Bid Award Panel
The full agenda, as filed
All 8 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA101.1adopted
Solicitation Issued: July 13, 2020 Solicitation Closed: July 28, 2020 Number of Addenda Issued: Zero (0) Number of Bids: Five (5) Table 2: Summary of Bids Received for Ariba Doc. Number 2501087042 including bid price Bidder Name Bid Price (including H.S.T.) Sanscon Construction Ltd $1,489,749* Pave-Tar Construction Ltd. $1,570,581 Ashland Paving Ltd. $1,670,293 Ferpac Paving Inc. $1,981,241 Aqua Tech Solutions Inc. $2,936,922 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 3, 2020) from the Chief Procurement Officer: Solicitation Number: Ariba Doc Number 2501087042, Contract Numbe 20TR-OM-104-SC-TM Description: Request for Tender, Ariba Doc Number 2501087042 (161-2020), General Maintenance, Scarborough District. Recommended Supplier: Sanscon Construction Ltd. Contract Award Value: $1,415,362 net of all applicable taxes and charges $1,599,360 including HST and all applicable charges $1,440,273 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number 2501087042, Contract Numbe 20TR-OM-104-SC-TM Description: Request for Tender, Ariba Doc Number 2501087042 (161-2020), General Maintenance, Scarborough District. Recommended Supplier: Sanscon Construction Ltd. Contract Award Value: $1,415,362 net of all applicable taxes and charges $1,599,360 including HST and all applicable charges $1,440,273 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020.
BA101.2adopted
Call Issued: July 24, 2020 Call Closed: August 10, 2020 Number of Addenda Issued: Zero (0) Number of Bids: Eight (8) Table 2: Summary of Bids Received for Ariba Doc Number 2515417717 including bid price Bidder Name Bid Price (including H.S.T.) Pave-Tar Construction Ltd. $1,410,778* Fermar Paving Ltd. $1,952,515 Brennan Paving & Construction Ltd. $1,995,986 Ashland Paving Ltd. $1,998,440 Vaughan Paving Ltd. $2,117,754 Gazzola Paving Limited $2,251,695 Ferpac Paving Inc. $2,303,524 Rafat General Contractor Inc. $2,916,915 Sanscon Construction Ltd $1,832,127** * Pursuant to the Request for Tender document the contract award value includes contingency. ** Bidder was found non-compliant with mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 20, 2020) from the Chief Procurement Officer: Call Number: Request for Tender, Ariba Doc No. 2515417717, Contract No. 20TR-OM-111-NY-TR Description: Ariba Doc Number 2515417717 (166-2020), Interim Repairs and Road Maintenance within the North York District. Recommended Bidder: Pave-Tar Construction Ltd. Contract Award Value: $1,373,476 net of all applicable taxes and charges $1,552,028 including HST and all applicable charges $1,397,649 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Tender, Ariba Doc No. 2515417717, Contract No. 20TR-OM-111-NY-TR Description: Ariba Doc Number 2515417717 (166-2020), Interim Repairs and Road Maintenance within the North York District. Recommended Bidder: Pave-Tar Construction Ltd. Contract Award Value: $1,373,476 net of all applicable taxes and charges $1,552,028 including HST and all applicable charges $1,397,649 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020.
BA101.3adopted
Call Issued: June, 1 2020 Call Closed: July 2, 2020 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (including H.S.T.) Brains II $788,358 Managing Information Systems 3 Inc. $22,946,164 Benchmark Corp $131,002,814
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 10, 2020) from the Chief Procurement Officer: Solicitation Number: Ariba Doc Number 2439479325 Description: Support and Maintenance of Oracle SUN off-warranty Servers and Intel Class Servers under warranty and off-warranty for the City of Toronto's Technology Services Division, for a period of five (5) firm year from the date of award. Recommended Supplier: Brains II Contract Award Value: $697,662 net of all applicable taxes and charges $788,358 including HST and all applicable charges $709,941 net of HST recoveries The contract is expected to start on the date of award and end September 1, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number 2439479325 Description: Support and Maintenance of Oracle SUN off-warranty Servers and Intel Class Servers under warranty and off-warranty for the City of Toronto's Technology Services Division, for a period of five (5) firm year from the date of award. Recommended Supplier: Brains II Contract Award Value: $697,662 net of all applicable taxes and charges $788,358 including HST and all applicable charges $709,941 net of HST recoveries The contract is expected to start on the date of award and end September 1, 2025.
BA101.4adopted
Solicitation Issued: 14 August 2020 Solicitation Closed: 8 September 2020 Number of Addenda Issued: None Number of Bids: Two (2) Table 1: Summary of Bids Received including bid price Supplier Name Bid Price (including H.S.T.) Softchoice Canada Inc. $585,288.61 Compugen Inc. $614,229.17
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 10, 2020) from the Chief Procurement Officer: Solicitation Number: Ariba Doc Number 2589799065 Description: Renewal of existing subscriptions of Adobe software products for the City. Recommended Supplier: Softchoice Canada Inc. Contract Award Value: $517,955 net of all applicable taxes and charges $585,289 including HST and all applicable charges $527,071 net of HST recoveries Contract is expected to start on September 15, 2020 and end on September 14, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number 2589799065 Description: Renewal of existing subscriptions of Adobe software products for the City. Recommended Supplier: Softchoice Canada Inc. Contract Award Value: $517,955 net of all applicable taxes and charges $585,289 including HST and all applicable charges $527,071 net of HST recoveries Contract is expected to start on September 15, 2020 and end on September 14, 2021.
BA101.5adopted
Solicitation Issued: July 24, 2020 Solicitation Closed: August 10, 2020 Number of Addenda Issued: None (0) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price for Ariba Doc Number Doc 2530454132 Bidder Name Bid Price (including H.S.T.) 1. Maple Crete Incorporated $722,625* 2. Ferpac Paving Inc. $882,961 3. Aqua Tech Solutions Inc. $1,791,393 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 10, 2020) from the Chief Procurement Officer: Solicitation Number: Ariba Doc Number Doc 2530454132, Contract Number 20TR-OM-116-TEY-TR (169-2020) Description: Request for Tender, Ariba Doc Number Doc 2530454132, Contract Number 20TR-OM-116-TEY-TR (169-2020) for General Maintenance to Roads and Sidewalks in the Toronto and East York District. Recommended Supplier: Maple Crete Incorporated Contract Award Value: $684,491 net of all applicable taxes and charges $773,475 including HST and all applicable charges $696,539 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2020.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number Doc 2530454132, Contract Number 20TR-OM-116-TEY-TR (169-2020) Description: Request for Tender, Ariba Doc Number Doc 2530454132, Contract Number 20TR-OM-116-TEY-TR (169-2020) for General Maintenance to Roads and Sidewalks in the Toronto and East York District. Recommended Supplier: Maple Crete Incorporated Contract Award Value: $684,491 net of all applicable taxes and charges $773,475 including HST and all applicable charges $696,539 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2020.
BA101.6adopted
Solicitation Issued: July 29, 2020 Solicitation Closed: August 14, 2020 Number of Addenda Issued: One (1) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price for Ariba Doc Number 2537724274. Bidder Name Bid Price (including H.S.T.) Sanscon Construction Ltd. $1,054,226* Brennan Paving & Construction Ltd. $1,287,443 Ashland Paving Ltd. $1,288,094 Pave-Tar Construction Ltd. $1,420,323 Vaughan Paving Ltd. $1,598,523 Gazzola Paving Ltd. $1,646,694 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 10, 2020) from the Chief Procurement Officer: Call Number: Ariba Doc Number 2537724274, Contract Number 20TR-OM-110-TEY-TU (168-2020) Description: Request for Tender, Ariba Doc Number 2537724274, Contract Number 20TR-OM-110-TEY-TU (168-2020), for Permanent Repairs to Utility Cuts and Milling and Paving in the Toronto and East York District. Recommended Supplier: Sanscon Construction Limited Contract Award Value: $ 1,002,943 net of all applicable taxes and charges $ 1,133,326 including HST and all applicable charges $ 1,020,595 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2020.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc Number 2537724274, Contract Number 20TR-OM-110-TEY-TU (168-2020) Description: Request for Tender, Ariba Doc Number 2537724274, Contract Number 20TR-OM-110-TEY-TU (168-2020), for Permanent Repairs to Utility Cuts and Milling and Paving in the Toronto and East York District. Recommended Supplier: Sanscon Construction Limited Contract Award Value: $ 1,002,943 net of all applicable taxes and charges $ 1,133,326 including HST and all applicable charges $ 1,020,595 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2020.
BA101.7adopted
Solicitation Issued: June 30, 2020 Solicitation Closed: July 29, 2020 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price for Ariba Doc. Number 2461098216 Bidder Name Bid Price (including H.S.T.) Mopal Construction Limited $757,326* Pine Valley Corporation $984,998 Wessuc Inc. $1,067,464 Vaughan Paving Ltd. $1,068,413 *Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 10, 2020) from the Chief Procurement Officer: Solicitation Number: Ariba Doc. Number 2461098216, Contract Number 20-PFR-CAP-034 Description: Request for Tender, Ariba Doc. Number 2461098216, for the supply and delivery of all labour, materials, equipment, and supervision required to complete Art Eggleton Park improvements, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Mopal Construction Ltd. Contract Award Value: $745,200 net of all applicable taxes and charges $842,076 including HST and all applicable charges $758,316 net of HST recoveries Contract is expected to start following the date of award and end by June 30, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc. Number 2461098216, Contract Number 20-PFR-CAP-034 Description: Request for Tender, Ariba Doc. Number 2461098216, for the supply and delivery of all labour, materials, equipment, and supervision required to complete Art Eggleton Park improvements, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Mopal Construction Ltd. Contract Award Value: $745,200 net of all applicable taxes and charges $842,076 including HST and all applicable charges $758,316 net of HST recoveries Contract is expected to start following the date of award and end by June 30, 2021.
BA101.8adopted
Solicitation Issued: January 1, 2019 Solicitation Closed: March 21, 2019 Number of Addenda Issued: One (1) Number of Bids: Sixteen (16)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 10, 2020) from the Chief Procurement Officer: Solicitation Number: Sourcewell RFP No. 032119 Description: After reviewing this Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Sourcewell Contract with CNH Industrial America LLC and issue a purchase order to their local dealer, Strongco Limited Partnership for non-exclusive supply and delivery of Seven (7) various Heavy Construction Equipment with related accessories and attachments, with option to purchase an additional Twenty-Seven (27) units in 2021, Thirty (30) units in 2022 and Twenty (20) units in 2023, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase additional Seventeen (17) units in 2024. The term of this contract is for Four (4) years with the option to extend for one (1) additional one-year term under the same terms and conditions from the date of award to May 13, 2023. Recommended Supplier: Strongco Limited Partnership Potential Initial Contract Award Value (2020-2023) $14,517,554 net of all applicable taxes and charges $16,404,836 including all applicable taxes and charges $14,773,063 net of HST recoveries Optional Year Award Value (May 13, 2023 to May 13, 2024) $3,000,000 net of all applicable taxes and charges $3,390,000 including all applicable taxes and charges $3,052,800 net of HST recoveries Total Potential Contract Award Value (2020-2024) $17,517,554 net of all applicable taxes and charges $19,794,836 including HST and all applicable charges $17,825,863 net of HST recoveries The total potential contract award identified in this report for the full term including one optional term is $17,517,554 net of all taxes, and $19,794,836 including all applicable taxes and charges. The total potential cost to the City including optional term is $17,825,863 net of HST recoveries. Contract is expected to start from date of award and expire on May 13, 2023. This contract may be extended for a fifth year at discretion of Sourcewell to May 13, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell RFP No. 032119 Description: After reviewing this Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Sourcewell Contract with CNH Industrial America LLC and issue a purchase order to their local dealer, Strongco Limited Partnership for non-exclusive supply and delivery of Seven (7) various Heavy Construction Equipment with related accessories and attachments, with option to purchase an additional Twenty-Seven (27) units in 2021, Thirty (30) units in 2022 and Twenty (20) units in 2023, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase additional Seventeen (17) units in 2024. The term of this contract is for Four (4) years with the option to extend for one (1) additional one-year term under the same terms and conditions from the date of award to May 13, 2023. Recommended Supplier: Strongco Limited Partnership Potential Initial Contract Award Value (2020-2023) $14,517,554 net of all applicable taxes and charges $16,404,836 including all applicable taxes and charges $14,773,063 net of HST recoveries Optional Year Award Value (May 13, 2023 to May 13, 2024) $3,000,000 net of all applicable taxes and charges $3,390,000 including all applicable taxes and charges $3,052,800 net of HST recoveries Total Potential Contract Award Value (2020-2024) $17,517,554 net of all applicable taxes and charges $19,794,836 including HST and all applicable charges $17,825,863 net of HST recoveries The total potential contract award identified in this report for the full term including one optional term is $17,517,554 net of all taxes, and $19,794,836 including all applicable taxes and charges. The total potential cost to the City including optional term is $17,825,863 net of HST recoveries. Contract is expected to start from date of award and expire on May 13, 2023. This contract may be extended for a fifth year at discretion of Sourcewell to May 13, 2024.