Award of Call Number 3003-18-7198 - The Supply, Printing and Mailing of Provincial Offences Notices for the City of Toronto's Court Services Division

The Public Gallery wrote no story on this item. What follows is the city’s own record of what happened to it, as filed: nothing on this page is summarised or scored by us.

The decision

2019-02-20 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 14, 2019) from the Chief Purchasing Officer: Call Number: Request For Quotation No. 3003-18-7198 Description: The supply, printing and mailing of Provincial Offences notices for the City of Toronto's Court Services Division for the period of two (2) years from the date of award, with the option to renew for an additional three (3) separate one (1) year periods.

Show the rest of As filed, 946 more characters as filed

Recommended Bidder or Proponent: Cover-All Computer Services Corp. Contract Award Value: $241,100 net of all applicable taxes and charges $272.443 including HST and all applicable charges $245,343 net of HST recoveries Contract is expected to start on April 1, 2019 and end on March 31, 2021. Option Year 1 - April 1, 2021 to March 31, 2022 $123,323 net of all applicable taxes and charges $139,355 including HST and all applicable charges $125,493 net of HST recoveries Option Year 2 - April 1, 2022 to March 31, 2023 $126,159 net of all applicable taxes and charges $142,560 including HST and all applicable charges $128,379 net of HST recoveries Option Year 3 - April 1, 2023 to March 31, 2024 $129,061 net of all applicable taxes and charges $145,839 including HST and all applicable charges $131,332 net of HST recoveries The above cost calculations for the Option Years reflect an estimated 2.3 percent increase in the Consumer Price Index.

On the agenda

As the city filed it

Call Issued: November 12. 2108 Call Closed: December 12, 2018 Number of Addenda Issued: 1 Number of Bids: 3 Table 1: Summary of Bids Received for Request For Quotation # 3003-18-7198 including bid price Bidder Name Bid Price (including H.S.T.) Cover-All Computer Corp. $63,393.00** Data Direct Group* $206,801.30 Formost mediaOne* $47,234.00 * Bidder was found non-compliant with mandatory requirements. ** Contract Award

Show the rest of As the city filed it, 205 more characters as filed

Value inclusive of the following Miscellaneous Costs; $25,000 file handling costs, $12,500 postal incentive processing costs, $12,500 postal drop costs, and $135,000 postage costs, for a total of $185,000)

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request For Quotation No. 3003-18-7198 Description: The supply, printing and mailing of Provincial Offences notices for the City of Toronto's Court Services Division for the period of two (2) years from the date of award, with the option to renew for an additional three (3) separate one (1) year periods.

Show the rest of Staff recommended, 946 more characters as filed

On the record

The item as the City filed it