Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA44.1adopted
Call Issued: June 25, 2019 Call Closed: July 24, 2019 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received for Ariba Doc. No. 1840280132 (Part A) including bid price: Bidder Name Bid Price (including H.S.T.) Aqua Tech Solutions Inc. $1,786,299.48 Four One Six Vactors $1,970,903.63 Rafat General Contractor Inc. $2,109,597.00 Accuworx Inc. $2,406,518.63 PGC Services Inc. $3,448,562.25 Table 3: Summary of Bids Received for Ariba Doc No. 1840280132 (Part B) including bid price: Bidder Name Bid Price (including H.S.T.) Aqua Tech Solutions Inc. $1,012,422.65 Four One Six Vactors $1,052,580.88 Rafat General Contractor Inc. $1,161,583.50 Accuworx Inc. $1,629,657.75 PGC Services Inc. $2,271,554.25
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 3, 2019) from the Chief Purchasing Officer: Call Number: Ariba Doc. No. 1840280132 Description: The non-exclusive provision of various Hired Vacuum Excavation Services complete with Operator as required (emergency and planned work) by various Toronto Water Construction districts "Toronto, East York and Scarborough" (Part A) and "Etobicoke York and North York" (Part B) from date of award to July 31, 2020 with the option to renew the Contract for four (4) separate one (1) year options Recommended Bidder: Part A: Aqua Tech Solutions Inc. Part B: Aqua Tech Solutions Inc. Contract Award Value: Part A: From the date of award to July 31, 2020 $1,580,796 net of all applicable taxes and charges $1,786,300 including all applicable taxes and charges $1,608,618 net of HST recoveries Option Period 1 - August 1, 2020 to July 31, 2021 $1,628,220 net of all applicable taxes and charges $1,839,889 including all applicable taxes and charges $1,656,877 net of HST recoveries Option Period 2 - August 1, 2021 to July 31, 2022 $1,677,067 net of all applicable taxes and charges $1,895,086 including all applicable taxes and charges $1,706,583 net of HST recoveries Option Period 3 - August 1, 2022 to July 31, 2023 $1,727,379 net of all applicable taxes and charges $1,951,938 including all applicable taxes and charges $1,757,781 net of HST recoveries Option Period 4 - August 1, 2023 to July 31, 2024 $1,779,200 net of all applicable taxes and charges $2,010,496 including all applicable taxes and charges $1,810,514 net of HST recoveries The total potential cost for Part A including the option years is $8,540,372 net of HST recoveries, $8,392,661 net of all taxes and charges and $9,483,707 including all applicable taxes and charges. Part B: From the date of award to July 31, 2020 $ 895,949 net of all applicable taxes and charges $1,012,423 including all applicable taxes and charges $ 911,718 net of HST recoveries Option Period 1 - August 1, 2020 to July 31, 2021 $ 922,828 net of all applicable taxes and charges $1,042,796 including all applicable taxes and charges $ 939,070 net of HST recoveries Option Period 2 - August 1, 2021 to July 31, 2022 $ 950,513 net of all applicable taxes and charges $1,074,079 including all applicable taxes and charges $ 967,242 net of HST recoveries Option Period 3 - August 1, 2022 to July 31, 2023 $ 979,028 net of all applicable taxes and charges $1,106,302 including all applicable taxes and charges $ 996,259 net of HST recoveries Option Period 4 - August 1, 2023 to July 31, 2024 $1,008,399 net of all applicable taxes and charges $1,139,491 including all applicable taxes and charges $1,026,147 net of HST recoveries The total potential cost for Part B including the option years is $4,840,434 net of HST recoveries, $4,756,715 net of all taxes and charges and $5,375,088 including all applicable taxes and charges. The total potential cost to the City including the option years for both parts is $13,380,806 net of HST recoveries. The total potential contract award is $14,858,795 including all applicable taxes and charges, $13,149,376 net of all applicable taxes and charges. Contract is expected to start on date of award and end July 31, 2020 with the option to renew the Contract for four (4) additional and separate one (1) year periods. The above cost calculations for the Option Year(s) reflects an estimated 3 percent increase in the Consumer Price Index - All Items.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc. No. 1840280132 Description: The non-exclusive provision of various Hired Vacuum Excavation Services complete with Operator as required (emergency and planned work) by various Toronto Water Construction districts "Toronto, East York and Scarborough" (Part A) and "Etobicoke York and North York" (Part B) from date of award to July 31, 2020 with the option to renew the Contract for four (4) separate one (1) year options Recommended Bidder: Part A: Aqua Tech Solutions Inc. Part B: Aqua Tech Solutions Inc. Contract Award Value: Part A: From the date of award to July 31, 2020 $1,580,796 net of all applicable taxes and charges $1,786,300 including all applicable taxes and charges $1,608,618 net of HST recoveries Option Period 1 - August 1, 2020 to July 31, 2021 $1,628,220 net of all applicable taxes and charges $1,839,889 including all applicable taxes and charges $1,656,877 net of HST recoveries Option Period 2 - August 1, 2021 to July 31, 2022 $1,677,067 net of all applicable taxes and charges $1,895,086 including all applicable taxes and charges $1,706,583 net of HST recoveries Option Period 3 - August 1, 2022 to July 31, 2023 $1,727,379 net of all applicable taxes and charges $1,951,938 including all applicable taxes and charges $1,757,781 net of HST recoveries Option Period 4 - August 1, 2023 to July 31, 2024 $1,779,200 net of all applicable taxes and charges $2,010,496 including all applicable taxes and charges $1,810,514 net of HST recoveries The total potential cost for Part A including the option years is $8,540,372 net of HST recoveries, $8,392,661 net of all taxes and charges and $9,483,707 including all applicable taxes and charges. Part B: From the date of award to July 31, 2020 $ 895,949 net of all applicable taxes and charges $1,012,423 including all applicable taxes and charges $ 911,718 net of HST recoveries Option Period 1 - August 1, 2020 to July 31, 2021 $ 922,828 net of all applicable taxes and charges $1,042,796 including all applicable taxes and charges $ 939,070 net of HST recoveries Option Period 2 - August 1, 2021 to July 31, 2022 $ 950,513 net of all applicable taxes and charges $1,074,079 including all applicable taxes and charges $ 967,242 net of HST recoveries Option Period 3 - August 1, 2022 to July 31, 2023 $ 979,028 net of all applicable taxes and charges $1,106,302 including all applicable taxes and charges $ 996,259 net of HST recoveries Option Period 4 - August 1, 2023 to July 31, 2024 $1,008,399 net of all applicable taxes and charges $1,139,491 including all applicable taxes and charges $1,026,147 net of HST recoveries The total potential cost for Part B including the option years is $4,840,434 net of HST recoveries, $4,756,715 net of all taxes and charges and $5,375,088 including all applicable taxes and charges. The total potential cost to the City including the option years for both parts is $13,380,806 net of HST recoveries. The total potential contract award is $14,858,795 including all applicable taxes and charges, $13,149,376 net of all applicable taxes and charges. Contract is expected to start on date of award and end July 31, 2020 with the option to renew the Contract for four (4) additional and separate one (1) year periods. The above cost calculations for the Option Year(s) reflects an estimated 3 percent increase in the Consumer Price Index - All Items.
BA44.2adopted
Call Issued: June 5, 2019 Call Closed: July 5, 2019 Number of Addenda Issued: 2 Number of Bids: Six (6) Table 2: Summary of Bids Received for Request for Quotation No. 3710-19-0037 including bid price Bidder Name Evaluated Bid Price (including H.S.T) Appendix "C" Leo Baker Contracting Inc. $99,853 (incl. 1 percent prompt payment) Appendix "C1" Leo Baker Contracting Inc $31,156 (incl. 0.5 percent prompt payment) Appendix "C2" Clifford's Haulage Ltd. Items B-1 to B-6 and C-1 to C-7 $412,436 Appendix "C2" Earthco Soils Inc. Items A-1, C-9, D-1 and E-2 $260,976 Appendix "C2" Miller Waste Systems Inc. Item D-2 $79,416 Appendix "C2" Gro-Bark Items C-8, E-1 (40 yds) and E-1 (120 yds) $55,942 Appendix "C2" J. Jenkins & Son Landscape $0.00 *Appendix "C2" is being awarded to the lowest bidder per line item. The above evaluated bid prices reflect the line items awarded to each bidder.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 3710-19-0037 Description: For the non-exclusive supply and delivery of Sod, including all labour, materials and equipment necessary for the installation of Sod including Site Preparation and any other Sod related service options indicated, and the non-exclusive supply and delivery of Topsoil and Other Related Products, as and when required for the various City of Toronto's Divisions for a period of one (1) year from date of Award with the option to renew the Contracts for an additional four (4) separate (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Directors of the City of Toronto Divisions involved will request the Chief Purchasing Officer to process the renewal(s) under the same terms and conditions. The Request for Quotation contains three (3) Price Forms. Appendix "C" and "C1" are being awarded to the lowest bidder meeting specifications overall and "C2" is being awarded to the lowest bidder meeting specifications per line item. Recommended Bidders: Leo Baker Contracting Inc. (Appendix "C" and "C1") Clifford's Haulage Ltd. (Appendix "C2") Earthco Soils Inc. (Appendix "C2") Contract Award Value: Leo Baker Contracting Inc. (Appendix "C") $122,876 net of all applicable taxes and charges (incl. 20 percent for miscellaneous options) $138,850 including HST and all applicable charges $125,039 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2020 Option Year 1 (September 1, 2020 to August 31, 2021) $126,562 net of all applicable taxes and charges $143,015 including HST and all applicable charges $128,790 net of HST recoveries Option Year 2 (September 1, 2021 to August 31, 2022) $130,359 net of all applicable taxes and charges $147,306 including HST and all applicable charges $132,653 net of HST recoveries Option Year 3 (September 1, 2022 to August 31, 2023) $134,270 net of all applicable taxes and charges $151,725 including HST and all applicable charges $136,633 net of HST recoveries Option Year 4 (September 1, 2023 to August 31, 2024) $138,298 net of all applicable taxes and charges $156,277 including HST and all applicable charges $140,732 net of HST recoveries The above cost calculations for the Option Years reflect an estimated 3 percent increases in the Consumer Price Index (CPI). The total potential contract award identified in this report including all option years is $652,365 net of all applicable taxes and charges, $737,173 including all applicable taxes and charges. The total potential cost to the City including all option years is $663,847 net of HST recoveries. Recommended Bidder: Clifford's Haulage Ltd. (Appendix "C2") Awarded Line Items B-1 to B-6 and C-1 to C-7 Contract Award Value: $394,786 net of all applicable taxes and charges (incl. 10 percent for miscellaneous options) $446,108 including HST and all applicable charges $401,734 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2020 Option Year 1 (September 1, 2020 to August 31, 2021) $406,630 net of all applicable taxes and charges $459,492 including HST and all applicable charges $413,786 net of HST recoveries Option Year 2 (September 1, 2021 to August 31, 2022) $418,829 net of all applicable taxes and charges $473,276 including HST and all applicable charges $426,200 net of HST recoveries Option Year 3 (September 1, 2022 to August 31, 2023) $431,394 net of all applicable taxes and charges $487,475 including HST and all applicable charges $438,986 net of HST recoveries Option Year 4 (September 1, 2023 to August 31, 2024) $444,335 net of all applicable taxes and charges $502,099 including HST and all applicable charges $452,156 net of HST recoveries The above cost calculations for the Option Years reflect an estimated 3 perecent increases in the Consumer Price Index (CPI). The total potential contract award identified in this report including all option years is $2,095,973 net of all applicable taxes and charges, $2,368,450 including all applicable taxes and charges. The total potential cost to the City including all option years is $2,132,863 of HST recoveries. Recommended Bidder: Earthco Soils Inc. (Appendix "C2") Awarded Line Items A-1, C-9, D-1 and E-2 Contract Award Value: $241,577 net of all applicable taxes and charges (incl. 10 percent for miscellaneous options) $272,982 including HST and all applicable charges $245,829 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2020 Option Year 1 (September 1, 2020 to August 31, 2021) $248,825 net of all applicable taxes and charges $281,172 including HST and all applicable charges $253,204 net of HST recoveries Option Year 2 (September 1, 2021 to August 31, 2022) $256,289 net of all applicable taxes and charges $289,607 including HST and all applicable charges $260,800 net of HST recoveries Option Year 3 (September 1, 2022 to August 31, 2023) $263,978 net of all applicable taxes and charges $298,295 including HST and all applicable charges $268,624 net of HST recoveries Option Year 4 (September 1, 2023 to August 31, 2024) $271,897 net of all applicable taxes and charges $307,244 including HST and all applicable charges $276,683 net of HST recoveries The above cost calculations for the Option Years reflect an estimated 3 percent increases in the Consumer Price Index (CPI). The total potential contract award identified in this report including all option years is $1,282,567 net of all applicable taxes and charges, $1,449,300 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,305,140 of HST recoveries. The combined total potential contract awards identified in this report, including all option years, for three contracts is $4,554,923 including all applicable taxes and charges and $4,030,905 net of all applicable taxes and charges. The total potential cost to the City including all option years for three contracts is $4,101,850 net of HST recoveries. Additionally: Miller Waste Systems Inc. is to receive a contract award for the line items they were lowest bidders meeting specification on, including all option years, in the total amount of $410,438.67 net of all applicable taxes and charges. Gro-Bark is to receive a contract award for the line items they were lowest bidders meeting specification on, including all option years, in the total amount of $289,119.82 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award.
Staff recommendation as filed
The Chief Purchasing Officer, recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 3710-19-0037 Description: For the non-exclusive supply and delivery of Sod, including all labour, materials and equipment necessary for the installation of Sod including Site Preparation and any other Sod related service options indicated, and the non-exclusive supply and delivery of Topsoil and Other Related Products, as and when required for the various City of Toronto's Divisions for a period of one (1) year from date of Award with the option to renew the Contracts for an additional four (4) separate (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Directors of the City of Toronto Divisions involved will request the Chief Purchasing Officer to process the renewal(s) under the same terms and conditions. The Request for Quotation contains three (3) Price Forms. Appendix "C" and "C1" are being awarded to the lowest bidder meeting specifications overall and "C2" is being awarded to the lowest bidder meeting specifications per line item. Recommended Bidders: Leo Baker Contracting Inc. (Appendix "C" and "C1") Clifford's Haulage Ltd. (Appendix "C2") Earthco Soils Inc. (Appendix "C2") Contract Award Value: Leo Baker Contracting Inc. (Appendix "C") $122,876 net of all applicable taxes and charges (incl. 20 percent for miscellaneous options) $138,850 including HST and all applicable charges $125,039 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2020 Option Year 1 (September 1, 2020 to August 31, 2021) $126,562 net of all applicable taxes and charges $143,015 including HST and all applicable charges $128,790 net of HST recoveries Option Year 2 (September 1, 2021 to August 31, 2022) $130,359 net of all applicable taxes and charges $147,306 including HST and all applicable charges $132,653 net of HST recoveries Option Year 3 (September 1, 2022 to August 31, 2023) $134,270 net of all applicable taxes and charges $151,725 including HST and all applicable charges $136,633 net of HST recoveries Option Year 4 (September 1, 2023 to August 31, 2024) $138,298 net of all applicable taxes and charges $156,277 including HST and all applicable charges $140,732 net of HST recoveries The above cost calculations for the Option Years reflect an estimated 3 percent increases in the Consumer Price Index (CPI). The total potential contract award identified in this report including all option years is $652,365 net of all applicable taxes and charges, $737,173 including all applicable taxes and charges. The total potential cost to the City including all option years is $663,847 net of HST recoveries. Recommended Bidder: Clifford's Haulage Ltd. (Appendix "C2") Awarded Line Items B-1 to B-6 and C-1 to C-7 Contract Award Value: $394,786 net of all applicable taxes and charges (incl. 10 percent for miscellaneous options) $446,108 including HST and all applicable charges $401,734 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2020 Option Year 1 (September 1, 2020 to August 31, 2021) $406,630 net of all applicable taxes and charges $459,492 including HST and all applicable charges $413,786 net of HST recoveries Option Year 2 (September 1, 2021 to August 31, 2022) $418,829 net of all applicable taxes and charges $473,276 including HST and all applicable charges $426,200 net of HST recoveries Option Year 3 (September 1, 2022 to August 31, 2023) $431,394 net of all applicable taxes and charges $487,475 including HST and all applicable charges $438,986 net of HST recoveries Option Year 4 (September 1, 2023 to August 31, 2024) $444,335 net of all applicable taxes and charges $502,099 including HST and all applicable charges $452,156 net of HST recoveries The above cost calculations for the Option Years reflect an estimated 3 perecent increases in the Consumer Price Index (CPI). The total potential contract award identified in this report including all option years is $2,095,973 net of all applicable taxes and charges, $2,368,450 including all applicable taxes and charges. The total potential cost to the City including all option years is $2,132,863 of HST recoveries. Recommended Bidder: Earthco Soils Inc. (Appendix "C2") Awarded Line Items A-1, C-9, D-1 and E-2 Contract Award Value: $241,577 net of all applicable taxes and charges (incl. 10 percent for miscellaneous options) $272,982 including HST and all applicable charges $245,829 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2020 Option Year 1 (September 1, 2020 to August 31, 2021) $248,825 net of all applicable taxes and charges $281,172 including HST and all applicable charges $253,204 net of HST recoveries Option Year 2 (September 1, 2021 to August 31, 2022) $256,289 net of all applicable taxes and charges $289,607 including HST and all applicable charges $260,800 net of HST recoveries Option Year 3 (September 1, 2022 to August 31, 2023) $263,978 net of all applicable taxes and charges $298,295 including HST and all applicable charges $268,624 net of HST recoveries Option Year 4 (September 1, 2023 to August 31, 2024) $271,897 net of all applicable taxes and charges $307,244 including HST and all applicable charges $276,683 net of HST recoveries The above cost calculations for the Option Years reflect an estimated 3 percent increases in the Consumer Price Index (CPI). The total potential contract award identified in this report including all option years is $1,282,567 net of all applicable taxes and charges, $1,449,300 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,305,140 of HST recoveries. The combined total potential contract awards identified in this report, including all option years, for three contracts is $4,554,923 including all applicable taxes and charges and $4,030,905 net of all applicable taxes and charges. The total potential cost to the City including all option years for three contracts is $4,101,850 net of HST recoveries. Additionally: Miller Waste Systems Inc. is to receive a contract award for the line items they were lowest bidders meeting specification on, including all option years, in the total amount of $410,438.67 net of all applicable taxes and charges. Gro-Bark is to receive a contract award for the line items they were lowest bidders meeting specification on, including all option years, in the total amount of $289,119.82 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award.
BA44.3adopted
Call Issued: May 31, 2019 Call Closed: July 3, 2019 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation No. 6034-19-0067 including bid price Bidder Name Evaluated Bid Price (excluding H.S.T.) Daniels Sharpsmart Canada Ltd. $ 476,668.50* ECS Cares Incorporated Non-Compliant+ *The value identified in Table 2 capture requirements for Toronto Police Service not included in this award; the agency will award and execute a contract based on its own appropriate award process as indicated in the Co-operative Purchasing Procedure + Bidder was found non-compliant with mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 6034-19-0067 Description: For the non-exclusive supply, delivery and pick up of Bio Hazardous waste containers including the disposal of Bio Hazardous Waste, Sharps and replacement of Sharps containers and the supply of Bio Hazardous waste boxes and liners for a period of one (1) year from the date of Award with the option to renew the Contract for four (4) additional separate one (1) year periods for the City of Toronto's various Divisions. Should the option(s) be exercised, then the General Manager of each respective Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Daniels Sharpsmart Canada Ltd. Contract Award Value: $475,601, net of all applicable taxes and charges $537,429, including HST and all applicable charges $483,971, net of HST recoveries Contract is expected to start on the date of Award and end on August 31, 2020. Option Year 1: September 1, 2020 to August 31, 2021 $ 489,869, net of all applicable taxes and charges $ 553,551, including all applicable taxes and charges $ 498,490 net of HST recoveries Option Year 2: September 1, 2021 to August 31, 2022 $ 504,565, net of all applicable taxes and charges $ 570,158, including all applicable taxes and charges $ 513,445, net of HST recoveries Option Year 3: September 1, 2022 to August 31, 2023 $ 519,702, net of all applicable taxes and charges $ 587,263, including all applicable taxes and charges $ 528,848, of HST recoveries Option Year 4: September 1, 2023 to August 31, 2024 $ 535,293, net of all applicable taxes and charges $ 604,881, including all applicable taxes and charges $ 544,714, net of HST recoveries The total potential cost to the City, including all option years, is $2,569,468, net of HST recoveries, $2,853,281, including all applicable taxes and charges and $2,525,028, net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 6034-19-0067 Description: For the non-exclusive supply, delivery and pick up of Bio Hazardous waste containers including the disposal of Bio Hazardous Waste, Sharps and replacement of Sharps containers and the supply of Bio Hazardous waste boxes and liners for a period of one (1) year from the date of Award with the option to renew the Contract for four (4) additional separate one (1) year periods for the City of Toronto's various Divisions. Should the option(s) be exercised, then the General Manager of each respective Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Daniels Sharpsmart Canada Ltd. Contract Award Value: $475,601, net of all applicable taxes and charges $537,429, including HST and all applicable charges $483,971, net of HST recoveries Contract is expected to start on the date of Award and end on August 31, 2020. Option Year 1: September 1, 2020 to August 31, 2021 $ 489,869, net of all applicable taxes and charges $ 553,551, including all applicable taxes and charges $ 498,490 net of HST recoveries Option Year 2: September 1, 2021 to August 31, 2022 $ 504,565, net of all applicable taxes and charges $ 570,158, including all applicable taxes and charges $ 513,445, net of HST recoveries Option Year 3: September 1, 2022 to August 31, 2023 $ 519,702, net of all applicable taxes and charges $ 587,263, including all applicable taxes and charges $ 528,848, of HST recoveries Option Year 4: September 1, 2023 to August 31, 2024 $ 535,293, net of all applicable taxes and charges $ 604,881, including all applicable taxes and charges $ 544,714, net of HST recoveries The total potential cost to the City, including all option years, is $2,569,468, net of HST recoveries, $2,853,281, including all applicable taxes and charges and $2,525,028, net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
BA44.4adopted
Call Issued: March 27, 2019 Call Closed: May 22, 2019 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received for Tender Number 14-2019 including bid price Bidder Name Bid Price (including H.S.T.) Bennett Mechanical Installations (2001) Ltd. $ 1,817,220.80 Black & McDonald Limited $ 1,819,079.09
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 9, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 14-2019, Contract No. 19TW-CTS-19CWD Description: Complete Supply of all Material, Labour and Equipment for the Construction Required for Control Room Relocation at R.C. Harris Water Treatment Plant Recommended Bidder: Bennett Mechanical Installations (2001) Ltd. Contract Award Value: $1,608,160 net of all applicable taxes and charges $1,817,221 including HST and all applicable charges $1,636,464 net of HST recoveries Contract is expected to start on date of award and end in December 2021.
Staff recommendation as filed
The Chief Purchasing Officer, recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 14-2019, Contract No. 19TW-CTS-19CWD Description: Complete Supply of all Material, Labour and Equipment for the Construction Required for Control Room Relocation at R.C. Harris Water Treatment Plant Recommended Bidder: Bennett Mechanical Installations (2001) Ltd. Contract Award Value: $1,608,160 net of all applicable taxes and charges $1,817,221 including HST and all applicable charges $1,636,464 net of HST recoveries Contract is expected to start on date of award and end in December 2021.
BA44.5adopted
Call Issued: March 29, 2019 Call Closed: July 12, 2019 Number of Addenda Issued: Eight (8) Number of Bids: Two (2) Table 2: Summary of Bids Received for Tender No.109-2019 including bid price Bidder Name Bid Price (including H.S.T.) Guild Electric Limited $4,029,885.10* Black & McDonald Limited $4,154,758.52* *Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2019) from the Chief Purchasing Officer: Call Number: Tender No. 109-2019 Description: For the supply, installation, configuration, testing, maintenance and warranty of A Traffic Management System for the Lower Don River Area to Mitigate Flood Impact to Public. Recommended Bidder or Proponent: Guild Electric Limited Contract Award Value: $3,566,270 net of all applicable taxes and charges $4,029,885 including HST and all applicable charges $3,629,036 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender No. 109-2019 Description: For the supply, installation, configuration, testing, maintenance and warranty of A Traffic Management System for the Lower Don River Area to Mitigate Flood Impact to Public. Recommended Bidder or Proponent: Guild Electric Limited Contract Award Value: $3,566,270 net of all applicable taxes and charges $4,029,885 including HST and all applicable charges $3,629,036 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2021.
BA44.6adopted
Call Issued: June 14, 2019 Call Closed: July 5, 2019 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Call No. 144-2019 including bid price Bidder Name Bid Price (including H.S.T.) Triumph Roofing & Sheet Metal Inc. $ 742,806 Semple Gooder Roofing Corporation $ 824,366 Maxim Roofing Limited $1,012,959 * * Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 11, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 144-2019 Description: Roof Replacement at 1631 Queen Street East Recommended Bidder: Triumph Roofing & Sheet Metal Inc. Contract Award Value: $ 657,350 net of all applicable taxes and charges $ 742,806 including HST and all applicable charges $ 668,919 net of HST recoveries Contract is expected to start on date of award and end by August 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 144-2019 Description: Roof Replacement at 1631 Queen Street East Recommended Bidder: Triumph Roofing & Sheet Metal Inc. Contract Award Value: $ 657,350 net of all applicable taxes and charges $ 742,806 including HST and all applicable charges $ 668,919 net of HST recoveries Contract is expected to start on date of award and end by August 2020.
BA44.7adopted
Call Issued: July 4, 2019 Call Closed: July 22, 2019 Number of Addenda Issued: None Number of Bids: Four (4) Table 2: Summary of Bids Received for Tender 210-2019 including bid price Bidder Name Bid Price (including H.S.T.) Gazzola Paving Limited $ 925,345* Sanscon Construction Ltd. $ 956,667* Pave-Tar Construction Ltd. $1,078,520 Brennan Paving and Construction Ltd. $1,350,557 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2019) from the Chief Purchasing Officer: Call Number: Request for Tender No. 210-2019, Contract No. 19TEY-127TU Description: Milling and Paving to Utility Cuts - Toronto and East York District, Wards 9, 10, 11, 14 and 19 Recommended Bidder: Gazzola Paving Limited Contract Award Value: $ 818,889 net of all applicable taxes and charges $ 925,345 including HST and all applicable charges $ 833,302 net of HST recoveries Contract is expected to start on September 20, 2019 and end on October 11, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Tender No. 210-2019, Contract No. 19TEY-127TU Description: Milling and Paving to Utility Cuts - Toronto and East York District, Wards 9, 10, 11, 14 and 19 Recommended Bidder: Gazzola Paving Limited Contract Award Value: $ 818,889 net of all applicable taxes and charges $ 925,345 including HST and all applicable charges $ 833,302 net of HST recoveries Contract is expected to start on September 20, 2019 and end on October 11, 2019.
BA44.8adopted
Call Issued: July 17, 2019 Call Closed: August 2, 2019 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender 221-2019 including bid price Bidder Name Bid Price (including H.S.T.) Maple-Crete Inc $ 820,863 A&F Di Carlo Construction $ 953,018* Aqua Tech Solutions Inc. $1,347,746 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2019) from the Chief Purchasing Officer: Call Number: Request for Tender No. 221-2019, Contract No. 19TEY-114TR Description: Installation of vehicular access ramps and permanent repairs to municipal road damage and utility cut locations in Toronto and East York District, Wards 4, 9, 10, 11, 12, 13, 14 and 19 Recommended Bidder: Maple-Crete Inc. Contract Award Value: $ 726,427 net of all applicable taxes and charges $ 820,863 including HST and all applicable charges $ 739,213 net of HST recoveries Contract is expected to start on September 16, 2019 and end on December 31, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Tender No. 221-2019, Contract No. 19TEY-114TR Description: Installation of vehicular access ramps and permanent repairs to municipal road damage and utility cut locations in Toronto and East York District, Wards 4, 9, 10, 11, 12, 13, 14 and 19 Recommended Bidder: Maple-Crete Inc. Contract Award Value: $ 726,427 net of all applicable taxes and charges $ 820,863 including HST and all applicable charges $ 739,213 net of HST recoveries Contract is expected to start on September 16, 2019 and end on December 31, 2019.
BA44.9adopted
Call Issued: February, 2019 Call Closed: Aug 1, 2019 Number of Addenda Issued: Not Applicable Number of Bids: One (1) Table 2: Summary of Proposals Received for VOR No. 17290 Proponent Name Yardi Canada Ltd
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body, in accordance with the Contract Details set out in the report (September 12, 2019) from the Chief Purchasing Officer: Call Number: TCHC Vendor of Record No.17290 Description: The Vendor of Record (VOR) Arrangement for Integrated Housing Management System Acquisition between Toronto Community Housing Corporation and Yardi Canada Ltd. The term of this VOR arrangement is for five (5) years including system implementation and licenses. Recommended Proponent: Yardi Canada Ltd Contract Award Value: $ 560,332 net of all applicable taxes and charges $ 633,175 including HST and all applicable charges $ 570,194 net of HST recoveries Contract is expected to start on Oct 1, 2019 and end on December 31, 2019 Option Year 1 (January 1, 2020 to December 31, 2020) $1,468,139 net of all applicable taxes and charges $1,658,997 including HST and all applicable charges $1,493,978 net of HST recoveries Option Year 2 (January 1, 2021 to December 31, 2021) $625,554 net of all applicable taxes and charges $706,876 including HST and all applicable charges $636,564 net of HST recoveries Option Year 3 (January 1, 2022 to December 31, 2022) $638,065 net of all applicable taxes and charges $721,013 including HST and all applicable charges $649,295 net of HST recoveries Option Year 4 (January 1, 2023 to December 31, 2023) $650,826 net of all applicable taxes and charges $735,433 including HST and all applicable charges $662,281 net of HST recoveries Option Year 5 (January 1, 2024 to December 31, 2024) $663,842 net of all applicable taxes and charges $750,141 including HST and all applicable charges $675,526 net of HST recoveries The total potential contract award including all option years is $4,606,758 net of all applicable taxes and charges, and $5,205,637 including all applicable taxes and charges. The total potential cost to the City including all option years is $4,687,837 net of HST recoveries.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body Call Number: TCHC Vendor of Record No.17290 Description: The Vendor of Record (VOR) Arrangement for Integrated Housing Management System Acquisition between Toronto Community Housing Corporation and Yardi Canada Ltd. The term of this VOR arrangement is for five (5) years including system implementation and licenses. Recommended Proponent: Yardi Canada Ltd Contract Award Value: $ 560,332 net of all applicable taxes and charges $ 633,175 including HST and all applicable charges $ 570,194 net of HST recoveries Contract is expected to start on Oct 1, 2019 and end on December 31, 2019 Option Year 1 (January 1, 2020 to December 31, 2020) $1,468,139 net of all applicable taxes and charges $1,658,997 including HST and all applicable charges $1,493,978 net of HST recoveries Option Year 2 (January 1, 2021 to December 31, 2021) $625,554 net of all applicable taxes and charges $706,876 including HST and all applicable charges $636,564 net of HST recoveries Option Year 3 (January 1, 2022 to December 31, 2022) $638,065 net of all applicable taxes and charges $721,013 including HST and all applicable charges $649,295 net of HST recoveries Option Year 4 (January 1, 2023 to December 31, 2023) $650,826 net of all applicable taxes and charges $735,433 including HST and all applicable charges $662,281 net of HST recoveries Option Year 5 (January 1, 2024 to December 31, 2024) $663,842 net of all applicable taxes and charges $750,141 including HST and all applicable charges $675,526 net of HST recoveries The total potential contract award including all option years is $4,606,758 net of all applicable taxes and charges, and $5,205,637 including all applicable taxes and charges. The total potential cost to the City including all option years is $4,687,837 net of HST recoveries.