Bid Award Panel
The full agenda, as filed
All 11 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA40.1adopted
Call Issued: May 29, 2019 Call Closed: June 14, 2019 Number of Addenda Issued: Zero (0) Number of Bids: Four (4) Table 2 - Summary of Bids Received for Tender Call No. 159-2019 including bid price. Bidder Name Bid Price (including H.S.T.) Maple-Crete Inc. $3,124,495 Sanscon Construction Ltd. $3,162,802 * IL Duca Contracting Inc. $4,039,752 * Aqua Tech Solutions Inc. $8,791,774 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 13, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 159-2019, Contract No. 18ECS-TI-05LR. Description: Road Resurfacing on Woodycrest Avenue, Davenport Road; Road Resurfacing and Reconstruction on Village Station Road, Dodge Road; Laneway Reconstruction on Laneway East of Balsam Avenue and South of Pine Avenue, Laneway South of Danforth Avenue, East of Logan Avenue; Local Safety Improvements on Marine Parade Drive and Substandard Water Service Replacement on Dodge Road. Recommended Bidder: Maple-Crete Inc. Contract Award Value: $2,765,040 net of all applicable taxes and charges $3,124,495 including HST and all applicable charges $2,813,704 net of HST recoveries Contract is expected to start on date of award and be completed no later than June 30, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 159-2019, Contract No. 18ECS-TI-05LR. Description: Road Resurfacing on Woodycrest Avenue, Davenport Road; Road Resurfacing and Reconstruction on Village Station Road, Dodge Road; Laneway Reconstruction on Laneway East of Balsam Avenue and South of Pine Avenue, Laneway South of Danforth Avenue, East of Logan Avenue; Local Safety Improvements on Marine Parade Drive and Substandard Water Service Replacement on Dodge Road. Recommended Bidder: Maple-Crete Inc. Contract Award Value: $2,765,040 net of all applicable taxes and charges $3,124,495 including HST and all applicable charges $2,813,704 net of HST recoveries Contract is expected to start on date of award and be completed no later than June 30, 2020.
BA40.2adopted
Call Issued: June 26, 2019 Call Closed: July 15, 2019 Number of Addenda Issued: Zero (0) Number of Bids: Four (4) Table 2 - Summary of Bids Received for Tender Call No. 206-2019 including bid price Bidder Name Bid Price (including H.S.T.) 1. Brennan Paving & Construction Ltd. $2,989,402 2. Gazzola Paving Ltd. $3,364,010 3. Bevcon Construction and Paving Ltd $4,119,816 4. Rafat General Contractor Inc. $4,994,323
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2019) from the Chief Purchasing Officer: Call Number: Request for Tender Call No. 206-2019, Contract No. 19NY-111TR Description: Interim Repairs and Road Maintenance, North York District and Etobicoke Districts. Recommended Bidder: Brennan Paving & Construction Ltd. Contract Award Value: $2,645,488 net of all applicable taxes and charges $2,989,402 including HST and all applicable charges $2,692,049 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Tender Call No. 206-2019, Contract No. 19NY-111TR Description: Interim Repairs and Road Maintenance, North York District and Etobicoke Districts. Recommended Bidder: Brennan Paving & Construction Ltd. Contract Award Value: $2,645,488 net of all applicable taxes and charges $2,989,402 including HST and all applicable charges $2,692,049 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019.
BA40.3adopted
Call Issued: February 1, 2019 Call Closed: April 11, 2019 Number of Addenda Issued: Seven (7) Number of Bids: Four (4) Table 2 - Summary of Bids Received for Tender No. 297-2018 including bid price Bidder Name Bid Price (including H.S.T.) Alberici Constructors, Ltd. $33,372,641 * Steelcore Construction Ltd. $36,764,079 * Aquicon Construction Co. Ltd. $39,066,134 Torbear Contracting Inc. ** Non-Compliant * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. ** Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 8, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 297-2018, Contract No. 18TW-CTS-21CWD Description: Operations Control Centre Rehabilitation and Upgrade at Humber Treatment Plant (THR) in the City of Toronto for Prequalified General Contractors Only from Request to Pre-Qualify (RTP) No. 3907-18-7149 Recommended Bidder: Alberici Constructors Ltd. Contract Award Value: $29,533,311 net of all applicable taxes and charges $33,372,641 including HST and all applicable charges $30,053,097 net of HST recoveries Contract is expected to start on date of award and end in December 2023.
Staff recommendation as filed
The Chief Purchasing Officer, recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 297-2018, Contract No. 18TW-CTS-21CWD Description: Operations Control Centre Rehabilitation and Upgrade at Humber Treatment Plant (THR) in the City of Toronto for Prequalified General Contractors Only from Request to Pre-Qualify (RTP) No. 3907-18-7149 Recommended Bidder: Alberici Constructors Ltd. Contract Award Value: $29,533,311 net of all applicable taxes and charges $33,372,641 including HST and all applicable charges $30,053,097 net of HST recoveries Contract is expected to start on date of award and end in December 2023.
BA40.4adopted
Call Issued: January 18, 2019 Call Closed: March 22, 2019 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2 - Summary of Bids Received for Tender Call No. 298-2018 including bid price Bidder Name Bid Price (including H.S.T.) Steelcore Construction Ltd. $12,949,518 * Torbear Contracting Inc. $13,799,505 * Alberici Constructors, Ltd. $15,852,083 * Aquicon Construction Co. Ltd. $16,402,967 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 8, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 298-2018, Contract No. 18TW-CTS-20CWD Description: Blower Building Rehabilitation and Upgrades at Ashbridges Bay Treatment Plant (TAB) in the City of Toronto for Prequalified General Contractors Only from Request to Pre-Qualify (RTP) No. 3907-18-7149 Recommended Bidder: Steelcore Construction Ltd. Contract Award Value: $11,459,750 net of all applicable taxes and charges $12,949,518 including HST and all applicable charges $11,661,442 net of HST recoveries Contract is expected to start on date of award and end in December 2021.
Staff recommendation as filed
The Chief Purchasing Officer, recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 298-2018, Contract No. 18TW-CTS-20CWD Description: Blower Building Rehabilitation and Upgrades at Ashbridges Bay Treatment Plant (TAB) in the City of Toronto for Prequalified General Contractors Only from Request to Pre-Qualify (RTP) No. 3907-18-7149 Recommended Bidder: Steelcore Construction Ltd. Contract Award Value: $11,459,750 net of all applicable taxes and charges $12,949,518 including HST and all applicable charges $11,661,442 net of HST recoveries Contract is expected to start on date of award and end in December 2021.
BA40.5adopted
Award of Tender DOC1756028993 to Torbear Contracting Inc. for Dorset Pumping Station Replacement
Call Issued: April 29, 2019 Call Closed: June 3, 2019 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2 - Summary of Bids Received for Tender DOC1756028993 including bid price Bidder Name Bid Price (including H.S.T.) Robert B. Somerville Co Limited $2,749,079 * Torbear Contracting Inc. $3,150,537 * Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 31, 2019) from the Chief Purchasing Officer: Call Number: DOC1756028993 Description: Dorset Pumping Station Replacement Recommended Bidder: Torbear Contracting Inc. Contract Award Value: $2,788,086 excluding all applicable taxes and charges $3,150,537 including HST and all applicable charges $2,837,156 net of HST recoveries Contract is expected to start on the August 19, 2019 and end on May 1, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: DOC1756028993 Description: Dorset Pumping Station Replacement Recommended Bidder: Torbear Contracting Inc. Contract Award Value: $2,788,086 excluding all applicable taxes and charges $3,150,537 including HST and all applicable charges $2,837,156 net of HST recoveries Contract is expected to start on the August 19, 2019 and end on May 1, 2020.
BA40.6adopted
Call Issued: May 2, 2019 Call Closed: May 24, 2019 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2 - Summary of Bids Received for Tender Call No. 1758124773 including bid price Bidder Name Bid Price (Including HST) Gio Crete Construction Ltd. $9,750,930 2489960 Ontario Inc. $10,239,474 Trisan Construction (614128 Ontario Ltd.) $12,094,999 Direct Underground Inc. $14,663,343
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 12, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 1758124773 Description: Coordinated Watermain and Water Service Replacements, Combined Sewer Replacements, Road Reconstruction, and Road Resurfacing Works Recommended Bidder: Gio Crete Construction Ltd. Contract Award Value: $8,629,142 net of all applicable taxes and charges $9,750,930 including HST and all applicable charges $8,781,015 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 1758124773 Description: Coordinated Watermain and Water Service Replacements, Combined Sewer Replacements, Road Reconstruction, and Road Resurfacing Works Recommended Bidder: Gio Crete Construction Ltd. Contract Award Value: $8,629,142 net of all applicable taxes and charges $9,750,930 including HST and all applicable charges $8,781,015 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2020.
BA40.7adopted
Call Issued: July 11, 2019 Call Closed: August 1, 2019 Number of Addenda Issued: Three (3) Number of Bids: Eight (8) Table 2: Summary of Proposals Received for Request for Services No. 7434-CM-19-04-01 Proponent Name: 1. Deloitte Inc 2. EY LLP 3. Bridgeable Inc* 4. Optimus SBR Inc* 5. Write. Think. Do. Inc.* 6. Ecceler8 Inc* 7. Knowsys Group Ltd* 8. Starnino Iadarola Design Inc.** * Firms' technical Proposal does not meet the minimum technical threshold of 80 percent (or 64 points) in order for their cost information to be considered. ** Non-Compliant Proposal for not meeting mandatory requirement
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2019) from the Chief Purchasing Officer: Call Number: Request for Services RFS No. 7434-CM-19-04-01 Description: The Vendor of Record (VOR) Arrangement for Service Category 8: Strategic Management and Planning Services for the provision of management consultant to review the services provided by all public facing City of Toronto divisions and perform a customer segmentation analysis, make recommendations on service and channel rationalization, report on the existing customer service operating model, and propose a future state operating model structure. The contract will be awarded for a six (6) month term with no option to renew. The Vendor of Record Arrangement commenced on June 16, 2018, and expires on June 15, 2022 with the option to extend for an additional 1-year term at the sole discretion of MGCS. Recommended Proponent: Deloitte Inc. Contract Award Value: $740,000 net of all applicable taxes and charges $836,200 including HST and all applicable charges $753,024 net of HST recoveries Contract is expected to start on September 3, 2019 and end on March 3, 2020.
Staff recommendation as filed
The Chief Purchasing Officer, recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body. Call Number: Request for Services RFS No. 7434-CM-19-04-01 Description: The Vendor of Record (VOR) Arrangement for Service Category 8: Strategic Management and Planning Services for the provision of management consultant to review the services provided by all public facing City of Toronto divisions and perform a customer segmentation analysis, make recommendations on service and channel rationalization, report on the existing customer service operating model, and propose a future state operating model structure. The contract will be awarded for a six (6) month term with no option to renew. The Vendor of Record Arrangement commenced on June 16, 2018, and expires on June 15, 2022 with the option to extend for an additional 1-year term at the sole discretion of MGCS. Recommended Proponent: Deloitte Inc. Contract Award Value: $740,000 net of all applicable taxes and charges $836,200 including HST and all applicable charges $753,024 net of HST recoveries Contract is expected to start on September 3, 2019 and end on March 3, 2020.
BA40.8adopted
Call Issued: May 10, 2019 Call Closed: June 14, 2019 Number of Addenda Issued: 2 Number of Bids: 3 Table 1 - Summary of Bids Received for Request for Quotation Doc1745310659 including bid price Bidder Name Evaluated Bid Price (net of H.S.T.) Forest Ridge Landscaping Inc $177,748 (value represents 2 crews and 2 percent prompt payment) 1943349 Ontario Inc. O/A Kirbyco General $359,619 (value represents 4 crews and 1 percent prompt payment) CSL Group Ltd $645,632
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Doc1745310659 Description: For the non-exclusive supply of all labour, equipment and material necessary to perform Watering and Tree Pit/Planter Maintenance Services on Public Roads from Date of Award for a period of one (1) year, with four (4) one (1) Year Optional Renewals at various locations for the Parks, Forestry and Recreation Division. The Request for Quotation was structured to be awarded to multiple bidders. The City is to award each line item separately to the lowest bidder meeting specifications and the City reserves the right to award to the next lowest bidder meeting specifications until the crews required is satisfied as requested in the Request for Quotation. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Forest Ridge Landscaping Inc. (2 Crews) Contract Award Value: $181,376 net of all applicable taxes and charges $204,955 including HST and all applicable charges $184,568 net of HST recoveries Contract is expected to start on date of award and end on August 23, 2020. Option Year 1: August 24, 2020 to August 23, 2021 $186,817 net of all applicable taxes and charges $211,104 including HST and all applicable charges $190,105 net of HST recoveries Option Year 2: August 24, 2021 to August 23, 2022 $192,422 net of all applicable taxes and charges $217,437 including HST and all applicable charges $195,808 net of HST recoveries Option Year 3: August 24, 2022 to August 23, 2023 $198,194 net of all applicable taxes and charges $223,960 including HST and all applicable charges $201,683 net of HST recoveries Option Year 4: August 24, 2023 to August 23, 2024 $204,140 net of all applicable taxes and charges $230,679 including HST and all applicable charges $207,733 net of HST recoveries The total potential award identified in this report including all option years is $962,950 net of all applicable taxes and charges, $1,088,133 including all applicable taxes and charges. The total potential cost to the City including all option years is $979,898 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index. Recommended Bidder: 1943349 Ontario Ltd. O/A Kirbyco General (2 Crews) Contract Award Value: $181,626 net of all applicable taxes and charges $205,237 including HST and all applicable charges $184,822 net of HST recoveries Contract is expected to start on date of award and end on August 23, 2020. Option Year 1: August 24, 2020 to August 23, 2021 $187,074 net of all applicable taxes and charges $211,394 including HST and all applicable charges $190,367 net of HST recoveries Option Year 2: August 24, 2021 to August 23, 2022 $192,687 net of all applicable taxes and charges $217,736 including HST and all applicable charges $196,078 net of HST recoveries Option Year 3: August 24, 2022 to August 23, 2023 $198,467 net of all applicable taxes and charges $224,268 including HST and all applicable charges $201,960 net of HST recoveries Option Year 4: August 24, 2023 to August 23, 2024 $204,421 net of all applicable taxes and charges $230,996 including HST and all applicable charges $208,019 net of HST recoveries The total potential award identified in this report including all option years is $964,275 net of all applicable taxes and charges, $1,089,631 including all applicable taxes and charges. The total potential cost to the City including all option years is $981,246 net of HST recoveries. The total potential cost to the City identified in this report for both awards is $1,961,144 net of HST recoveries. The total potential contract award value for both awards is $1,927,225 net of all applicable taxes and charges, $2,177,764 including all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer, recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Doc1745310659 Description: For the non-exclusive supply of all labour, equipment and material necessary to perform Watering and Tree Pit/Planter Maintenance Services on Public Roads from Date of Award for a period of one (1) year, with four (4) one (1) Year Optional Renewals at various locations for the Parks, Forestry and Recreation Division. The Request for Quotation was structured to be awarded to multiple bidders. The City is to award each line item separately to the lowest bidder meeting specifications and the City reserves the right to award to the next lowest bidder meeting specifications until the crews required is satisfied as requested in the Request for Quotation. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Forest Ridge Landscaping Inc. (2 Crews) Contract Award Value: $181,376 net of all applicable taxes and charges $204,955 including HST and all applicable charges $184,568 net of HST recoveries Contract is expected to start on date of award and end on August 23, 2020. Option Year 1: August 24, 2020 to August 23, 2021 $186,817 net of all applicable taxes and charges $211,104 including HST and all applicable charges $190,105 net of HST recoveries Option Year 2: August 24, 2021 to August 23, 2022 $192,422 net of all applicable taxes and charges $217,437 including HST and all applicable charges $195,808 net of HST recoveries Option Year 3: August 24, 2022 to August 23, 2023 $198,194 net of all applicable taxes and charges $223,960 including HST and all applicable charges $201,683 net of HST recoveries Option Year 4: August 24, 2023 to August 23, 2024 $204,140 net of all applicable taxes and charges $230,679 including HST and all applicable charges $207,733 net of HST recoveries The total potential award identified in this report including all option years is $962,950 net of all applicable taxes and charges, $1,088,133 including all applicable taxes and charges. The total potential cost to the City including all option years is $979,898 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index. Recommended Bidder: 1943349 Ontario Ltd. O/A Kirbyco General (2 Crews) Contract Award Value: $181,626 net of all applicable taxes and charges $205,237 including HST and all applicable charges $184,822 net of HST recoveries Contract is expected to start on date of award and end on August 23, 2020. Option Year 1: August 24, 2020 to August 23, 2021 $187,074 net of all applicable taxes and charges $211,394 including HST and all applicable charges $190,367 net of HST recoveries Option Year 2: August 24, 2021 to August 23, 2022 $192,687 net of all applicable taxes and charges $217,736 including HST and all applicable charges $196,078 net of HST recoveries Option Year 3: August 24, 2022 to August 23, 2023 $198,467 net of all applicable taxes and charges $224,268 including HST and all applicable charges $201,960 net of HST recoveries Option Year 4: August 24, 2023 to August 23, 2024 $204,421 net of all applicable taxes and charges $230,996 including HST and all applicable charges $208,019 net of HST recoveries The total potential award identified in this report including all option years is $964,275 net of all applicable taxes and charges, $1,089,631 including all applicable taxes and charges. The total potential cost to the City including all option years is $981,246 net of HST recoveries. The total potential cost to the City identified in this report for both awards is $1,961,144 net of HST recoveries. The total potential contract award value for both awards is $1,927,225 net of all applicable taxes and charges, $2,177,764 including all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
BA40.9adopted
Call Issued: June 21, 2019 Call Closed: July 22, 2019 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2 - Summary of Bids Received for Request for Quotation Doc 1836195059 Bidder Name Evaluated Bid Price (including H.S.T.) Emission Tree $2,252,784 (incl. 2 percent prompt payment) Brinkman and Associates Reforestation Limited $5,116,823 (incl. 0.01 percent prompt payment)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Doc1836195059 Description: For the non-exclusive supply, delivery, planting and warranty of native trees and shrubs including, inter-planting, watering, weeding, replacement planting and pruning, with a two (2) year warranty on the planted material for the City of Toronto's Parks, Forestry and Recreation Division from the date of Award for a one (1) year period, with the option to renew the Contract for an additional two (2) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Emission Tree Contract Award Value: $2,034,300 net of all applicable taxes and charges $2,298,759 including HST and all applicable charges $2,070,104 net of HST recoveries The contract is expected to start on the date of award and end on August 23, 2020. Option Year 1: August 24, 2020 to August 23, 2021 $2,095,329 net of all applicable taxes and charges $2,367,722 including HST and all applicable charges $2,132,207 net of HST recoveries Option Year 2: August 24, 2021 to August 23, 2022 $2,158,189 net of all applicable taxes and charges $2,438,753 including HST and all applicable charges $2,196,173 net of HST recoveries The total potential award identified in this report including all option years is $6,287,818 net of all applicable taxes and charges, $7,105,234 including all applicable taxes and charges. The total potential cost to the City including all option years is $6,398,484 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Doc1836195059 Description: For the non-exclusive supply, delivery, planting and warranty of native trees and shrubs including, inter-planting, watering, weeding, replacement planting and pruning, with a two (2) year warranty on the planted material for the City of Toronto's Parks, Forestry and Recreation Division from the date of Award for a one (1) year period, with the option to renew the Contract for an additional two (2) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Emission Tree Contract Award Value: $2,034,300 net of all applicable taxes and charges $2,298,759 including HST and all applicable charges $2,070,104 net of HST recoveries The contract is expected to start on the date of award and end on August 23, 2020. Option Year 1: August 24, 2020 to August 23, 2021 $2,095,329 net of all applicable taxes and charges $2,367,722 including HST and all applicable charges $2,132,207 net of HST recoveries Option Year 2: August 24, 2021 to August 23, 2022 $2,158,189 net of all applicable taxes and charges $2,438,753 including HST and all applicable charges $2,196,173 net of HST recoveries The total potential award identified in this report including all option years is $6,287,818 net of all applicable taxes and charges, $7,105,234 including all applicable taxes and charges. The total potential cost to the City including all option years is $6,398,484 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
BA40.10adopted
Call Issued: December 18, 2018 Call Closed: March 7, 2019 Number of Addenda Issued: Eight (8) Number of Bids: One (1) Table 2 - Summary of Bid Received for Request for Quotation Number 6037-18-0250 including Bid price Bidder Name Evaluated Bid Price (excluding HST) Schedule A GFL Environmental Inc. $480,350 Schedule B GFL Environmental Inc. $64,000 Schedule C GFL Environmental Inc. $215,875 Schedule D GFL Environmental Inc. $90,750 Schedule E GFL Environmental Inc. $58,800 TOTAL $909,775
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 6037-18-0250 Description: The non-exclusive supply of all labour, materials, equipment, and supervision necessary to provide clean out of grease traps, holding tanks and interceptors, including disposal of materials and debris as required for the City of Toronto's various Divisions at various locations for a period of one (1) year from date of award, with the option to renew for an additional and separate four (4) one year periods. The Price Form contains five (5) parts (Schedule A, Schedule B, Schedule C, Schedule D, and Schedule E). Should the option(s) be exercised then the General Manager of each respective Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. The contract award value does not include items totalling $177,075 from Schedule C as these items have been identified as significantly unbalanced as per the Unbalanced Bid Analysis and were removed from award. Recommended Bidder: GFL Environmental Inc. (Schedule A) GFL Environmental Inc. (Schedule B) GFL Environmental Inc. (Schedule C) GFL Environmental Inc. (Schedule D) GFL Environmental Inc. (Schedule E) Contract Award Value: $732,700 net of all applicable taxes and charges $827,951 including all applicable taxes and charges $745,596 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2020. Option Year 1: $754,681 net of all applicable taxes and charges $852,790 including all applicable taxes and charges $767,963 net of HST recoveries Option Year 2: $777,321 net of all applicable taxes and charges $878,373 including all applicable taxes and charges $791,002 net of HST recoveries Option Year 3: $800,641 net of all applicable taxes and charges $904,724 including all applicable taxes and charges $814,732 net of HST recoveries Option Year 4: $824,660 net of all applicable taxes and charges $931,866 including all applicable taxes and charges $839,174 net of HST recoveries The total potential Contract Award identified in this report including all option years is $3,890,004 net of all taxes and charges and $4,395,704 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,958,468 net of HST recoveries. The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 6037-18-0250 Description: The non-exclusive supply of all labour, materials, equipment, and supervision necessary to provide clean out of grease traps, holding tanks and interceptors, including disposal of materials and debris as required for the City of Toronto's various Divisions at various locations for a period of one (1) year from date of award, with the option to renew for an additional and separate four (4) one year periods. The Price Form contains five (5) parts (Schedule A, Schedule B, Schedule C, Schedule D, and Schedule E). Should the option(s) be exercised then the General Manager of each respective Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. The contract award value does not include items totalling $177,075 from Schedule C as these items have been identified as significantly unbalanced as per the Unbalanced Bid Analysis and were removed from award. Recommended Bidder: GFL Environmental Inc. (Schedule A) GFL Environmental Inc. (Schedule B) GFL Environmental Inc. (Schedule C) GFL Environmental Inc. (Schedule D) GFL Environmental Inc. (Schedule E) Contract Award Value: $732,700 net of all applicable taxes and charges $827,951 including all applicable taxes and charges $745,596 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2020. Option Year 1: $754,681 net of all applicable taxes and charges $852,790 including all applicable taxes and charges $767,963 net of HST recoveries Option Year 2: $777,321 net of all applicable taxes and charges $878,373 including all applicable taxes and charges $791,002 net of HST recoveries Option Year 3: $800,641 net of all applicable taxes and charges $904,724 including all applicable taxes and charges $814,732 net of HST recoveries Option Year 4: $824,660 net of all applicable taxes and charges $931,866 including all applicable taxes and charges $839,174 net of HST recoveries The total potential Contract Award identified in this report including all option years is $3,890,004 net of all taxes and charges and $4,395,704 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,958,468 net of HST recoveries. The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index.
BA40.11adopted
Call Issued: February 27, 2019 Call Closed: April 16, 2019 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2 - Summary of Bids Received for Request for Quotation Number 0801-19-7009, including Bid price Bidder Name Evaluated Bid Price (including HST) Lot 1 CBRE $593,250.00 ACML $748,423.69 Lot 2 CBRE $480,250.00 ACML $602,144.81 ** Contingency amount 15 percent of the base bid has been added to the award section: Contingency $78,750 (15 percent of $525,000 for Lot 1) - $89,987.50 including HST Contingency $79,931 (15 percent of $532,872 for Lot 2) - $90,322 including HST **As per Section 6.4 of Request for Quotation document, Lot 1 and Lot 2 in Appendix "C" will be evaluated and awarded separately to two (2) separate Vendors as follows: 1) Vendor A will be awarded as the Contractor for services under Lot 1 as described under Price Schedule 2) Vendor B will be awarded as the Contractor for services under Lot 2 as described under Price Schedule. The Contract award will be based on the combined overall lowest cost to the City. Lot 1 and Lot 2 will not be awarded to the same Vendor.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 15, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 0801-19-7009 Description: Quotations are invited for the non-exclusive service delivery of equipment inventory, equipment tagging and Preventive Maintenance (PM) Development for the City of Toronto's various Divisions for a period of eight (8) months. Recommended Bidder: CBRE Limited for Lot 1 Toronto, East York, York Angus Consulting Management Limited (ACML) for Lot 2 Etobicoke, Scarborough, North York, Richmond Hill Contract Award Value: CBRE Limited for Lot 1 Toronto, East York, York $603,750 net of all applicable taxes and charges $682,238 including HST and all applicable charges $614,376 net of HST recoveries The contract is expected to start from date of award for a period of eight (8) months. Contract Award Value: Angus Consulting Management Limited (ACML) for Lot 2 $612,803 net of all applicable taxes and charges $692,467 including HST and all applicable charges $623,588 net of HST recoveries The contract is expected to start from date of award for a period of eight (8) months. The total potential award identified in this report for both awards is $1,216,553 net of all applicable taxes and charges; $1,374,705 including all applicable taxes and charges. The total potential cost to the City for both awards is $1,237,964 net of HST recoveries.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 0801-19-7009 Description: Quotations are invited for the non-exclusive service delivery of equipment inventory, equipment tagging and Preventive Maintenance (PM) Development for the City of Toronto's various Divisions for a period of eight (8) months. Recommended Bidder: CBRE Limited for Lot 1 Toronto, East York, York Angus Consulting Management Limited (ACML) for Lot 2 Etobicoke, Scarborough, North York, Richmond Hill Contract Award Value: CBRE Limited for Lot 1 Toronto, East York, York $603,750 net of all applicable taxes and charges $682,238 including HST and all applicable charges $614,376 net of HST recoveries The contract is expected to start from date of award for a period of eight (8) months. Contract Award Value: Angus Consulting Management Limited (ACML) for Lot 2 $612,803 net of all applicable taxes and charges $692,467 including HST and all applicable charges $623,588 net of HST recoveries The contract is expected to start from date of award for a period of eight (8) months. The total potential award identified in this report for both awards is $1,216,553 net of all applicable taxes and charges; $1,374,705 including all applicable taxes and charges. The total potential cost to the City for both awards is $1,237,964 net of HST recoveries.