Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA13.1adopted
Call Issued: August 3, 2018 Call Closed: October 4, 2018 Number of Addenda Issued: Six (6) Number of Bids: Three (3) Table 2: Summary of Bids Received for Request For Tender No. 212-2018 including bid price Bidder Bid Price (including H.S.T.) Capital Sewer Services Inc. $ 6,989,932.00 * Michels Canada Co. $ 7,547,012.08 Aqua Tech Solutions Inc. $ 7,657,969.32 ** * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. ** Proponent was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 11, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 212-2018, Contract No. 18TW-CTS-14CWD Description: Trenchless Rehabilitation related to operations and maintenance of existing gravity sewers and related works including, but not limited to, cleaning/flushing, debris removal, laterals, trenchless point repairs, external point repairs, and replacements at various locations in the City of Toronto Service District C Recommended Bidder or Proponent: Capital Sewer Services Inc. Contract Award Value: $6,185,780 net of all applicable taxes and charges $6,989,931 including HST and all applicable charges $6,294,650 net of HST recoveries Contract is expected to start on date of award and end in December 2021.
Staff recommendation as filed
The Chief Purchasing Officer, recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 212-2018, Contract No. 18TW-CTS-14CWD Description: Trenchless Rehabilitation related to operations and maintenance of existing gravity sewers and related works including, but not limited to, cleaning/flushing, debris removal, laterals, trenchless point repairs, external point repairs, and replacements at various locations in the City of Toronto Service District C Recommended Bidder or Proponent: Capital Sewer Services Inc. Contract Award Value: $6,185,780 net of all applicable taxes and charges $6,989,931 including HST and all applicable charges $6,294,650 net of HST recoveries Contract is expected to start on date of award and end in December 2021.
BA13.2adopted
Call Issued: October 2, 2018 Call Closed: November 30, 2018 Number of Addenda Issued: Five (5) Number of Bids: Five (5) Table 2: Summary of Proposals Received for Request For Proposal No. 9117-18-7211 Proponent Name 1. AECOM Canada Ltd.** 2. Cole Engineering Group Ltd.** 3. Parsons Inc.* 4. Stantec Consulting Ltd.** 5. WSP Canada Group Limited *Proponent did not meet the minimum technical threshold. **Bid price was corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 11, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal No. 9117-18-7211 Description: Basement Flooding Remediation Master Plan Class Environmental Assessment (EA) Studies - Study Areas 42, 44 and 62 Recommended Proponent: Cole Engineering Group Ltd. Contract Award Value: $7,755,207 net of all applicable taxes and charges $8,763,384 including HST and all applicable charges $7,891,699 net of HST recoveries Contract is expected to start on March 25, 2019, and end on December 31, 2022.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal No. 9117-18-7211 Description: Basement Flooding Remediation Master Plan Class Environmental Assessment (EA) Studies - Study Areas 42, 44 and 62 Recommended Proponent: Cole Engineering Group Ltd. Contract Award Value: $7,755,207 net of all applicable taxes and charges $8,763,384 including HST and all applicable charges $7,891,699 net of HST recoveries Contract is expected to start on March 25, 2019, and end on December 31, 2022.
BA13.3adopted
Call Issued: December 21, 2018 Call Closed: January 9, 2019 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Number 314-2018 including bid price Bidder Name Bid Price (including H.S.T.) Metro Asphalt Sealer & Repairs Ltd. $963,585 Multiseal Inc. $1,197,885 Upper Canada Road Services Inc. $1,221,107
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 12, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 314-2018 Description: Contract 19SC-106TC for Roadway Crack Filling and Repair, Wards 20, 21, 22, 23, 24 and 25. Recommended Bidder: Metro Asphalt Sealer & Repairs Ltd. Contract Award Value: $852,730 net of all applicable taxes and charges $963,585 including HST and all applicable charges $867,739 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 314-2018 Description: Contract 19SC-106TC for Roadway Crack Filling and Repair, Wards 20, 21, 22, 23, 24 and 25. Recommended Bidder: Metro Asphalt Sealer & Repairs Ltd. Contract Award Value: $852,730 net of all applicable taxes and charges $963,585 including HST and all applicable charges $867,739 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019.
BA13.4adopted
Call Issued: October 25, 2018 Call Closed: November 13, 2018 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 1: Summary of Bids Received for Request For Quotation No. 0606-18-0110 Bidder Name Evaluated Bid Price (including H.S.T.) Gordon Food Service $1,461,345.79** * Bid prices include the bid value of the participating agencies requirements on this call. ** Evaluated Bid Price includes prompt payment discount
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 14, 2019) from the Chief Purchasing Officer: Call Number: Request For Quotation No. 0606-18-0110 Description: The non-exclusive supply and delivery of Milk and related Dairy Products to various locations within the City of Toronto's Long-Term Care Homes and Services and Shelters, Support and Housing Divisions for a period of fifteen (15) months fixed, with the option to renew the Contract for three (3) additional one (1) year terms. Should the option(s) be exercised, then the Manager of Food and Dietetic Services for Long-Term Care Homes and Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Gordon Food Service Contract Award Value: $1,982,947 net of all applicable taxes and charges (Including 15 percent miscellaneous) $2,240,730 including HST and all applicable charges $2,017,847 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2020. Option Year 1: July 1, 2020 to June 30, 2021 $1,531,827 net of all applicable taxes and charges (Including 15 percent miscellaneous) $1,730,964 including all applicable taxes and charges $1,558,787 net of HST recoveries Option Year 2: July 1, 2021 to June 30, 2022 $1,577,781 net of all applicable taxes and charges (Including 15 percent miscellaneous) $1,782,893 including all applicable taxes and charges $1,605,550 net of HST recoveries Option Year 3: July 1, 2022 to June 30, 2023 $1,625,115 net of all applicable taxes and charges (Including 15 percent miscellaneous) $1,836,380 including all applicable taxes and charges $1,653,717 net of HST recoveries The total potential contract award including all option years is, $6,835,901 net of HST recoveries, $7,590,967 including all applicable taxes and charges and $6,717,670 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request For Quotation No. 0606-18-0110 Description: The non-exclusive supply and delivery of Milk and related Dairy Products to various locations within the City of Toronto's Long-Term Care Homes and Services and Shelters, Support and Housing Divisions for a period of fifteen (15) months fixed, with the option to renew the Contract for three (3) additional one (1) year terms. Should the option(s) be exercised, then the Manager of Food and Dietetic Services for Long-Term Care Homes and Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Gordon Food Service Contract Award Value: $1,982,947 net of all applicable taxes and charges (Including 15 percent miscellaneous) $2,240,730 including HST and all applicable charges $2,017,847 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2020. Option Year 1: July 1, 2020 to June 30, 2021 $1,531,827 net of all applicable taxes and charges (Including 15 percent miscellaneous) $1,730,964 including all applicable taxes and charges $1,558,787 net of HST recoveries Option Year 2: July 1, 2021 to June 30, 2022 $1,577,781 net of all applicable taxes and charges (Including 15 percent miscellaneous) $1,782,893 including all applicable taxes and charges $1,605,550 net of HST recoveries Option Year 3: July 1, 2022 to June 30, 2023 $1,625,115 net of all applicable taxes and charges (Including 15 percent miscellaneous) $1,836,380 including all applicable taxes and charges $1,653,717 net of HST recoveries The total potential contract award including all option years is, $6,835,901 net of HST recoveries, $7,590,967 including all applicable taxes and charges and $6,717,670 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
BA13.5adopted
Call Issued: December 14, 2018 Call Closed: January 4, 2019 Number of Addenda Issued: Two (2) Number of Bids: Nine (9) Table 2: Summary of Bids Received for Tender Number 316-2018 including bid price Bidder Name Bid Price (including H.S.T.) Main Infrastructure Ltd. $2,441,043 Pave-Tar Construction Ltd. $3,342,929 Maple-Crete Inc. $3,961,865 Pave Krete Construction $4,032,552 VBN Paving Limited $4,243,828 Aqua Tech Solutions Inc. $4,273,978 Ferpac Paving Inc. $4,479,722 A&F Di Carlo Construction Inc. $5,449,003 Bevcon Construction & Paving Ltd. $5,472,816
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 12, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 316-2018 Description: Contract 19SC-110TU for Permanent Repairs to Utility Cuts, Wards 20, 21, 22, 23, 24 and 25. Recommended Bidder: Main Infrastructure Ltd. Contract Award Value: $2,160,215 net of all applicable taxes and charges $2,441,043 including HST and all applicable charges $2,198,235 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 316-2018 Description: Contract 19SC-110TU for Permanent Repairs to Utility Cuts, Wards 20, 21, 22, 23, 24 and 25. Recommended Bidder: Main Infrastructure Ltd. Contract Award Value: $2,160,215 net of all applicable taxes and charges $2,441,043 including HST and all applicable charges $2,198,235 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019.
BA13.6adopted
Call Issued: March 13, 2018 Call Closed: April 26, 2018 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received for Tender Number 31-2018 including bid price [Bidder or Proponent Name] Bid Price (including H.S.T.) Clean Water Works Inc. $ 7,284,048.93* Insituform Technologies Ltd. $ 7,790,220.00 Capital Sewer Services Inc. $ 8,722,528.20* PipeFlo Contracting $16,125,698.90* * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 6, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 31-2018, Contract No. 18TW-CTS-10CWD Description: Full Length Trenchless Rehabilitation of Existing Gravity Sewers and related works at various locations in the City of Toronto Service District C Recommended Bidder or Proponent: Clean Water Works Inc. Contract Award Value: $6,446,061 net of all applicable taxes and charges $7,284,049 including HST and all applicable charges $6,559,512 net of HST recoveries Contract is expected to start on date of award and end in December 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 31-2018, Contract No. 18TW-CTS-10CWD Description: Full Length Trenchless Rehabilitation of Existing Gravity Sewers and related works at various locations in the City of Toronto Service District C Recommended Bidder or Proponent: Clean Water Works Inc. Contract Award Value: $6,446,061 net of all applicable taxes and charges $7,284,049 including HST and all applicable charges $6,559,512 net of HST recoveries Contract is expected to start on date of award and end in December 2021.
BA13.7adopted
Call Issued: November 12. 2108 Call Closed: December 12, 2018 Number of Addenda Issued: 1 Number of Bids: 3 Table 1: Summary of Bids Received for Request For Quotation # 3003-18-7198 including bid price Bidder Name Bid Price (including H.S.T.) Cover-All Computer Corp. $63,393.00** Data Direct Group* $206,801.30 Formost mediaOne* $47,234.00 * Bidder was found non-compliant with mandatory requirements. ** Contract Award Value inclusive of the following Miscellaneous Costs; $25,000 file handling costs, $12,500 postal incentive processing costs, $12,500 postal drop costs, and $135,000 postage costs, for a total of $185,000)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 14, 2019) from the Chief Purchasing Officer: Call Number: Request For Quotation No. 3003-18-7198 Description: The supply, printing and mailing of Provincial Offences notices for the City of Toronto's Court Services Division for the period of two (2) years from the date of award, with the option to renew for an additional three (3) separate one (1) year periods. Recommended Bidder or Proponent: Cover-All Computer Services Corp. Contract Award Value: $241,100 net of all applicable taxes and charges $272.443 including HST and all applicable charges $245,343 net of HST recoveries Contract is expected to start on April 1, 2019 and end on March 31, 2021. Option Year 1 - April 1, 2021 to March 31, 2022 $123,323 net of all applicable taxes and charges $139,355 including HST and all applicable charges $125,493 net of HST recoveries Option Year 2 - April 1, 2022 to March 31, 2023 $126,159 net of all applicable taxes and charges $142,560 including HST and all applicable charges $128,379 net of HST recoveries Option Year 3 - April 1, 2023 to March 31, 2024 $129,061 net of all applicable taxes and charges $145,839 including HST and all applicable charges $131,332 net of HST recoveries The above cost calculations for the Option Years reflect an estimated 2.3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request For Quotation No. 3003-18-7198 Description: The supply, printing and mailing of Provincial Offences notices for the City of Toronto's Court Services Division for the period of two (2) years from the date of award, with the option to renew for an additional three (3) separate one (1) year periods. Recommended Bidder or Proponent: Cover-All Computer Services Corp. Contract Award Value: $241,100 net of all applicable taxes and charges $272.443 including HST and all applicable charges $245,343 net of HST recoveries Contract is expected to start on April 1, 2019 and end on March 31, 2021. Option Year 1 - April 1, 2021 to March 31, 2022 $123,323 net of all applicable taxes and charges $139,355 including HST and all applicable charges $125,493 net of HST recoveries Option Year 2 - April 1, 2022 to March 31, 2023 $126,159 net of all applicable taxes and charges $142,560 including HST and all applicable charges $128,379 net of HST recoveries Option Year 3 - April 1, 2023 to March 31, 2024 $129,061 net of all applicable taxes and charges $145,839 including HST and all applicable charges $131,332 net of HST recoveries The above cost calculations for the Option Years reflect an estimated 2.3 percent increase in the Consumer Price Index.