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Bid Award Panel · 2019-02-20 · 2019.BA13.4

The filed record

Award of Request for Quotation No. 0606-18-0110 to Gordon Food Service for the Non-Exclusive Supply and Delivery of Milk and Related Dairy Products

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The decision

2019-02-20 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 14, 2019) from the Chief Purchasing Officer: Call Number: Request For Quotation No. 0606-18-0110 Description: The non-exclusive supply and delivery of Milk and related Dairy Products to various locations within the City of Toronto's Long-Term Care Homes and Services and Shelters, Support and Housing Divisions for a period of fifteen (15) months fixed, with the option to renew the Contract for three (3) additional one (1) year terms.

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Should the option(s) be exercised, then the Manager of Food and Dietetic Services for Long-Term Care Homes and Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Gordon Food Service Contract Award Value: $1,982,947 net of all applicable taxes and charges (Including 15 percent miscellaneous) $2,240,730 including HST and all applicable charges $2,017,847 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2020. Option Year 1: July 1, 2020 to June 30, 2021 $1,531,827 net of all applicable taxes and charges (Including 15 percent miscellaneous) $1,730,964 including all applicable taxes and charges $1,558,787 net of HST recoveries Option Year 2: July 1, 2021 to June 30, 2022 $1,577,781 net of all applicable taxes and charges (Including 15 percent miscellaneous) $1,782,893 including all applicable taxes and charges $1,605,550 net of HST recoveries Option Year 3: July 1, 2022 to June 30, 2023 $1,625,115 net of all applicable taxes and charges (Including 15 percent miscellaneous) $1,836,380 including all applicable taxes and charges $1,653,717 net of HST recoveries The total potential contract award including all option years is, $6,835,901 net of HST recoveries, $7,590,967 including all applicable taxes and charges and $6,717,670 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

On the agenda

As the city filed it

Call Issued: October 25, 2018 Call Closed: November 13, 2018 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 1: Summary of Bids Received for Request For Quotation No. 0606-18-0110 Bidder Name Evaluated Bid Price (including H.S.T.) Gordon Food Service $1,461,345.79** * Bid prices include the bid value of the participating agencies requirements on this call. ** Evaluated Bid Price includes prompt payment discount

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request For Quotation No. 0606-18-0110 Description: The non-exclusive supply and delivery of Milk and related Dairy Products to various locations within the City of Toronto's Long-Term Care Homes and Services and Shelters, Support and Housing Divisions for a period of fifteen (15) months fixed, with the option to renew the Contract for three (3) additional one (1) year terms.

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Should the option(s) be exercised, then the Manager of Food and Dietetic Services for Long-Term Care Homes and Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Gordon Food Service Contract Award Value: $1,982,947 net of all applicable taxes and charges (Including 15 percent miscellaneous) $2,240,730 including HST and all applicable charges $2,017,847 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2020. Option Year 1: July 1, 2020 to June 30, 2021 $1,531,827 net of all applicable taxes and charges (Including 15 percent miscellaneous) $1,730,964 including all applicable taxes and charges $1,558,787 net of HST recoveries Option Year 2: July 1, 2021 to June 30, 2022 $1,577,781 net of all applicable taxes and charges (Including 15 percent miscellaneous) $1,782,893 including all applicable taxes and charges $1,605,550 net of HST recoveries Option Year 3: July 1, 2022 to June 30, 2023 $1,625,115 net of all applicable taxes and charges (Including 15 percent miscellaneous) $1,836,380 including all applicable taxes and charges $1,653,717 net of HST recoveries The total potential contract award including all option years is, $6,835,901 net of HST recoveries, $7,590,967 including all applicable taxes and charges and $6,717,670 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

    On the record

    The item as the City filed it

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