authorize the General Manager, Shelter, Support and Housing Administration, in consultation with Purchasing and Materials Management, to enter into the necessary amending agreements on terms and conditions satisfactory to the General Manager, Shelter, Support and Housing Administration, and in a form satisfactory to the City Solicitor to increase the value and extend the term of the following contract contingent on funding in the 2023 budget: a. Blanket Contract Number 47024284 with Canadian Red Cross Society for the provision of emergency lodging and associated costs by amount of $10,000,000 net of Harmonized Sales Tax ($10,176,000 net of Harmonized Sales Tax recoveries), increasing the contract value from $5,137,629 net of Harmonized Sales Tax ($5,228,051 net of Harmonized Sales Tax Recoveries) to $15,137,629 net of Harmonized Sales Tax ($15,404,051 net of Harmonized Sales Tax recoveries) and extending the term to December 31, 2023.
GG5.5adopted
The City has been working to transform the public's experience in accessing and interacting with City services by providing simple, reliable, and connected services that anticipate customers changing needs. Salesforce is the City of Toronto's Enterprise Customer Relationship Management platform. This platform's primary purpose is to centralize, track and manage customer interactions with the City regardless of the channel (for example, online service request portal, phone, email, or online chat) through which the customer is contacting the City. The Salesforce platform provides a quick and efficient mechanism for customers to get the information they need related to services the City offers, while at the same time providing the City staff with a centralized location, that is quick and easy, to find and manage interactions a customer has had with the City. In 2017, the City selected Salesforce.com Canada Corporation through Request for Proposal Number 3406-17-0066, for the implementation of an Enterprise Customer Relationship Management solution. Following the contract award, the City and Salesforce.com Canada Corporation established a five (5)-year renewable Master Services Agreement , valid until July 31, 2023, to procure required Salesforce subscription licences towards realizing and supporting the City's Customer Service Strategy. This platform was aimed to improve the customer experience when accessing City services and to efficiently manage approximately four (4) million annual interactions, including 1.3 million calls with Toronto residents, businesses, and visitors through the City's 311 contact centre. Since establishing this agreement, the City has leveraged the Salesforce platform to transform the public's experience with City's services, fundamentally improving how they access and interact with the City. In December 2018, the 311 Toronto Customer Relationship Management Phase 1 pilot solution leveraging the Salesforce platform was launched. This solution enabled customers to book appointments for four (4) selected Toronto Water services and report noise complaints for investigation by Municipal Licensing and Standards via the City's online self-serve portal or by calling 311 as part of the integrated online service strategy. Building on the success of the Phase 1 pilot, in November 2021, the City launched Phase 2 of the 311 Toronto Customer Relationship Management solution, covering approximately 650 services offered by 311, such as: ice and snow related complaints, illegal dumping, missed garbage collections, potholes on roads & expressways, et cetera. The following City divisions currently leverage the Salesforce Customer Relationship Management platform for their core customer service offerings: Customer Experience (formerly 311 Toronto), Municipal Licensing and Standards, Toronto Water, Human Services Integration, Economic Development and Culture, Children's Services, Toronto Office of Partnerships, Toronto Revenue Services, and Solid Waste Management Services. To accelerate the digital delivery of programs and services and for continued enhancement of the customer experience, the City currently has several different initiatives underway. The City currently has authorities under GL16.5 (Renewal of Proprietary Technology Maintenance Contracts Supporting the City Services from 2021-2025) and GL23.15 Amendment to Blanket Contract Number 47023379 with Salesforce.com Canada Corporation) for up to $6,250,000 net of all taxes and charges ($6,360,000 net of Harmonized Sales Tax recoveries) to renew the existing Salesforce licenses. The purpose of this report is to request General Government Committee authority to renew and extend the Master Service Agreement with Salesforce for a period of five (5) years effective August 1, 2023 and ending July 31, 2028 and to amend and increase the existing Non-competitive Blanket Contract Number 47023379 awarded under Staff Report GL16.5, with Salesforce.com Canada Corporation, to procure and renew new licenses and support services as required, until December 31, 2025, in the amount of $1,643,621 net of all taxes and charges ($1,672,549 net of Harmonized Sales Tax recoveries), increasing the Blanket Contract value from $4,467,666 net of all taxes and charges ($4,546,296 net of Harmonized Sales Tax recoveries) to $6,111,287 net of all taxes and charges ($6,218,845 net of Harmonized Sales Tax recoveries) under the same pricing, terms and conditions as the existing agreement, and in a form satisfactory to the City Solicitor. General Government Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.
The General Government Committee: 1. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control), granted authority to: a. renew the Master Services Agreement with Salesforce for a period of five (5) years effective August 1, 2023 and ending July 31, 2028; and b. amend Non-Competitive Blanket Contract Number 47023379 with Salesforce.com Canada Corporation, and increase the Blanket Contract value by $1,643,621 net of all taxes and charges ($1,672,549 net of Harmonized Sales Tax recoveries) to procure and renew new licenses and support services as required until December 31, 2025, increasing the Blanket Contract value from $4,467,666 net of all taxes and charges ($4,546,296 net of Harmonized Sales Tax recoveries) to $6,111,287 net of all taxes and charges ($6,218,845 net of Harmonized Sales Tax recoveries) under the same pricing, terms and conditions as the existing agreement, and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Acting Chief Technology Officer and the Chief Procurement Officer recommend that: 1. The General Government Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), authorize the Chief Technology Officer and the Chief Procurement Officer to: a. renew the Master Services Agreement with Salesforce for a period of five (5) years effective August 1, 2023 and ending July 31, 2028; and b. amend Non-Competitive Blanket Contract Number 47023379 with Salesforce.com Canada Corporation, and increase the Blanket Contract value by $1,643,621 net of all taxes and charges ($1,672,549 net of Harmonized Sales Tax recoveries) to procure and renew new licenses and support services as required until December 31, 2025, increasing the Blanket Contract value from $4,467,666 net of all taxes and charges ($4,546,296 net of Harmonized Sales Tax recoveries) to $6,111,287 net of all taxes and charges ($6,218,845 net of Harmonized Sales Tax recoveries) under the same pricing, terms and conditions as the existing agreement, and in a form satisfactory to the City Solicitor.
GG5.6adopted
Non-Competitive Contract with Kone Inc. for Escalator Maintenance and Repair Work at Union Station
The purpose of this report is to request City Council authority to enter into a non-competitive contract to pay for various escalator maintenance and repair work completed by Kone Inc. at Union Station for a total amount of $43,588 net of all taxes and charges ($44,355 net of Harmonized Sales Tax (H.S.T.) recoveries). A non-competitive Purchase Order is needed to process payment for services performed by the vendor during the warranty period for escalators installed at Union Station. It has been determined that these services were not covered under the warranty, as the need for services were not preventable through routine maintenance, and therefore outside the scope of services the warranty covers. City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of HST allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.
The General Government Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), to execute a Non-Competitive Purchase Order, for a total value of $43,588 net of all taxes and charges ($44,355 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the Chief Procurement Officer recommend that: 1. City Council authorize the Executive Director, Corporate Real Estate Management in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), to execute a Non-Competitive Purchase Order, for a total value of $43,588 net of all taxes and charges ($44,355 net of Harmonized Sales Tax recoveries).
GG5.7adopted
The purpose of this report is to request City Council authority to enter into a non-competitive contract with R Courier for the provision of courier services for Toronto Public Health (TPH) for the distribution and transportation of vaccine and non-medical supplies from a central warehouse facility to fixed-site and mobile clinics across the City of Toronto. The clinics provide vaccinations for COVID-19 and vaccines administered under the School Immunization Program. The contract will be for an initial period of ten (10) months from June 1, 2023 to March 31, 2024 in the total amount of $500,000 net of Harmonized Sales Tax ($508,800 net of Harmonized Sales Tax recoveries). This new contract will be a bridging contract as Toronto Public Health will be issuing a Request for Quote by the third quarter of 2023 for courier services. City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.
The General Government Committee recommends that: 1. City Council authorize the Medical Officer of Health to negotiate and execute a non-competitive ten (10) month agreement with R Courier for the provision of courier services for the distribution and transportation of vaccine and non-medical supplies from the central warehouse facility to clinics across the City of Toronto for an amount of $500,000 net of Harmonized Sales Tax ($508,800 net of Harmonized Sales Tax recoveries), from June 1, 2023 to March 31, 2024, on terms and conditions satisfactory to the Medical Officer of Health and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Medical Officer of Health and the Chief Procurement Officer recommend that: 1. City Council authorize the Medical Officer of Health to negotiate and execute a non-competitive ten (10) month agreement with R Courier for the provision of courier services for the distribution and transportation of vaccine and non-medical supplies from the central warehouse facility to clinics across the City of Toronto for an amount of $500,000 net of Harmonized Sales Tax ($508,800) net of Harmonized Sales Tax recoveries), from June 1, 2023 to March 31, 2024, on terms and conditions satisfactory to the Medical Officer of Health and in a form satisfactory to the City Solicitor.
GG5.8adopted
The purpose of this report is to advise on the results of Negotiated Request for Proposal (nRFP) Doc36872270278 for the non-exclusive supply and delivery of short-term rental services of various vehicle types on demand to conduct business and operations by various City divisions and to request authority for the General Manager, Fleet Services to enter into a contract with the highest ranked supplier meeting the requirements set out in the nRFP, Enterprise Rent-A-Car. The duration of the contract will be for a period of two (2) years from October 1, 2023 to September 30, 2025, with the option to renew the contract for four (4) additional two (2) year periods at the sole discretion of the General Manager, Fleet Services, and subject to annual Operating Budget approvals. The total cost to the City of awarding this contract is $7,527,132 net of HST recoveries ($8,358,549 including all taxes and charges, $7,396,946 net of HST) for the initial term of the contract and $39,962,568 net of HST recoveries ($44,376,673 including all taxes and charges, $39,271,391 net of HST) for the full potential value of the contract, inclusive of all option renewal years. As per the nRFP, all Agencies and Public Bodies within the Province of Ontario may Piggyback on this contract. Agencies and Public Bodies that Piggyback will receive approval from their Boards and manage the subsequent contracts independently from the City.
The General Government Committee recommends that: 1. City Council, in accordance with Section 195-8.5(B) of Toronto Municipal Code Chapter 195 (Purchasing), grants authority to the General Manager, Fleet Services enter into an agreement with Enterprise Rent-A-Car Canada, the highest top-ranked supplier meeting the requirements set out in Negotiable Request for Proposal (NRFP) Doc36872270278 for the supply and delivery of short-term seasonal rental services of various vehicle types on demand. The initial term of the contract will be for a period of two (2) years, commencing on October 1, 2023 to September 30, 2025, with the option to renew the contract for four (4) additional two (2) year periods, for a total potential cost of $39,962,568 net of HST recoveries ($44,376,673 including all taxes and charges, $39,271,391 net of HST) for the duration of the contract, inclusive of option renewal years, in accordance with terms and conditions as set out in the Negotiable Request for Proposal (NRFP) and any other terms and conditions satisfactory to the General Manager, Fleet Services, subject to annual Operating Budget approvals, and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The General Manager, Fleet Services, and the Chief Purchasing Officer recommend that: 1. City Council, in accordance with Section 195-8.5(B) of Toronto Municipal Code Chapter 195 (Purchasing By-Law), grants authority to the General Manager, Fleet Services enter into an agreement with Enterprise Rent-A-Car Canada, the highest top-ranked supplier meeting the requirements set out in Negotiable Request for Proposal (NRFP) Doc36872270278 for the supply and delivery of short-term seasonal rental services of various vehicle types on demand. The initial term of the contract will be for a period of two (2) years, commencing on October 1, 2023 to September 30, 2025, with the option to renew the contract for four (4) additional two (2) year periods, for a total potential cost of $39,962,568 net of HST recoveries ($44,376,673 including all taxes and charges, $39,271,391 net of Harmonized Sales Tax) for the duration of the contract, inclusive of option renewal years, in accordance with terms and conditions as set out in the Negotiable Request for Proposal and any other terms and conditions satisfactory to the General Manager, Fleet Services, subject to annual Operating Budget approvals, and in a form satisfactory to the City Solicitor.
GG5.9adopted
The purpose of this report is to advise of the results of the Request for Tender Ariba Document Number 3819550702, Contract No. 21-PFR-161 issued for the supply of all materials, equipment, labour, and supervision necessary for the state-of-good repair of the Scarborough Gardens Arena and to request authority to enter into an agreement with Atlas Constructors Inc. in the amount of $31,776,800 net of all applicable taxes and charges ($32,336,072 net of Harmonized Sales Tax recoveries). The construction for this project is expected to commence in August 2023 and be completed by December 2024 and includes the following scope of work: replacement of existing bow-truss roof structure, expansion of the building footprint to accommodate expanded facility programs (multi-purpose rooms, larger change rooms), refrigeration plant, accessibility and building envelope improvements, and mechanical and electrical alterations required to meet Toronto Green Standards for Greenhouse Gas Net-Zero Emissions.
The General Government Committee: 1. In accordance with Section 195-8.5 of Toronto Municipal Code Chapter 195 (Purchasing), authorized the General Manager, Parks, Forestry and Recreation to award and enter into an agreement with Atlas Constructors Inc., being the lowest bidder meeting the specifications of Request for Tender Ariba Document Number 3819550702, Contract No. 21-PFR-161, for the supply of all materials, equipment, labour, and supervision necessary for the state-of-good repair of Scarborough Gardens Arena, in the amount of $31,776,800 net of all applicable taxes and charges, ($32,336,072 net of Harmonized Sales Tax recoveries) and in accordance with the Request for Tender requirements.
Staff recommendation as filed
The General Manager, Parks Forestry and Recreation and the Chief Procurement Officer recommend that: 1. The General Government Committee, in accordance with Section 195-8.5 of Toronto Municipal Code Chapter 195 (Purchasing By-Law), authorize the General Manager, Parks, Forestry and Recreation to award and enter into an agreement with Atlas Constructors Inc., being the lowest bidder meeting the specifications of Request for Tender Ariba Document Number 3819550702, Contract No. 21-PFR-161, for the supply of all materials, equipment, labour, and supervision necessary for the state-of-good repair of Scarborough Gardens Arena, in the amount of $31,776,800 net of all applicable taxes and charges, ($32,336,072 net of Harmonized Sales Tax recoveries) and in accordance with the Request for Tender requirements.
GG5.10adopted
Amendments to Municipal Code Chapter 217, Records (Corporate)
The purpose of this report is to amend the City's records retention by-law to establish the process to deem digitized copies as original records and enable the disposition of source physical records.
The General Government Committee recommends that: 1. City Council amend Municipal Code Chapter 217, Records, Corporate by establishing amendments to the body of the Chapter as set out in Attachment 1 to the report (June 22, 2023) from the City Clerk.
Staff recommendation as filed
The City Clerk recommends that: 1. City Council amend Municipal Code Chapter 217, Records, Corporate by a. establishing amendments to the body of the Chapter as set out in Attachment 1
GG5.11adopted
This report submits, for the Committee's information, a Funding Valuation as at December 31, 2022 on the Toronto Fire Department Superannuation and Benefit Fund (the Fund) prepared by RSM Canada LLP (RSM). The Fund finances the pension plan (the Plan). This valuation provides information on the automatic cost-of-living increase of 0.89% in pensioner benefits effective January 1, 2023, called for under By-Law 10649 as amended, governing the Plan and the Fund. The Fire Pension Plan has specific criteria in its By-law which, if satisfied, grants members an automatic cost-of-living increase paid from the fund, and therefore Council is not required to approve the increase. So long as sufficient surpluses exist on both a Going Concern and Solvency basis, members are entitled to an increase comprised of the lesser of (a) The Plan's 5-year average rate of return less the discount rate used for the current year's Solvency valuation; or (b) the increase in the year-over-year level of the average Consumer Price Index (CPI) as published by Statistics Canada. In this case, the first criterion is the lesser of the two, and hence members are entitled to an automatic increase of 0.89%. The provincial funding rules for defined-benefit pension plans which came into effect on May 1, 2018 are incorporated into the 2022 Valuation Report, which sets forth the financial position of the Fund for the year ended December 31, 2022 on Going Concern and Solvency bases and confirms that the Fund does not require any special payments by the City of Toronto. The Charts below summarize the financial position of the Fund as at December 31, 2022 and December 31, 2021 based on the Actuarial Valuations for those years. Going Concern Valuation - This type of valuation assumes that the Plan will continue to operate until all pensions are paid out. Table 1: Going Concern Valuation ($ millions) December 31, 2022 December 31, 2021 Assets $161.2 $199.6 Liabilities $139.9 $160.0 Surplus / (Deficit) $21.3 $39.6 Solvency Valuation - This type of valuation assumes that the Plan was wound up on the valuation date (i.e., December 31st, 2022) and the assets used, to the extent necessary, to meet existing liabilities including the purchase of annuities for the pensioners and any unretired members. Table 2: Solvency Valuation ($ millions) December 31, 2022 December 31, 2021 Assets $161.0 $199.4 Liabilities $129.7 $161.2 Surplus / (Deficit) $31.3 $38.2
The General Government Committee: 1. Received the report (June 9, 2023) from the Controller, including the report entitled "The Toronto Fire Department Superannuation and Benefit Fund - Report on the Actuarial Valuation as at December 31, 2022", Attachment 1 (June 9, 2023) from the Controller to the report, prepared by RSM with respect to the Toronto Fire Department Superannuation and Benefit Fund and its underlying Plan, for information.
Staff recommendation as filed
The Controller recommends that: 1. The General Government Committee receive this report for information, including the report entitled "The Toronto Fire Department Superannuation and Benefit Fund - Report on the Actuarial Valuation as at December 31, 2022" (attached as Attachment 1) prepared by RSM with respect to the Toronto Fire Department Superannuation and Benefit Fund and its underlying Plan.
GG5.12adopted
Occupational Health and Safety Report: End of Year 2022
This report provides information on the status of the City's health and safety system, specifically performance for 2022 and actions and priorities to address identified hazards. There was a 25.4% increase in the number of lost time injuries (LTIs) in 2022 relative to 2021. This increase was primarily due to workplace exposures to COVID-19. The City continually followed the guidance provided by the federal and provincial governments as well as advice provided by Toronto Public Health with respect to its pandemic response. There was a 13.3% decrease in the number of recurrences and a 1.5% increase in the number of medical aid injuries in 2022 relative to 2021. The overall invoiced costs related to the City's current Workplace Safety and Insurance Board (WSIB) firm number increased from $39.8 million in 2021 to $49.5 million in 2022. This increase in costs is primarily attributed to claims for mental/emotional illnesses or disorders, followed by those attributed to firefighter cancers, and musculoskeletal disorders resulting from exertion, repetition, awkward posture and vibration/jarring.
The General Government Committee recommends that: 1. City Council receive the End of Year 2022 Occupational Health and Safety Report (June 23, 2023) from the Chief People Officer for information.
Staff recommendation as filed
The Chief People Officer recommends that: 1. City Council receive the End of Year 2022 Occupational Health and Safety Report for information.
GG5.13adopted
City Building Objectives for the Sale or Transfer of City-Owned Real Estate
The purpose of this report is to inform General Government Committee of the guidelines and principles used for achieving "City Building Objectives" when City real estate is recommended for sale or long-term lease, or for transfer to CreateTO to develop for a market offering or a joint venture. Specifically, this information report addresses: 1. The approved direction(s) informing real estate decisions (i.e., Council direction on City priorities, policy objectives, City Planning frameworks, etc). 2. The "City Building" guidelines and principles applied when City lands are considered for potential transfer or sale (e.g., Council directed program outcomes). 3. The process, due diligence activities, stakeholder engagement, and collaboration that is undertaken before a Council recommendation for a land transfer or sale is made. The City generally prefers to retain the land or property it owns. However, the City is continuously assessing its mix of real estate assets, including buying, selling, and leasing properties to better enable the City's evolving service needs, drive 'City building opportunities', and be fiscally prudent. This includes instances where properties are declared surplus (i.e. lands the City intends to sell or otherwise dispose of) which can contribute to long-term "City building" benefits through targeted objectives (e.g. new housing supply). The City of Toronto's Official Plan, generally describes 'City Building' as the process of shaping the physical, social, environmental and economic development of the city to support and enhance its livability, competitiveness, sustainability and quality of life for all residents. The City is able to further define city building objectives by considering specific Council directions and policy objectives, City Planning frameworks, program goals of City Divisions, Agencies and Corporations, and local community needs. City building outcomes include, but are not limited to, developing affordable and social housing, enabling complete communities with diversified mobility options, driving net zero climate and energy goals, activating public spaces, supplying modernized and accessible facilities for City services, supporting cultural diversity, and fostering a vibrant economy through economic growth, job creation and attracting new investments to the City. City building is a broad concept with the ambition of meeting the full potential and liveability of our communities and neighborhoods. This requires flexibility to consider a range of possibilities for a real estate site based on a number of factors (i.e., land use potential, Council priorities, community needs, fiscal sustainability, market/development achievability, etc). As a result, defining the best city building outcome(s) for a particular City-owned property requires a thorough process that includes significant real estate analysis, input and collaboration with City stakeholders, and ultimately Council direction or delegated approval. Further details regarding the processes, principles and guidelines to support city building outcomes upon the sale or transfer of real estate are provided in this report.
The General Government Committee: 1. Received the report (June 23, 2023) from the Deputy City Manager, Corporate Services for information.
Staff recommendation as filed
The Deputy City Manager, Corporate Services recommends that: 1. The General Government Committee receive this report for information
GG5.14adopted
Emergency Repairs to Raw Water Valves at F. J. Horgan Treatment Plant
The purpose of this report is to advise Toronto City Council, pursuant to Chapter 195 of the Toronto Municipal Code (Purchasing By-law, Section 195-7.4), of an amendment to Purchase Order Number 6050742, issued to CIMA Canada Inc. (CIMA+), for additional contract administration related to emergency repairs to raw water valves at F. J. Horgan Treatment Plant in amount of $530,503 net of all taxes and charges ($539,840 net of HST recoveries), revising the current Purchase Order value from $536,514 net of all taxes and charges ($545,957 net of HST recoveries) to $1,067,017 net of all taxes and charges ($1,085,796 net of HST recoveries). In addition, this report advises of an amendment to Purchase Order Number 6053360, issued to WSN Construction Inc. (WSN), for the emergency repairs to the raw water valves in the amount of $1,096,113 net of all taxes and charges ($1,115,405 net of HST recoveries), revising the current Purchase Order value from $2,786,867 net of all taxes and charges ($2,835,915 net of HST recoveries) to $3,882,980 net of all taxes and charges ($3,951,320 net of HST recoveries). Toronto Municipal Code, Chapter 195, Purchasing, defines an emergency as, "Any situation of extreme urgency brought about by unforeseeable events that makes the procurement of goods and services necessary to address an immediate risk to health, safety, security, property, the environment or other public interests of the City". F.J. Horgan Water Treatment Plant provides water to customers in the east end of the City and the Region of York. It produces approximately 20% of Toronto's drinking water and employs eight (8) raw water pumps to draw water from Lake Ontario. Repairs to raw water valves are required to ensure adequate drinking water supply is available to address health and safety risks and have four (4) of the raw water pumps back in service to meet the high-capacity requirements of the summer months. During the summer months, a 50% increase in production is needed at the F.J. Horgan Water Treatment Plant and a 25% increase in production is needed for the entire system to ensure an adequate drinking water supply is available. Additional work was authorized to proceed on an emergency basis by the General Manager, Toronto Water and Chief Procurement Officer under Chapter 195-7.1(G) of the Municipal Code. Reporting back to City Council through the General Government Committee is required in accordance with Municipal Code Chapter 195, Purchasing, Section 195-7.4(B) where the potential value of the non-competitive contract exceeds $500,000. Through these emergency procurement activities, Toronto Water was able to expand existing contracts to include the additional and urgent work required at rates comparable to tender prices received for work of similar scope and scale.
The General Government Committee recommends that: 1. City Council receive the report (June 21, 2023) from the General Manager, Toronto Water and the Chief Procurement Officer, for information.
Staff recommendation as filed
The General Manager, of Toronto Water, and the Chief Procurement Officer recommend that: 1. City Council receive this report for information.
GG5.15adopted
Corporate Real Estate Management Update on Cleaning Services
This report provides information on the number of part-time cleaners who were impacted by work standardization and whose hours were restored. The report also provides information on any further plans to restore the full-time Cleaner complement to 2012 levels, as requested during the May 30, 2023 meeting of General Government Committee.
The General Government Committee: 1. Received the report (June 23, 2023) from the Executive Director, Corporate Real Estate Management for information.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends: 1. General Government Committee receive this report for information.
GG5.16adopted
The purpose of this report is to request authority to amend Purchase Order Number 6050859 with Sanscon Construction Limited for the reconstruction of the King Street West, Queen Street West, The Queensway and Roncesvalles Avenue (KQQR) intersection. The project includes the reconstruction of the TTC track allowance and platforms, roads and sidewalks; the construction of new streetscaping; the replacement of watermains; the relining of sewers; and the rehabilitation of The Queensway bridge over Parkside Drive. As noted, part of this project included the reconstruction of the TTC streetcar platforms. In the process of completing this work in April, crews encountered challenges related to the underground structure of the tree pits located beside the platforms. As a result, the pedestrian areas between the streetcar platforms and the tree pits became compromised. The remediation of the tree pit structures is highly detailed and specialized work which is further complicated because they are adjacent to active streetcar platforms, requiring the work to be completed in very confined spaces, with crews needing to temporarily halt work with each streetcar to allow passengers to board. The Purchase Order Amendment is being requested to remediate the tree pit structures adjacent to TTC platforms on Roncesvalles Avenue, adjacent to the TTC platforms at Marion Street, Garden Avenue, High Park, Grenadier and Howard Park. The total value of the Purchase Order Amendment being requested is $523,363 net of all taxes and charges ($532,574 net of Harmonized Sales Tax recoveries). This revises the current purchase order value from $25,518,224 to $26,041,586 net of all taxes and charges ($26,499,918 net of Harmonized Sales Tax recoveries).
The General Government Committee: 1. In accordance with Section 71-11.1.C of the Toronto Municipal Code Chapter 71 (Financial Control), authorized the amendment of Purchase Order Number 6050859 with Sanscon Construction Limited, Reconstruction of the King Street West, Queen Street West, The Queensway and Roncesvalles Avenue Intersection: a. In the amount of $523,363 net of all taxes and charges ($532,574 net of Harmonized Sales Tax recoveries). This revises the current purchase order value from $25,518,224 to $26,041,586 net of all taxes and charges ($26,499,918 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Interim Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management, recommend that: 1. General Government Committee, in accordance with Section 71-11.1.C of the Toronto Municipal Code Chapter 71 (Financial Control Purchasing By-Law), grant authority to amend Purchase Order Number 6050859 with Sanscon Construction Limited, Reconstruction of the King Street West, Queen Street West, The Queensway and Roncesvalles Avenue Intersection: a. In the amount of $523,363 net of all taxes and charges ($532,574 net of Harmonized Sales Tax recoveries). This revises the current purchase order value from $25,518,224 to $26,041,586 net of all taxes and charges ($26,499,918 net of Harmonized Sales Tax recoveries).
GG5.17adopted
The purpose of this report is to request authority to amend Purchase Order Number 6054426 issued to Candevcon Limited, for professional engineering services associated with the construction of the Port Union Road Widening project between Lawrence Avenue East and Island Road. This amendment is required to address the financial needs for the increased construction administration, material testing and inspection services awarded to Candevcon Limited on December 21, 2016, due to design enhancements addressing vision zero design updates, provincial regulations regarding Excess Soil Management, and relocated Toronto Hydro distribution systems and streetlighting for successful completion of the project. The total value of the Purchase Order Amendment being requested is $830,732 net of all taxes and charges ($845,353 net of Harmonized Sales Tax recoveries). This revises the current purchase order value from $403,000 to $net of all taxes and charges ($1,255,446 net of Harmonized Sales Tax recoveries).
The General Government Committee: 1. In accordance with Section 71-11.1.C of the Toronto Municipal Code Chapter 71 (Financial Control), authorized the amendment of Purchase Order Number 6054426 with Candevcon Limited, for the provision of professional services associated with contract administration and post construction services for Port Union Road Widening between Lawrence Avenue East and Island Road, by an additional amount of $830,732 net of all taxes and charges ($845,353 net of Harmonized Sales Tax recoveries). This revises the current purchase order value from $403,000 to $1,233,732 net of all taxes and charges ($1,255,446 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Interim Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management, recommend that: 1. General Government Committee, in accordance with Section 71-11.1.C of the Toronto Municipal Code Chapter 71 (Financial Control Purchasing By-Law), grant authority to amend Purchase Order Number 6054426 with Candevcon Limited, for the provision of professional services associated with contract administration and post construction services for Port Union Road Widening between Lawrence Avenue East and Island Road, by an additional amount of $830,732 net of all taxes and charges ($845,353 net of Harmonized Sales Tax recoveries). This revises the current purchase order value from $403,000 to $1,233,732 net of all taxes and charges ($1,255,446 net of Harmonized Sales Tax recoveries).
GG5.18adopted
The General Government Committee will introduce confirming bills.
The General Government Committee passed a Confirmatory Bill as By-law 674-2023.