Bid Award Panel
The full agenda, as filed
All 14 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA200.1adopted
Solicitation Issued: March 28, 2022 Solicitation Closed: July 05, 2022 Number of Addenda Issued: Seven (7) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Price Form Lots Supplier Name With the Bid Price (excluding HST) Wamco Supply Inc. EMCO Waterworks Part A $163,262.00 $193,798.00 Part B $316,908.75 $289,065.00 Part C $681,975.00 $594,821.00 Part D $293,815.00 $257,771.00 Part E $63,835.00 $65,888.00 Part F $831,505.00 $736,551.00 Part G $533,738.13 NO BID Part H NO BID NO BID
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 28, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3208330597 Description: For the non-exclusive supply and delivery of Water Fittings and Accessories to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2023, with the option to renew the Contract for four (4) additional separate one (1) year optional periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award contracts to the lowest suppliers meeting specifications, and providing the lowest total bid price per Parts A to H of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Wamco Supply Inc. (Parts A, E and G) Contract Award Value: $951,044 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,074,680 including HST and all applicable charges $967,782 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2023 Option Year 1 (August 1, 2023 to July 31, 2024) $979,575 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,106,920 including all applicable taxes and charges $996,816 net of HST recoveries Option Year 2 (August 1, 2024 to July 31, 2025) $1,008,962 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,140,128 including all applicable taxes and charges $1,026,720 net of HST recoveries Option Year 3 (August 1, 2025 to July 31, 2026) $1,039,231 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,174,331 including all applicable taxes and charges $1,057,522 net of HST recoveries Option Year 4 (August 1, 2026 to July 31, 2027) $1,070,408 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,209,561 including all applicable taxes and charges $1,089,247 net of HST recoveries The total potential contract award including all option years for Wamco Supply Inc. is $5,705,620 including all applicable taxes and charges and $5,049,221 net of all applicable taxes and charges. The total potential contract award including all option years for Wamco Supply Inc. is $5,138,088 net of HST recoveries. Recommended Supplier: EMCO Waterworks (Parts B, C, D and F) Contract Award Value: $2,347,760 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,652,969 including HST and all applicable charges $2,389,081 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2023 Option Year 1 (August 1, 2023 to July 31, 2024) $2,418,193 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,732,558 including all applicable taxes and charges $2,460,753 net of HST recoveries Option Year 2 (August 1, 2024 to July 31, 2025) $2,490,739 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,814,535 including all applicable taxes and charges $2,534,576 net of HST recoveries Option Year 3 (August 1, 2025 to July 31, 2026) $2,565,461 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,898,971 including all applicable taxes and charges $2,610,613 net of HST recoveries Option Year 4 (August 1, 2026 to July 31, 2027) $2,642,425 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,985,940 including all applicable taxes and charges $2,688,931 net of HST recoveries The total potential contract award including all option years for EMCO Waterworks is $14,084,972 including all applicable taxes and charges and $12,464,577 net of all applicable taxes and charges. The total potential contract award including all option years for EMCO Waterworks is $12,683,953 net of HST Recoveries. The total potential combined contract awards for all suppliers (Parts A, B, C, D, E, F and G) identified in this report including option years is $17,513,798 net of all applicable taxes and charges, $19,790,592 including all applicable taxes and charges. The total potential combined cost to the City including option years for the combined contact awards (Parts A, B, C, D, E, F and G) is $17,822,041 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Ariba Document Number 3208330597 Description: For the non-exclusive supply and delivery of Water Fittings and Accessories to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2023, with the option to renew the Contract for four (4) additional separate one (1) year optional periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award contracts to the lowest suppliers meeting specifications, and providing the lowest total bid price per Parts A to H of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Wamco Supply Inc. (Parts A, E and G) Contract Award Value: $951,044 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,074,680 including HST and all applicable charges $967,782 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2023 Option Year 1 (August 1, 2023 to July 31, 2024) $979,575 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,106,920 including all applicable taxes and charges $996,816 net of HST recoveries Option Year 2 (August 1, 2024 to July 31, 2025) $1,008,962 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,140,128 including all applicable taxes and charges $1,026,720 net of HST recoveries Option Year 3 (August 1, 2025 to July 31, 2026) $1,039,231 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,174,331 including all applicable taxes and charges $1,057,522 net of HST recoveries Option Year 4 (August 1, 2026 to July 31, 2027) $1,070,408 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,209,561 including all applicable taxes and charges $1,089,247 net of HST recoveries The total potential contract award including all option years for Wamco Supply Inc. is $5,705,620 including all applicable taxes and charges and $5,049,221 net of all applicable taxes and charges. The total potential contract award including all option years for Wamco Supply Inc. is $5,138,088 net of HST recoveries. Recommended Supplier: EMCO Waterworks (Parts B, C, D and F) Contract Award Value: $2,347,760 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,652,969 including HST and all applicable charges $2,389,081 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2023 Option Year 1 (August 1, 2023 to July 31, 2024) $2,418,193 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,732,558 including all applicable taxes and charges $2,460,753 net of HST recoveries Option Year 2 (August 1, 2024 to July 31, 2025) $2,490,739 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,814,535 including all applicable taxes and charges $2,534,576 net of HST recoveries Option Year 3 (August 1, 2025 to July 31, 2026) $2,565,461 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,898,971 including all applicable taxes and charges $2,610,613 net of HST recoveries Option Year 4 (August 1, 2026 to July 31, 2027) $2,642,425 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,985,940 including all applicable taxes and charges $2,688,931 net of HST recoveries The total potential contract award including all option years for EMCO Waterworks is $14,084,972 including all applicable taxes and charges and $12,464,577 net of all applicable taxes and charges. The total potential contract award including all option years for EMCO Waterworks is $12,683,953 net of HST Recoveries. The total potential combined contract awards for all suppliers (Parts A, B, C, D, E, F and G) identified in this report including option years is $17,513,798 net of all applicable taxes and charges, $19,790,592 including all applicable taxes and charges. The total potential combined cost to the City including option years for the combined contact awards (Parts A, B, C, D, E, F and G) is $17,822,041 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA200.2adopted
Solicitation Issued: May 19, 2022 Solicitation Closed: June 20, 2022 Number of Addenda Issued: None Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) CEDAR INFRASTRUCTURE PRODUCTS LP $583,413.50 PROMAX ENGINEERING LLC NON-COMPLIANT
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 28, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number 3392186394 Description: For the non-exclusive supply and delivery of Municipal Castings to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2023, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Cedar Infrastructure Products LP Contract Award Value: $729,267 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $824,072 including HST and all applicable charges $742,102 net of HST recoveries Contract is expected to start on the date of award and end on July 31, 2023 Option Year 1 (August 1, 2023 to July 31, 2024) $751,145 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $848,794 including all applicable taxes and charges $764,365 net of HST recoveries Option Year 2 (August 1, 2024 to July 31, 2025) $773,679 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $874,258 including all applicable taxes and charges $787,296 net of HST recoveries Option Year 3 (August 1, 2025 to July 31, 2026) $796,890 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $900,485 including all applicable taxes and charges $810,915 net of HST recoveries Option Year 4 (August 1, 2026 to July 31, 2027) $820,796 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $927,500 including all applicable taxes and charges $835,243 net of HST recoveries The total potential contract award including all option years is $4,375,108 including all applicable taxes and charges and $3,871,777 net of all applicable taxes and charges. The total potential contract award including all option years is $3,939,921 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation Ariba Document Number 3392186394 Description: For the non-exclusive supply and delivery of Municipal Castings to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2023, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Cedar Infrastructure Products LP Contract Award Value: $729,267 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $824,072 including HST and all applicable charges $742,102 net of HST recoveries Contract is expected to start on the date of award and end on July 31, 2023 Option Year 1 (August 1, 2023 to July 31, 2024) $751,145 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $848,794 including all applicable taxes and charges $764,365 net of HST recoveries Option Year 2 (August 1, 2024 to July 31, 2025) $773,679 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $874,258 including all applicable taxes and charges $787,296 net of HST recoveries Option Year 3 (August 1, 2025 to July 31, 2026) $796,890 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $900,485 including all applicable taxes and charges $810,915 net of HST recoveries Option Year 4 (August 1, 2026 to July 31, 2027) $820,796 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $927,500 including all applicable taxes and charges $835,243 net of HST recoveries The total potential contract award including all option years is $4,375,108 including all applicable taxes and charges and $3,871,777 net of all applicable taxes and charges. The total potential contract award including all option years is $3,939,921 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA200.3adopted
Solicitation Issued: March 21, 2022 Solicitation Closed: May 5, 2022 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Steelcore Construction Ltd. $5,092,940 Chandos Construction Ltd. $5,414,197 MJ Dixon Construction. $5,955,000 *Pursuant to the Request for Tender document, the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 28, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3403831606 Description: Pre-Qualified Request for Tender for HUSAR Building Expansion Recommended Supplier: Steelcore Construction Limited Contract Award Value: $5,856,881 net of all applicable taxes and charges $6,618,275 including HST and all applicable charges $5,959,962 net of HST recoveries Contract is expected to start on date of award and end on March 30, 2024.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3403831606 Description: Pre-Qualified Request for Tender for HUSAR Building Expansion Recommended Supplier: Steelcore Construction Limited Contract Award Value: $5,856,881 net of all applicable taxes and charges $6,618,275 including HST and all applicable charges $5,959,962 net of HST recoveries Contract is expected to start on date of award and end on March 30, 2024.
BA200.4adopted
Solicitation Issued: April 7, 2022 Solicitation Closed: June 9, 2022 Number of Addenda Issued: Ten (10) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Sutherland Schultz Ltd. $6,338,000* W.S. Nicholls Construction Inc. $8,655,037 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 28, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3408090993, Contract Number 21ECS-MI-04AB Description: Existing Pelletizer Upgrades at Ashbridges Bay Treatment Plant. Recommended Supplier: Sutherland Schultz Ltd. Contract Award Value: $8,338,000 net of all applicable taxes and charges $9,421,940 including HST and all applicable charges $8,484,749 net of HST recoveries Contract is expected to start on date of award and end on August 1, 2024.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3408090993, Contract Number 21ECS-MI-04AB Description: Existing Pelletizer Upgrades at Ashbridges Bay Treatment Plant. Recommended Supplier: Sutherland Schultz Ltd. Contract Award Value: $8,338,000 net of all applicable taxes and charges $9,421,940 including HST and all applicable charges $8,484,749 net of HST recoveries Contract is expected to start on date of award and end on August 1, 2024.
BA200.5adopted
Solicitation Issued: June 7, 2022 Solicitation Closed: July 4, 2022 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Ferpac Paving Inc. $1,156,525.30* Sanscon Construction Limited $1,281,517.70 Il Duca Contracting Inc. $1,497,175.28 Aqua Tech Solutions Inc. $1,750,205.32 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 28, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3501269282, Contract Number 22TR-OM-116-SC-DC Description: Repairs to Culverts, Driveways, Ditches, Shoulders, and Guiderails within the Scarborough District, Wards: 20, 21, 22, 23, 24 and 25. Recommended Supplier: Ferpac Paving Inc. Contract Award Value: $1,170,526 net of all applicable taxes and charges $1,322,694 including HST and all applicable charges $1,191,127 net of HST recoveries Contract is expected to start on August 8, 2022 and end on December 31, 2022.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3501269282, Contract Number 22TR-OM-116-SC-DC Description: Repairs to Culverts, Driveways, Ditches, Shoulders, and Guiderails within the Scarborough District, Wards: 20, 21, 22, 23, 24 and 25. Recommended Supplier: Ferpac Paving Inc. Contract Award Value: $1,170,526 net of all applicable taxes and charges $1,322,694 including HST and all applicable charges $1,191,127 net of HST recoveries Contract is expected to start on August 8, 2022 and end on December 31, 2022.
BA200.6adopted
Solicitation Issued: June 3, 2022 Solicitation Closed: June 22, 2022 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Maple-Crete Inc. $2,537,900* Gazzola Paving Limited $2,557,266 PTR Paving Inc. $2,676,816 Ferpac Paving Inc. $2,969,371 *Pursuant to the Request for Tender document, the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 28, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3518098168, Contract Number 2TR-OM-111-NY-TU Description: Permanent Repairs to Utility Cuts and Interim Repairs on Arterial and Collector Roads at various locations in the City of Toronto, North York District. Recommended Supplier: Maple-Crete Inc. Contract Award Value: $2,697,900 net of all applicable taxes and charges $3,048,627 including HST and all applicable charges $2,745,383 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3518098168, Contract Number 2TR-OM-111-NY-TU Description: Permanent Repairs to Utility Cuts and Interim Repairs on Arterial and Collector Roads at various locations in the City of Toronto, North York District. Recommended Supplier: Maple-Crete Inc. Contract Award Value: $2,697,900 net of all applicable taxes and charges $3,048,627 including HST and all applicable charges $2,745,383 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
BA200.7adopted
Solicitation Issued: June 27, 2022 Solicitation Closed: July 18, 2022 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Tender Document Number 3527033394 including bid price Supplier Name Bid Price (excluding H.S.T.) Somerville Construction Ltd. $809,944.00* Aqua Tech Solutions Inc. $1,331,829.41 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 18, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender Ariba Document Number 3527033394 Description: For the provision of all labour, materials and equipment necessary for the supply, manufacture, delivery, assembly, and installation of all elements required to construct four parkettes with gateway signage at Lawrence Avenue and Warden Avenue in the Wexford Heights Business Improvement Area. Recommended Supplier: Somerville Construction Contract Award Value: $931,436 net of all applicable taxes and charges (Including 15 percent contingency) $1,052,522 including HST and all applicable charges $947,829 net of HST recoveries Contract is expected to start following the date of award and end on November 30, 2022.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Document Number 3527033394 Description: For the provision of all labour, materials and equipment necessary for the supply, manufacture, delivery, assembly, and installation of all elements required to construct four parkettes with gateway signage at Lawrence Avenue and Warden Avenue in the Wexford Heights Business Improvement Area. Recommended Supplier: Somerville Construction Contract Award Value: $931,436 net of all applicable taxes and charges (Including 15 percent contingency) $1,052,522 including HST and all applicable charges $947,829 net of HST recoveries Contract is expected to start following the date of award and end on November 30, 2022.
BA200.8adopted
Solicitation Issued: January 19, 2022 Solicitation Closed: March 16, 2022 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received for Ariba Document Number 2679453570 Supplier Name Dialog Ontario Inc. Diamond Schmitt Architects Architects Incorporated Montgomery Sisam Architects Inc.* Salter Pilon Architecture Inc. *Pursuant to the Request for Proposal document the contract award value includes contingency Range of Scores: 65.54 to 88.87
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 29, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Proposal Ariba Document Number 2679453570 Description: To provide architectural services for Carefree Lodge Redevelopment project for Seniors Services and Long-Term Care Division. The term of the agreement is to be for a period of four (4) years. Recommended Supplier: Montgomery Sisam Architects Inc. Contract Award Value: $4,456,602 net of all applicable taxes and charges $5,035,960 including HST and all applicable charges $4,535,038 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026. The above cost calculations reflect a 9.9 percent ($400,000) contingency cost for SSLTC.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Ariba Document Number 2679453570 Description: To provide architectural services for Carefree Lodge Redevelopment project for Seniors Services and Long-Term Care Division. The term of the agreement is to be for a period of four (4) years. Recommended Supplier: Montgomery Sisam Architects Inc. Contract Award Value: $4,456,602 net of all applicable taxes and charges $5,035,960 including HST and all applicable charges $4,535,038 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026. The above cost calculations reflect a 9.9 percent ($400,000) contingency cost for SSLTC.
BA200.9withdrawn
The Acting Chief Purchasing Officer recommends that the Bid Award Panel, pursuant to Section 195-8.3.A(2) of the Municipal Code, Chapter 195, Purchasing, exercise the power of a Standing Committee to grant authority to amend Purchase Order Number 6052971. The purpose of this report is to request authority to amend Purchase Order Number 6052971 with Ernst & Young LLP, for the provision of Active Risk Management Advisory Services for Financial System Transformation Program. The total additional amount being requested is $950,000 net of all taxes and charges ($966,720 net of Harmonized Sales Tax recoveries), increasing the Purchase Order value from $3,285,610 net of all taxes and charges ($3,343,436 net of Harmonized Sales Tax recoveries) to $4,235,610 net of all taxes and charges ($4,310,156 net of Harmonized Sales Tax recoveries). The requested funds will allow the Financial System Transformation Program (FSTP), the Office of the Controller, to complete the design of the Target Operating Model (TOM) to a sufficiently detailed level, socialize the refined TOM with leadership stakeholders, update the FSTP benefits case, and prepare a roadmap and plan to enable the implementation of the new enterprise-wide Finance TOM in alignment with the overall FSTP timelines. At its meeting on December 22, 2021, the Bid Award Panel approved Item 2021.BA169.8, and granted authority to award a contract to Ernst & Young LLP (Vendor) for Active Risk Management Advisory (ARMA) Services for FSTP. The requested increase to the Purchase Order value is required at this time to support the completion of the Finance TOM and create buy-in for the operating model framework, the absence of which poses significant risks to the timely and successful delivery of FSTP. This change is in accordance with the provisions of the ARMA contract such that the City can request adjustments to Vendor's efforts in accordance with the risk profile of FSTP.
The Bid Award Panel withdrew Item BA200.9 from the agenda.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that: 1. The Bid Award Panel, in accordance with Item 2022.CC47.4, "Delegation of Authority for the Remainder of the 2018-2022 Council Term", grant authority to amend Purchase Order Number 6052971 issued to Ernst & Young LLP, increasing the blanket contract value by $950,000 net of all taxes and charges ($966,720 net of Harmonized Sales Tax recoveries), revising the current blanket contract value from $3,285,610 net of all taxes and charges ($3,343,436 net of Harmonized Sales Tax recoveries) to $4,235,610 net of all taxes and charges ($4,310,156 net of Harmonized Sales Tax recoveries).
BA200.10adopted
Solicitation Issued: Dec 9, 2021 Solicitation Closed: May 16, 2022 Number of Addenda Issued: Fourteen (14) Number of Bids: Three (3) Table 2: Summary of Proposals Received Supplier Name Capital Sewer Services Inc** Clearway Construction Inc. Aqua Tech Solutions Inc.* * Non-Compliant Bid **Capital Sewer Services Inc. - Score 90/100
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 3, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number 3198821190, Contract Number 21ECS-LU-07TT Description: Rehabilitation of West Humber, Sanitary Trunk Sewer from MH 334-049-1 to MH 334-042-1. Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $4,992,835.00 net of all applicable taxes and charges $5,641,903.55 including HST and all applicable charges $5,080,708.90 net of HST recoveries Contract is expected to start on the date of award and end in May 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number 3198821190, Contract Number 21ECS-LU-07TT Description: Rehabilitation of West Humber, Sanitary Trunk Sewer from MH 334-049-1 to MH 334-042-1. Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $4,992,835.00 net of all applicable taxes and charges $5,641,903.55 including HST and all applicable charges $5,080,708.90 net of HST recoveries Contract is expected to start on the date of award and end in May 2023.
BA200.11adopted
Solicitation Issued: April 20, 2022 Solicitation Closed: May 13, 2022 Number of Addenda Issued: One (1) Number of Bids: Nine (9) Table 2: Summary of Bids Received for Request for Proposal Ariba Document Number 3408560657 Supplier name 2320610 Ontario Inc. O/A Active Security Enterprises Garda Canada Security Corporation *Ironhorse Corporation Neptune Security Services Inc. Sentinel Security Inc. Shield Security Services STAR Security and Investigation Services The West Egg Group Security Services Inc. *Valguard Security Inc. Range of Scores: 75.76 - 82.31 points
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 4, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3408560657 Description: For security guard services at Union Station for a period of one (1) year with an option in favour of the City to extend the agreement on the same terms and conditions for three (3) separate one (1) year periods. Should the option(s) be exercised, the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: The West Egg Group Security Services Inc. Contract Award Value: $2,381,816 net of all applicable taxes and charges $2,691,452 including HST and all applicable charges $2,423,736 net of HST recoveries Contract is expected to start on September 1, 2022 and ends on August 31, 2023. Option Year 1 (September 1, 2023 to August 31, 2024) $2,453,270 net of all applicable taxes and charges $2,772,195 including HST and all applicable charges $2,496,448 net of HST recoveries Option Year 2 (September 1, 2024 to August 31, 2025) $2,526,868 net of all applicable taxes and charges $2,855,361 including HST and all applicable charges $2,571,341 net of HST recoveries Option Year 3 (September 1, 2025 to August 31, 2026) $2,602,674 net of all applicable taxes and charges $2,941,022 including HST and all applicable charges $2,648,481 net of HST recoveries The total potential contract award including all option years is $11,260,031 including HST and all applicable charges and $9,964,629 net of all applicable taxes and charges. The total potential cost to the City including all option years is $10,140,006 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3408560657 Description: For security guard services at Union Station for a period of one (1) year with an option in favour of the City to extend the agreement on the same terms and conditions for three (3) separate one (1) year periods. Should the option(s) be exercised, the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: The West Egg Group Security Services Inc. Contract Award Value: $2,381,816 net of all applicable taxes and charges $2,691,452 including HST and all applicable charges $2,423,736 net of HST recoveries Contract is expected to start on September 1, 2022 and ends on August 31, 2023. Option Year 1 (September 1, 2023 to August 31, 2024) $2,453,270 net of all applicable taxes and charges $2,772,195 including HST and all applicable charges $2,496,448 net of HST recoveries Option Year 2 (September 1, 2024 to August 31, 2025) $2,526,868 net of all applicable taxes and charges $2,855,361 including HST and all applicable charges $2,571,341 net of HST recoveries Option Year 3 (September 1, 2025 to August 31, 2026) $2,602,674 net of all applicable taxes and charges $2,941,022 including HST and all applicable charges $2,648,481 net of HST recoveries The total potential contract award including all option years is $11,260,031 including HST and all applicable charges and $9,964,629 net of all applicable taxes and charges. The total potential cost to the City including all option years is $10,140,006 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.
BA200.12adopted
Solicitation Issued: April 12, 2022 Solicitation Closed: May 10, 2022 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Sign for Safety India $38,400 Outdoor Outfits Ltd. $198,884 CIMA LTCI Corp. $467,712 * Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel, pursuant to Section 195-8.3.A(2) of the Municipal Code, Chapter 195, Purchasing, exercise the power of a Standing Committee, to grant authority to award the contract in accordance with the Contract Details set out in the report (August 4, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Doc3444196579 Description: For the non-exclusive supply and delivery of 3-in-1 Parkas and Bombers to various Purchasing and Materials Management (Stores) locations from the date of award to June 30, 2023, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions. Purchasing and Materials Management Division will monitor vendor performance during the duration of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Supplier: Outdoor Outfits Ltd. Contract Award Value: $248,605 net of all applicable taxes and charges (including 25 percent for miscellaneous) $280,924 including HST and all applicable charges $252,980 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2023. Option Year 1 (July 1, 2023 to June 30, 2024) $256,063 net of all applicable taxes and charges (including 25 percent for miscellaneous) $289,351 including HST and all applicable charges $260,570 net of HST recoveries Option Year 2 (July 1, 2024 to June 30, 2025) $263,745 net of all applicable taxes and charges (including 25 percent for miscellaneous) $298,032 including HST and all applicable charges $268,387 net of HST recoveries Option Year 3 (July 1, 2025 to June 30, 2026) $271, 657 net of all applicable taxes and charges (including 25 percent for miscellaneous) $306,973 including HST and all applicable charges $276,439 net of HST recoveries Option Year 4 (July 1, 2026 to June 30, 2027) 279,807 net of all applicable taxes and charges (including 25 percent for miscellaneous) 316,182 including HST and all applicable charges 284,732 net of HST recoveries The total potential contract award including all option years is $1,319,878 net of all applicable taxes and charges, $1,491,462 including all applicable taxes and charges. The total potential cost to the City is $1,343,108 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel, pursuant to Section 195-8.3.A(2) of the Municipal Code, Chapter 195, Purchasing, exercise the power of a Standing Committee to grant authority to award the following contract: Solicitation Number: Doc3444196579 Description: For the non-exclusive supply and delivery of 3-in-1 Parkas and Bombers to various Purchasing and Materials Management (Stores) locations from the date of award to June 30, 2023, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions. Purchasing and Materials Management Division will monitor vendor performance during the duration of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Supplier: Outdoor Outfits Ltd. Contract Award Value: $248,605 net of all applicable taxes and charges (including 25 percent for miscellaneous) $280,924 including HST and all applicable charges $252,980 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2023. Option Year 1 (July 1, 2023 to June 30, 2024) $256,063 net of all applicable taxes and charges (including 25 percent for miscellaneous) $289,351 including HST and all applicable charges $260,570 net of HST recoveries Option Year 2 (July 1, 2024 to June 30, 2025) $263,745 net of all applicable taxes and charges (including 25 percent for miscellaneous) $298,032 including HST and all applicable charges $268,387 net of HST recoveries Option Year 3 (July 1, 2025 to June 30, 2026) $271, 657 net of all applicable taxes and charges (including 25 percent for miscellaneous) $306,973 including HST and all applicable charges $276,439 net of HST recoveries Option Year 4 (July 1, 2026 to June 30, 2027) 279,807 net of all applicable taxes and charges (including 25 percent for miscellaneous) 316,182 including HST and all applicable charges 284,732 net of HST recoveries The total potential contract award including all option years is $1,319,878 net of all applicable taxes and charges, $1,491,462 including all applicable taxes and charges. The total potential cost to the City is $1,343,108 net of HST recoveries.
BA200.13adopted
Solicitation Issued: May 30, 2022 Solicitation Closed: June 24, 2022 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST)* Lot 1: Toronto and East York District Lot 2: Etobicoke York District Lot 3: North York District Lot 4: Scarborough District Humberview Chevrolet Buick GMC $272,392.16 $82,016.00 $84,812.22 No Bid Hogan Chevrolet Buick GMC Limited $276,176.58 No bid $85,880.26 $124,333.87 Roy Foss Chevrolet Buick GMC $277,277.62 $81,922.12 $85,302.68 $124,380.66 Eagle Autowerks Non-compliant
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 4, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3489401510 Description: For the non-exclusive supply of all labour, parts, materials and equipment necessary to perform Original Equipment Manufacturer (OEM) General Motors (GM) vehicle preventative maintenance, repairs and inspections to various light-duty vehicles class 1-2, on an as-and-when-required basis at their facility, for the City of Toronto's Fleet Services Division, for a period of one (1) year from date of award to July 31, 2023, with the option to renew the contract for an additional four (4) separate one (1) year periods. The Request for Quotation is structured to award two (2) separate contracts to the two (2) lowest suppliers (Primary and Secondary) based on the suppliers meeting specifications per Lots: Lot 1 - Toronto and East York District, Lot 2 - Etobicoke York District, Lot 3 - North York District and Lot 4 - Scarborough District. Fleet Services Division intends to distribute 60 percent of the work to the Primary Supplier, and 40 percent of the work to the Secondary Supplier as per Request for Quotation Part 5 - Instructions to Pricing Form, Section 4.9. Should the option(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Humberview Chevrolet Buick GMC (Lots 1 and 2) Contract Award Value: $443,011 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $500,602 including HST and all applicable charges $450,808 net of HST recoveries Contract is expected to start on the date of award and end on July 31, 2023. Option Year 1 - From August 1, 2023 to July 31, 2024 $456,301 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $515,620 including all applicable taxes and charges $464,332 net of HST recoveries Option Year 2 - From August 1, 2024 to July 31, 2025 $469,990 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $531,089 including all applicable taxes and charges $478,262 net of HST recoveries Option Year 3 - From August 1, 2025 to July 31, 2026 $484,090 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $547,021 including all applicable taxes and charges $492,610 net of HST recoveries Option Year 4 - From August 1, 2026 to July 31, 2027 $498,612 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $563,432 including all applicable taxes and charges $507,388 net of HST recoveries The total potential contract award to Humberview Chevrolet Buick GMC, including all option years, is $2,352,002 net of all taxes, and $2,657,762 including all applicable taxes and charges. The total potential cost to the City, including all optional years is $2,393,397 net of HST Recoveries. Recommended Supplier: Hogan Chevrolet Buick GMC Limited (Lots 1, 3 and 4) Contract Award Value: $607,989 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $687,027 including HST and all applicable charges $618,689 net of HST recoveries Contract is expected to start on the date of award and end on July 31, 2023. Option Year 1 - From August 1, 2023 to July 31, 2024 $626,229 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $707,638 including all applicable taxes and charges $637,250 net of HST recoveries Option Year 2 - From August 1, 2024 to July 31, 2025 $645,015 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $728,867 including all applicable taxes and charges $656,368 net of HST recoveries Option Year 3 - From August 1, 2025 to July 31, 2026 $664,366 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $750,733 including all applicable taxes and charges $676,059 net of HST recoveries Option Year 4 - From August 1, 2026 to July 31, 2027 $684,297 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $773,255 including all applicable taxes and charges $696,340 net of HST recoveries The total potential contract award to Hogan Chevrolet Buick GMC Limited, including all option years, is $3,227,893 net of all taxes, and $3,647,520 including all applicable taxes and charges. The total potential cost to the City, including all optional years is $3,284,704 net of HST Recoveries. Recommended Supplier: Roy Foss Chevrolet Buick GMC (Lots 2, 3 and 4) Contract Award Value: $364,507 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $411,893 including HST and all applicable charges $370,923 net of HST recoveries Contract is expected to start on the date of award and end on July 31, 2023. Option Year 1 - From August 1, 2023 to July 31, 2024 $375,443 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $424,250 including all applicable taxes and charges $382,050 net of HST recoveries Option Year 2 - From August 1, 2024 to July 31, 2025 $386,706 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $436,977 including all applicable taxes and charges $393,512 net of HST recoveries Option Year 3 - From August 1, 2025 to July 31, 2026 $398,307 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $450,087 including all applicable taxes and charges $405,317 net of HST recoveries Option Year 4 - From August 1, 2026 to July 31, 2027 $410,256 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $463,589 including all applicable taxes and charges $417,477 net of HST recoveries The total potential contract award to Roy Foss Chevrolet Buick GMC, including all option years, is $1,935,217 net of all taxes, and $2,186,795 including all applicable taxes and charges. The total potential cost to the City, including all optional years is $1,969,277 net of HST Recoveries. The total potential combined contract awards for all suppliers identified in this report including all optional years is $7,515,111 net of all taxes, and $8,492,075 including all applicable taxes and charges. The total potential cost to the City, including all optional years is $7,647,377 net of HST Recoveries. The above cost calculations reflect a 25 percent miscellaneous cost per supplier award for unforeseen factors, and a 3 percent CPI adjustment applied annually to the yearly cost after the initial year term and reflected in Table 1.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3489401510 Description: For the non-exclusive supply of all labour, parts, materials and equipment necessary to perform Original Equipment Manufacturer (OEM) General Motors (GM) vehicle preventative maintenance, repairs and inspections to various light-duty vehicles class 1-2, on an as-and-when-required basis at their facility, for the City of Toronto's Fleet Services Division, for a period of one (1) year from date of award to July 31, 2023, with the option to renew the contract for an additional four (4) separate one (1) year periods. The Request for Quotation is structured to award two (2) separate contracts to the two (2) lowest suppliers (Primary and Secondary) based on the suppliers meeting specifications per Lots: Lot 1 - Toronto and East York District, Lot 2 - Etobicoke York District, Lot 3 - North York District and Lot 4 - Scarborough District. Fleet Services Division intends to distribute 60 percent of the work to the Primary Supplier, and 40 percent of the work to the Secondary Supplier as per Request for Quotation Part 5 - Instructions to Pricing Form, Section 4.9. Should the option(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Humberview Chevrolet Buick GMC (Lots 1 and 2) Contract Award Value: $443,011 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $500,602 including HST and all applicable charges $450,808 net of HST recoveries Contract is expected to start on the date of award and end on July 31, 2023. Option Year 1 - From August 1, 2023 to July 31, 2024 $456,301 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $515,620 including all applicable taxes and charges $464,332 net of HST recoveries Option Year 2 - From August 1, 2024 to July 31, 2025 $469,990 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $531,089 including all applicable taxes and charges $478,262 net of HST recoveries Option Year 3 - From August 1, 2025 to July 31, 2026 $484,090 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $547,021 including all applicable taxes and charges $492,610 net of HST recoveries Option Year 4 - From August 1, 2026 to July 31, 2027 $498,612 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $563,432 including all applicable taxes and charges $507,388 net of HST recoveries The total potential contract award to Humberview Chevrolet Buick GMC, including all option years, is $2,352,002 net of all taxes, and $2,657,762 including all applicable taxes and charges. The total potential cost to the City, including all optional years is $2,393,397 net of HST Recoveries. Recommended Supplier: Hogan Chevrolet Buick GMC Limited (Lots 1, 3 and 4) Contract Award Value: $607,989 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $687,027 including HST and all applicable charges $618,689 net of HST recoveries Contract is expected to start on the date of award and end on July 31, 2023. Option Year 1 - From August 1, 2023 to July 31, 2024 $626,229 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $707,638 including all applicable taxes and charges $637,250 net of HST recoveries Option Year 2 - From August 1, 2024 to July 31, 2025 $645,015 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $728,867 including all applicable taxes and charges $656,368 net of HST recoveries Option Year 3 - From August 1, 2025 to July 31, 2026 $664,366 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $750,733 including all applicable taxes and charges $676,059 net of HST recoveries Option Year 4 - From August 1, 2026 to July 31, 2027 $684,297 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $773,255 including all applicable taxes and charges $696,340 net of HST recoveries The total potential contract award to Hogan Chevrolet Buick GMC Limited, including all option years, is $3,227,893 net of all taxes, and $3,647,520 including all applicable taxes and charges. The total potential cost to the City, including all optional years is $3,284,704 net of HST Recoveries. Recommended Supplier: Roy Foss Chevrolet Buick GMC (Lots 2, 3 and 4) Contract Award Value: $364,507 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $411,893 including HST and all applicable charges $370,923 net of HST recoveries Contract is expected to start on the date of award and end on July 31, 2023. Option Year 1 - From August 1, 2023 to July 31, 2024 $375,443 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $424,250 including all applicable taxes and charges $382,050 net of HST recoveries Option Year 2 - From August 1, 2024 to July 31, 2025 $386,706 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $436,977 including all applicable taxes and charges $393,512 net of HST recoveries Option Year 3 - From August 1, 2025 to July 31, 2026 $398,307 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $450,087 including all applicable taxes and charges $405,317 net of HST recoveries Option Year 4 - From August 1, 2026 to July 31, 2027 $410,256 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $463,589 including all applicable taxes and charges $417,477 net of HST recoveries The total potential contract award to Roy Foss Chevrolet Buick GMC, including all option years, is $1,935,217 net of all taxes, and $2,186,795 including all applicable taxes and charges. The total potential cost to the City, including all optional years is $1,969,277 net of HST Recoveries. The total potential combined contract awards for all suppliers identified in this report including all optional years is $7,515,111 net of all taxes, and $8,492,075 including all applicable taxes and charges. The total potential cost to the City, including all optional years is $7,647,377 net of HST Recoveries. The above cost calculations reflect a 25 percent miscellaneous cost per supplier award for unforeseen factors, and a 3 percent CPI adjustment applied annually to the yearly cost after the initial year term and reflected in Table 1.
BA200.14adopted
Solicitation Issued: June 3, 2022 Solicitation Closed: June 29, 2022 Number of Addenda Issued: Three (3) Number of Bids: Seven (7) Table 2: Summary of Bids Received including bid price, net of HST recoveries Company Tender Price excluding taxes 1 Loc-Pave Construction Ltd. * $3,138,229 2 Melrose Paving Co. Ltd. $3,483,276 3 Pine Valley Corporation $3,544,016 4 South Central Inc. $3,549,241 ** 5 1568796 Ontario Inc., O/A Renokrew. $4,131,248 6 Sanscon Construction Limited $4,476,050 7 Rossclair Contractors Inc. $6,969,451 *Pursuant to the Request for Tender document the contract award value includes the contingency allowance. ** Bidder was determined to be non-compliant.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 4, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3499661803 Description: Emery Works Yard Reconfiguration at 27 Toryork Drive, Toronto, ON. M9L 1X9 Recommended Supplier: Loc-Pave Construction Ltd. Contract Award Value: $3,488,229 net of all applicable taxes and charges $3,941,699 including HST and all applicable charges $3,549,622 net of HST recoveries Contract is expected to start on August 22, 2022 and end on June 30, 2023.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3499661803 Description: Emery Works Yard Reconfiguration at 27 Toryork Drive, Toronto, ON. M9L 1X9 Recommended Supplier: Loc-Pave Construction Ltd. Contract Award Value: $3,488,229 net of all applicable taxes and charges $3,941,699 including HST and all applicable charges $3,549,622 net of HST recoveries Contract is expected to start on August 22, 2022 and end on June 30, 2023.