Report from the Chief Purchasing Officer on Award of Request for Quotation 3715-19-0040 to Walker Environmental Group Inc., and Miller Waste Systems Inc. for the Non-exclusive Supply of Wood Grinding Services at Various Locations for the Parks, Forestry and Recreation Division

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The decision

2019-04-24 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 18, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation 3715-19-0040 Description: For the non-exclusive supply of all labour, tools, equipment, materials, apparatus, supplies, transportation costs and all other incidentals necessary to provide Wood Grinding Services, as and when required by the City of Toronto's Parks, Forestry and Recreation Services Division for a period of one (1) year, with the option to renew the Contract for an additional four (4) separate one (1) year periods.

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Recommended Bidder: Walker Environmental Group Inc. - Schedule A, D (lines 13 and 14), and E Contract Award Value: $690,935 net of all applicable taxes and charges $780,757 including and all applicable taxes and charges $703,096 net of HST recoveries Contract is from the date of award and end on March 31, 2020. Option Year 1 (April 1, 2020 to March 31, 2021) $711,663 net of all applicable taxes and charges $804,179 including all applicable taxes and charges $724,188 net of HST recoveries Option Year 2 (April 1, 2021 to March 31, 2022) $733,013 net of all applicable taxes and charges $828,305 including and all applicable taxes and charges $745,914 net of HST recoveries Option Year 3 (April 1, 2022 to March 31, 2023) $755,003 net of all applicable taxes and charges $853,154 including and all applicable taxes and charges $768,291 net of HST recoveries Option Year 4 (April 1, 2023 to March 31, 2024) $777,653 net of all applicable taxes and charges $878,748 including and all applicable taxes and charges $791,340 net of HST recoveries Recommended Bidder: Miller Waste Systems Inc. - Schedule B, C, D (lines 9, 10, 11 and 12) Contract Award Value: $43,274 net of all applicable taxes and charges $48,900 including and all applicable taxes and charges $44,036 net of HST recoveries Contract is from the date of award and end on March 31, 2020. Option Year 1 (April 1, 2020 to March 31, 2021) $44,572 net of all applicable taxes and charges $50,367 including and all applicable taxes and charges $45,357 net of HST recoveries Option Year 2 (April 1, 2021 to March 31, 2022) $45,909 net of all applicable taxes and charges $51,878 including and all applicable taxes and charges $46,717 net of HST recoveries Option Year 3 (April 1, 2022 to March 31, 2023) $47,287 net of all applicable taxes and charges $53,434 including and all applicable taxes and charges $48,119 net of HST recoveries Option Year 4 (April 1, 2023 to March 31, 2024) $48,705 net of all applicable taxes and charges $55,037 including HST and all applicable charges $49,562 net of HST recoveries net of all applicable taxes and charges The total potential award amount including all option years for contract award is $3,898,014 net of all taxes, $4,404,756 including all applicable taxes and charges. The potential cost to the City, including all option years, is and $3,966,619 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index per year.

On the agenda

As the city filed it

Call Issued: January 29, 2019 Call Closed: February 28, 2019 Number of Addenda Issued: 3 Number of Bids: 2 Table 2: Summary of Bids Received for Request for Quotation 3715-19-0040 including bid price Bidder Name Bid Price (including H.S.T.) Schedule A Walker Environmental Group $675,288 Schedule B Miller Waste Systems Inc.* $ 2,426 Schedule C Miller Waste Systems Inc.* $2,426 Schedule D (lines 9, 10, 11 & 12) Miller Waste Systems Inc.* $44,047 Schedule D (lines 13 & 14) Walker Environmental Group Inc.

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$105,469 Schedule E Walker Environmental Group Inc. $0 * Request for Quotation prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation 3715-19-0040 Description: For the non-exclusive supply of all labour, tools, equipment, materials, apparatus, supplies, transportation costs and all other incidentals necessary to provide Wood Grinding Services, as and when required by the City of Toronto's Parks, Forestry and Recreation Services Division for a period of one (1) year, with the option to renew the Contract for an additional four (4) separate one (1) year periods.

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Recommended Bidder: Walker Environmental Group Inc. - Schedule A, D (lines 13 and 14), and E Contract Award Value: $690,935 net of all applicable taxes and charges $780,757 including and all applicable taxes and charges $703,096 net of HST recoveries Contract is from the date of award and end on March 31, 2020. Option Year 1 (April 1, 2020 to March 31, 2021) $711,663 net of all applicable taxes and charges $804,179 including all applicable taxes and charges $724,188 net of HST recoveries Option Year 2 (April 1, 2021 to March 31, 2022) $733,013 net of all applicable taxes and charges $828,305 including and all applicable taxes and charges $745,914 net of HST recoveries Option Year 3 (April 1, 2022 to March 31, 2023) $755,003 net of all applicable taxes and charges $853,154 including and all applicable taxes and charges $768,291 net of HST recoveries Option Year 4 (April 1, 2023 to March 31, 2024) $777,653 net of all applicable taxes and charges $878,748 including and all applicable taxes and charges $791,340 net of HST recoveries Recommended Bidder: Miller Waste Systems Inc.-Schedule B, C, D (lines 9, 10, 11 and 12) Contract Award Value: $43,274 net of all applicable taxes and charges $48,900 including and all applicable taxes and charges $44,036 net of HST recoveries Contract is from the date of award and end on March 31, 2020. Option Year 1 (April 1, 2020 to March 31, 2021) $44,572 net of all applicable taxes and charges $50,367 including and all applicable taxes and charges $45,357 net of HST recoveries Option Year 2 (April 1, 2021 to March 31, 2022) $45,909 net of all applicable taxes and charges $51,878 including and all applicable taxes and charges $46,717 net of HST recoveries Option Year 3 (April 1, 2022 to March 31, 2023) $47,287 net of all applicable taxes and charges $53,434 including and all applicable taxes and charges $48,119 net of HST recoveries Option Year 4 (April 1, 2023 to March 31, 2024) $48,705 net of all applicable taxes and charges $55,037 including HST and all applicable charges $49,562 net of HST recoveries net of all applicable taxes and charges The total potential award amount including all option years for contract award is $3,898,014 net of all taxes, $4,404,756 including all applicable taxes and charges. The potential cost to the City, including all option years, is and $3,966,619 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index per year.

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