Bid Award Panel
The full agenda, as filed
All 13 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA6.1adopted
Solicitation Issued: October 13, 2022 Solicitation Closed: November 14, 2022 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received Including Bid Price Supplier Name Bid Price (excluding H.S.T.) Sulco Chemicals Limited $663,275.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3602552243 Description: The Non-Exclusive Supply and Delivery of Sodium Bisulphite for Toronto Water from January 1, 2023 to December 31, 2023, with options to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation, at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the General Manager of Toronto Water will request the Acting Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Sulco Chemicals Limited Contract Award Value: $663,275 net of all applicable taxes and charges $749,501 including HST and all applicable charges $674,949 net of HST recoveries Contract is expected to start on January 1,2023 and end on December 31, 2023. Option Year 1: January 1, 2024 to December 31, 2024 $696,439 net of all applicable taxes and charges $786,976 including HST and all applicable charges $708,696 net of HST recoveries Option Year 2: January 1, 2025 to December 31, 2025 $731,261 net of all applicable taxes and charges $826,325 including HST and all applicable charges $744,131 net of HST recoveries Option Year 3: January 1, 2026 to December 31, 2026 $767,824 net of all applicable taxes and charges $867,641 including HST and all applicable charges $781,337 net of HST recoveries Option Year 4: January 1, 2027 to December 31, 2027 $806,215 net of all applicable taxes and charges $911,023 including HST and all applicable charges $820,404 net of HST recoveries The total potential contract award including all optional periods net of all applicable taxes and charges, and $4,141,465 including all applicable taxes and charges. The total potential cost to the City is $3,729,517 net of HST recoveries. The above cost calculations reflect a five (5) percent Consumer Price Index increase applied annually to the to the yearly cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3602552243 Description: The Non-Exclusive Supply and Delivery of Sodium Bisulphite for Toronto Water from January 1, 2023 to December 31, 2023, with options to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation, at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the General Manager of Toronto Water will request the Acting Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Sulco Chemicals Limited Contract Award Value: $663,275 net of all applicable taxes and charges $749,501 including HST and all applicable charges $674,949 net of HST recoveries Contract is expected to start on January 1,2023 and end on December 31, 2023. Option Year 1: January 1, 2024 to December 31, 2024 $696,439 net of all applicable taxes and charges $786,976 including HST and all applicable charges $708,696 net of HST recoveries Option Year 2: January 1, 2025 to December 31, 2025 $731,261 net of all applicable taxes and charges $826,325 including HST and all applicable charges $744,131 net of HST recoveries Option Year 3: January 1, 2026 to December 31, 2026 $767,824 net of all applicable taxes and charges $867,641 including HST and all applicable charges $781,337 net of HST recoveries Option Year 4: January 1, 2027 to December 31, 2027 $806,215 net of all applicable taxes and charges $911,023 including HST and all applicable charges $820,404 net of HST recoveries The total potential contract award including all optional periods net of all applicable taxes and charges, and $4,141,465 including all applicable taxes and charges. The total potential cost to the City is $3,729,517 net of HST recoveries. The above cost calculations reflect a five (5) percent Consumer Price Index increase applied annually to the to the yearly cost after the initial year.
BA6.2adopted
Solicitation Issued: September 16, 2022 Solicitation Closed: October 18, 2022 Number of Addenda Issued: Four (4) Number of Bids: Five (5) Table 2: Summary of Bids Received: Supplier Name Chubb Fire & Security Ltd* Fire Monitoring of Canada Inc. Firetronics 2000 Inc. ** Graham Alarm Monitoring Ltd. Onyx-Fire Protection Service Inc.** * Supplier was found noncompliant with mandatory requirements **Supplier failed minimum technical threshold of 49 points Range of Scores: 41.2 to 90.71 points
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3608242020 Description: For non-exclusive supply of all labour, equipment, material, supervision, and any associated equipment required by CAN/ULC-S561 to Monitor Fire Alarm Systems for Various City of Toronto's Divisions from January 1, 2023 to December 31, 2025, with the option to renew for one (1) additional two (2) year period. Should the option be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Graham Alarm Monitoring Ltd. Contract Award Value: $689,850 net of all applicable taxes and charges $779,531 including HST and all applicable charges $701,991 net of HST recoveries Contract is expected to start on January 1, 2023 and end on December 31, 2025 Option Period 1 (January 1, 2026 to December 31, 2027) $705,447 net of all applicable taxes and charges $797,155 including HST and all applicable charges $717,863 net of HST recoveries The total potential contract award including option period is $1,576,686 including HST and all applicable charges and $1,395,297 net of all applicable taxes and charges. The total potential cost to the City including option period is $1,419,854 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3608242020 Description: For non-exclusive supply of all labour, equipment, material, supervision, and any associated equipment required by CAN/ULC-S561 to Monitor Fire Alarm Systems for Various City of Toronto's Divisions from January 1, 2023 to December 31, 2025, with the option to renew for one (1) additional two (2) year period. Should the option be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Graham Alarm Monitoring Ltd. Contract Award Value: $689,850 net of all applicable taxes and charges $779,531 including HST and all applicable charges $701,991 net of HST recoveries Contract is expected to start on January 1, 2023 and end on December 31, 2025 Option Period 1 (January 1, 2026 to December 31, 2027) $705,447 net of all applicable taxes and charges $797,155 including HST and all applicable charges $717,863 net of HST recoveries The total potential contract award including option period is $1,576,686 including HST and all applicable charges and $1,395,297 net of all applicable taxes and charges. The total potential cost to the City including option period is $1,419,854 net of HST recoveries.
BA6.3adopted
Solicitation Issued: September 14, 2022 Solicitation Closed: October 6, 2022 Number of Addenda Issued: Four (4) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.) D. Crupi & Sons Ltd $2,662,983.13* IL Duca Contracting Inc. $3,296,636.00 Sanscon Construction Ltd. $3,735,987.80 Aqua Tech Solutions Inc. $4,614,163.94 Orin Contractors Corp. $4,827,000.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3646133737 and Contract Number 21ECS-TI-02LR. Description: For Local Road Reconstruction and Road Resurfacing, including sidewalk and curb repairs on Canongate Trail between Sanwood Boulevard and Purcell Square. Recommended Supplier: D. Crupi & Sons Ltd Contract Award Value: $3,062,431 net of all applicable taxes and charges $3,460,547 including HST and all applicable charges $3,116,329 net of HST recoveries Contract is expected to start on date of award and be completed no later than August 29, 2023. The total potential contract award identified in this report is $3,062,431 net of all applicable taxes and charges, $3,460,547 including all applicable taxes and charges. The total potential cost to the City is $3,116,329 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3646133737 and Contract Number 21ECS-TI-02LR. Description: For Local Road Reconstruction and Road Resurfacing, including sidewalk and curb repairs on Canongate Trail between Sanwood Boulevard and Purcell Square. Recommended Supplier: D. Crupi & Sons Ltd Contract Award Value: $3,062,431 net of all applicable taxes and charges $3,460,547 including HST and all applicable charges $3,116,329 net of HST recoveries Contract is expected to start on date of award and be completed no later than August 29, 2023. The total potential contract award identified in this report is $3,062,431 net of all applicable taxes and charges, $3,460,547 including all applicable taxes and charges. The total potential cost to the City is $3,116,329 net of HST recoveries.
BA6.4adopted
Call Issued: October 27, 2022 Call Closed: November 29, 2022 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of three (3) Bid Received including Bid Price Bidder Bid Price (including HST) Formost Data Products Inc.* $310,719.29 Docu-Link International Inc. (R.E. Gilmore Investment Corp.)* $378,059.59 Positive Fulfillment Services LTD.* $1,226,646.08 *These firms offer environmentally preferred products / services.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3646531698 Description: For the non-exclusive supply and delivery of Cheques and Forms as and when required for the City of Toronto's Employment & Social Services Division, for a period of one (1) year from January 1, 2023 to December 31, 2023, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised then the General Manager of TESS will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Bidder: Formost Data Products Inc. Contract Award Value: $274,973 net of all applicable taxes and charges $310,719 including HST and all applicable charges $279,812 net of HST recoveries Contract is expected to start on January 01, 2023, and end on December 31, 2023. Option Year 1: (January 01, 2024 - December 31, 2024) $283,222 net of all applicable taxes and charges $320,041 including HST and all applicable charges $288,207 net of HST recoveries Option Year 2: (January 01, 2025 - December 31, 2025) $291,782 net of all applicable taxes and charges $329,642 including HST and all applicable charges $296,853 net of HST recoveries Option Year 3: (January 01, 2026 - December 31, 2026) $300,470 net of all applicable taxes and charges $339,531 including HST and all applicable charges $305,759 net of HST recoveries Option Year 4: (January 01, 2027 - December 31, 2027) $309,484 net of all applicable taxes and charges $349,717 including HST and all applicable charges $314,931 net of HST recoveries The total potential contract award including all option years is $1,649,651 including all applicable taxes and charges, and $1,459,868, net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,485,562 net of HST recoveries The above cost calculations for the Option Years reflect, where required, an estimated annual 3 percent increase for the Consumer Price Index (CPI).
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3646531698 Description: For the non-exclusive supply and delivery of Cheques and Forms as and when required for the City of Toronto's Employment & Social Services Division, for a period of one (1) year from January 1, 2023 to December 31, 2023, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised then the General Manager of TESS will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Bidder: Formost Data Products Inc. Contract Award Value: $274,973 net of all applicable taxes and charges $310,719 including HST and all applicable charges $279,812 net of HST recoveries Contract is expected to start on January 01, 2023, and end on December 31, 2023. Option Year 1: (January 01, 2024 - December 31, 2024) $283,222 net of all applicable taxes and charges $320,041 including HST and all applicable charges $288,207 net of HST recoveries Option Year 2: (January 01, 2025 - December 31, 2025) $291,782 net of all applicable taxes and charges $329,642 including HST and all applicable charges $296,853 net of HST recoveries Option Year 3: (January 01, 2026 - December 31, 2026) $300,470 net of all applicable taxes and charges $339,531 including HST and all applicable charges $305,759 net of HST recoveries Option Year 4: (January 01, 2027 - December 31, 2027) $309,484 net of all applicable taxes and charges $349,717 including HST and all applicable charges $314,931 net of HST recoveries The total potential contract award including all option years is $1,649,651 including all applicable taxes and charges, and $1,459,868, net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,485,562 net of HST recoveries The above cost calculations for the Option Years reflect, where required, an estimated annual 3 percent increase for the Consumer Price Index (CPI).
BA6.5adopted
Solicitation Issued: September 23, 2022 Solicitation Closed: November 7, 2022 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) Joe Johnson Equipment $752,246 Premier Truck Group $846,500
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3658679462 Description: For the supply and delivery of Two (2) Latest Model Conventional Truck Chassis, 60, 600 pounds Gross Vehicle Weight Rating, Tandem Axle, Complete With a 24 Foot Roll-Off System, with option to purchase an additional Five (5) units in 2022-2023 pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 31, 2023 for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Joe Johnson Equipment Contract Award Value: $752,246 net of all applicable taxes and charges* $850,037 including HST and all applicable charges $765,486 net of HST recoveries *Two (2) units configured with six (6) product options Contract is expected to start on the date of award and end on December 31, 2023. Contract Award Value (2022-2023) (Optional Units): $2,012,418 net of all applicable taxes and charges** $2,274,032 including HST and all applicable charges $2,047,836 net of HST recoveries ** Five (5) optional units configured with all product options The total potential contract award identified in this report is $2,764,664 net of all applicable taxes and charges, $3,124,070 including HST and applicable charges. The total potential cost to the City is $2,813,322 net of HST recoveries. The above cost calculations reflect optional additional quantities within the same initial one (1) year period.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3658679462 Description: For the supply and delivery of Two (2) Latest Model Conventional Truck Chassis, 60, 600 pounds Gross Vehicle Weight Rating, Tandem Axle, Complete With a 24 Foot Roll-Off System, with option to purchase an additional Five (5) units in 2022-2023 pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 31, 2023 for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Joe Johnson Equipment Contract Award Value: $752,246 net of all applicable taxes and charges* $850,037 including HST and all applicable charges $765,486 net of HST recoveries *Two (2) units configured with six (6) product options Contract is expected to start on the date of award and end on December 31, 2023. Contract Award Value (2022-2023) (Optional Units): $2,012,418 net of all applicable taxes and charges** $2,274,032 including HST and all applicable charges $2,047,836 net of HST recoveries ** Five (5) optional units configured with all product options The total potential contract award identified in this report is $2,764,664 net of all applicable taxes and charges, $3,124,070 including HST and applicable charges. The total potential cost to the City is $2,813,322 net of HST recoveries. The above cost calculations reflect optional additional quantities within the same initial one (1) year period.
BA6.6adopted
Solicitation Issued: October 21,2022 Solicitation Closed: November 9,2022 Number of Addenda Issued: Zero (0) Number of Bids: Three (3) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding H.S.T.) Almon Equipment Limited $7,852,260.00* Black & McDonald Limited $8,362,370.60 Guild Electric Limited $8,897,599.10 * Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3662800591 and Contract Number 23TR-OM-100-CW-TS Description: For Traffic Sign Maintenance and Vision Zero Device Installations and Maintenance within the City of Toronto for a period of two (2) years starting from the date of award, with the option to extend the agreement with the same terms and conditions for an additional term of up to a one (1) year period at the sole discretion of the City and subject to budget approval(s). Should the option be exercised, the General Manager of Transportation Services will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Black and McDonald Limited Contract Award Value: $8,362,371 net of all applicable taxes and charges $9,449,479 including HST and all applicable charges $8,509,548 net of HST recoveries The contract is expected to start on the date of award to December 31, 2024. Option Year 1: January 1, 2025 to December 31, 2025 $4,306,621 net of all applicable taxes and charges $4,866,482 including HST and all applicable charges $4,382,417 net of HST recoveries The total contract award identified in this report, including the option period, is $12,668,991 net of all applicable taxes and charges and $14,315,960 including all applicable taxes and charges. The total potential cost to the City is $12,891,966 net of HST recoveries. The cost calculations for the option period reflects an estimated three (3) percent Consumer Price Index.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3662800591 and Contract Number 23TR-OM-100-CW-TS Description: For Traffic Sign Maintenance and Vision Zero Device Installations and Maintenance within the City of Toronto for a period of two (2) years starting from the date of award, with the option to extend the agreement with the same terms and conditions for an additional term of up to a one (1) year period at the sole discretion of the City and subject to budget approval(s). Should the option be exercised, the General Manager of Transportation Services will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Black and McDonald Limited Contract Award Value: $8,362,371 net of all applicable taxes and charges $9,449,479 including HST and all applicable charges $8,509,548 net of HST recoveries The contract is expected to start on the date of award to December 31, 2024. Option Year 1: January 1, 2025 to December 31, 2025 $4,306,621 net of all applicable taxes and charges $4,866,482 including HST and all applicable charges $4,382,417 net of HST recoveries The total contract award identified in this report, including the option period, is $12,668,991 net of all applicable taxes and charges and $14,315,960 including all applicable taxes and charges. The total potential cost to the City is $12,891,966 net of HST recoveries. The cost calculations for the option period reflects an estimated three (3) percent Consumer Price Index.
BA6.7adopted
Solicitation Issued: October 4, 2022 Solicitation Closed: November 2, 2022 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.)* Decisive Group Inc. $329,344.18 USD iPSS Inc. $348,138.14 USD ISA Cybersecurity Inc. $344,388.45 USD MBS Techservices Inc. $353,864.93 USD OnX Enterprise Solutions Ltd $328,212.65 USD** * Bid Price was for evaluation purposes only. ** Supplier found to be non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3666367917 Description: For the Non-Exclusive Supply, Delivery and Warranty of Z-Scaler Software, Service Subscriptions and Related Support and Maintenance for the City's Technology Services Division. Recommended Supplier: Decisive Group Inc. Contract Award Value: $11,029,412 USD net of all applicable taxes and charges $12,463,235 USD including HST and all applicable charges $11,223,529 USD net of HST recoveries Contract is expected to start on date of award for a period of five (5) years from the date of Award.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3666367917 Description: For the Non-Exclusive Supply, Delivery and Warranty of Z-Scaler Software, Service Subscriptions and Related Support and Maintenance for the City's Technology Services Division. Recommended Supplier: Decisive Group Inc. Contract Award Value: $11,029,412 USD net of all applicable taxes and charges $12,463,235 USD including HST and all applicable charges $11,223,529 USD net of HST recoveries Contract is expected to start on date of award for a period of five (5) years from the date of Award.
BA6.8adopted
Solicitation Issued: October 24, 2022 Solicitation Closed: November 8, 2022 Number of Addenda Issued: Zero (0) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Midome Construction Services Ltd. $660,000.00* D. Crupi & Sons Limited $848,158.70 D. Martino Construction Limited $885,650.00 IL Duca Contracting Inc. $998,765.00 VBN Paving Limited $1,806,075.00 * Pursuant to the RFT document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3705608289 and Contract Number 22ECS-TI-03SP Description: For the Road Resurfacing at Ossington Avenue from Queen Street West to Argyle Street. Recommended Supplier: Midome Construction Services Ltd. Contract Award Value: $792,000 net of all applicable taxes and charges $894,960 including HST and all applicable charges $805,939 net of HST recoveries Contract is expected to start on April 11, 2023 and end on June 9, 2023. The total potential contract award identified in this report is $792,000.00 net of all applicable taxes and charges, $894,960 including all applicable taxes and charges. The cost to the City is $805,939 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3705608289 and Contract Number 22ECS-TI-03SP Description: For the Road Resurfacing at Ossington Avenue from Queen Street West to Argyle Street. Recommended Supplier: Midome Construction Services Ltd. Contract Award Value: $792,000 net of all applicable taxes and charges $894,960 including HST and all applicable charges $805,939 net of HST recoveries Contract is expected to start on April 11, 2023 and end on June 9, 2023. The total potential contract award identified in this report is $792,000.00 net of all applicable taxes and charges, $894,960 including all applicable taxes and charges. The cost to the City is $805,939 net of HST recoveries.
BA6.9adopted
Solicitation Issued: November 3, 2022 Solicitation Closed: November 22, 2022 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received including the bid price Supplier Name Bid Price (excluding H.S.T.) Stinson Equipment Limited $995,629.50* 9030 5814 Quebec Inc (Spectralite) $1,321,444.50** * Pursuant to the Request for Quotation document the contract award value includes Contingency ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3709344674 and Contract Number 23TR-OM-100-SAM-SB Description: For non-exclusive supply, delivery and warranty of Aluminum Sign Blanks for the City of Toronto for a period of two (2) years, starting from the date of award to December 31, 2024, with an option to extend the agreement on the same terms and conditions for an additional term of up to one (1) year period at the sole discretion of the City and subject to budget approval(s). Should the option be exercised, then the General Manager of the Transportation Services Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Stinson Equipment Limited Contract Award Value: $1,095,193 net of all applicable taxes and charges $1,237,568 including HST and all applicable charges $1,114,468 net of HST recoveries The contract is expected to start on the date of award to December 31, 2024. Option Year: January 1, 2025 - December 31, 2025 $564,024 net of all applicable taxes and charges $637,347 including HST and all applicable charges $573,951 net of HST recoveries The total potential contract award identified in this report is $1,659,217 net of all applicable taxes and charges and $1,874,915 including all applicable taxes and charges. The total potential cost to the City, including the optional period is $1,688,419 net of HST recoveries. The cost calculations for the option years reflect an estimated three (3) percent Consumer Price Index increase.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3709344674 and Contract Number 23TR-OM-100-SAM-SB Description: For non-exclusive supply, delivery and warranty of Aluminum Sign Blanks for the City of Toronto for a period of two (2) years, starting from the date of award to December 31, 2024, with an option to extend the agreement on the same terms and conditions for an additional term of up to one (1) year period at the sole discretion of the City and subject to budget approval(s). Should the option be exercised, then the General Manager of the Transportation Services Division will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Stinson Equipment Limited Contract Award Value: $1,095,193 net of all applicable taxes and charges $1,237,568 including HST and all applicable charges $1,114,468 net of HST recoveries The contract is expected to start on the date of award to December 31, 2024. Option Year: January 1, 2025 - December 31, 2025 $564,024 net of all applicable taxes and charges $637,347 including HST and all applicable charges $573,951 net of HST recoveries The total potential contract award identified in this report is $1,659,217 net of all applicable taxes and charges and $1,874,915 including all applicable taxes and charges. The total potential cost to the City, including the optional period is $1,688,419 net of HST recoveries. The cost calculations for the option years reflect an estimated three (3) percent Consumer Price Index increase.
BA6.10adopted
Solicitation Issued: November 7, 2022 Solicitation Closed: November 30, 2022 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Name IBI Group Professional Services (Canada) Inc.* WSP Canada Inc. * Pursuant to the Request for Proposal document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 13, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3722909802 and Contract Number R-TS-2022-C08-01 under Category 8 of the Prequalified Vendor Lists for the delivery of Professional Engineering and Architectural Consulting Services Request for Supplier Qualification Ariba Document Number 3279961432. Description: For Preliminary design, detailed design and installation plans, support consultation, aid in the preparation of the supply/installation tender(s) and contract administration of two quick-build cycling projects: Danforth Avenue-Kingston Road Bikeway Extension and Bloor Street West Bikeway Extension between 2023 and 2025. Recommended Supplier: IBI Group Professional Services (Canada) Inc. Contract Award Value: $ 3,810,458 net of all applicable taxes and charges $ 4,305,818 including HST and all applicable charges $ 3,877,522 net of HST recoveries The Contract is expected to start on January 1, 2023 and end on December 31, 2025. The total potential contract award identified in this report $3,810,458 including all applicable taxes and charges and $4,305,818 including HST and all applicable charges. The cost to the City is $3,877,522 net of HST recoveries. The above cost calculations reflect an estimated five (5) percent Architectural, Engineering and Related Services Price Index (AESPI) increase applied annually to the annual cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3722909802 and Contract Number R-TS-2022-C08-01 under Category 8 of the Prequalified Vendor Lists for the delivery of Professional Engineering and Architectural Consulting Services Request for Supplier Qualification Ariba Document Number 3279961432. Description: For Preliminary design, detailed design and installation plans, support consultation, aid in the preparation of the supply/installation tender(s) and contract administration of two quick-build cycling projects: Danforth Avenue-Kingston Road Bikeway Extension and Bloor Street West Bikeway Extension between 2023 and 2025. Recommended Supplier: IBI Group Professional Services (Canada) Inc. Contract Award Value: $ 3,810,458 net of all applicable taxes and charges $ 4,305,818 including HST and all applicable charges $ 3,877,522 net of HST recoveries The Contract is expected to start on January 1, 2023 and end on December 31, 2025. The total potential contract award identified in this report $3,810,458 including all applicable taxes and charges and $4,305,818 including HST and all applicable charges. The cost to the City is $3,877,522 net of HST recoveries. The above cost calculations reflect an estimated five (5) percent Architectural, Engineering and Related Services Price Index (AESPI) increase applied annually to the annual cost after the initial year.
BA6.11adopted
Solicitation Issued: September 13, 2022 Solicitation Closed: October 13,2022, Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Anacond Contracting Inc. $520,666.78* Martinway Contracting Ltd. $634,919.00 373044 Ont Ltd. (Trans Canada Construction) $830,450.00 State Group Inc. $960,593.00 * Pursuant to the Request for Tender document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3530455664 and Contract Number SW-C01-011-20 (22SWM-IRM-021CDU) Description: Bermondsey Yard Exterior Lighting Improvements for Solid Waste Management Services. Recommended Supplier: Anacond Contracting Incorporated Contract Award Value: $595,667 net of all applicable taxes and charges $673,104 including HST and all applicable charges $606,151 net of HST recoveries Contract is expected to start on January 31, 2023 and end on October 24, 2023.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3530455664 and Contract Number SW-C01-011-20 (22SWM-IRM-021CDU) Description: Bermondsey Yard Exterior Lighting Improvements for Solid Waste Management Services. Recommended Supplier: Anacond Contracting Incorporated Contract Award Value: $595,667 net of all applicable taxes and charges $673,104 including HST and all applicable charges $606,151 net of HST recoveries Contract is expected to start on January 31, 2023 and end on October 24, 2023.
BA6.12adopted
Solicitation Issued: April 22, 2022 Solicitation Closed: May 27, 2022 Number of Addenda Issued: Two (2) Number of Bids: Ten (10) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.) HOGSMEADE $61,817.15* FIVE STAR ENTERPRISE $105,966.25 SAVAGE PROMOS $128,484.25 UNIFORM EXPERTS $155,388.75 NITSOM $178,717.50 KY 345 $300,890.00 OUTDOOR OUTFITS LTD $365,347.50 LUNAR $419,412.50 SUPPLY LINE $464,574.50 ERIC BEASLEY $865,056,813.50 * Supplier was found non-compliant with sample specification requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer: Solicitation Number: Ariba Document Number 3444210172 Description: For the non-exclusive supply and delivery of Golf Shirts to various Purchasing and Materials Management (Stores) locations from the date of award to October 31, 2023, with the option to renew the Contract for four (4) additional separate one (1) option year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Material Management Division will perform a market analysis to verify the current market conditions. Purchasing and Materials Management Division will monitor vendor performance during the duration of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Supplier: Five Star Enterprise Contract Award Value: $132,458 net of all applicable taxes and charges $149,677 including HST and all applicable charges $134,789 net of HST recoveries Contract is expected to start on the date of award and end on October 31, 2023. Option Year 1 (November 1, 2023 to October 31, 2024) $136,432 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $154,168 including all applicable taxes and charges $138,833 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $140,524 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $158,793 including all applicable taxes and charges $142,998 net of HST recoveries Option Year 3 (November 1, 2025 to October 31, 2026) $144,740 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $163,556 including all applicable taxes and charges $147,288 net of HST recoveries Option Year 4 (November 1, 2026 to October 31, 2027) $149,082 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $168,463 including all applicable taxes and charges $151,706 net of HST recoveries The total potential contract award including all option years is $794,657 including all applicable taxes and charges and $703,237 net of all applicable taxes and charges. The total potential cost to the City including all option years is $715,613 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Document Number 3444210172 Description: For the non-exclusive supply and delivery of Golf Shirts to various Purchasing and Materials Management (Stores) locations from the date of award to October 31, 2023, with the option to renew the Contract for four (4) additional separate one (1) option year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Material Management Division will perform a market analysis to verify the current market conditions. Purchasing and Materials Management Division will monitor vendor performance during the duration of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Supplier: Five Star Enterprise Contract Award Value: $132,458 net of all applicable taxes and charges $149,677 including HST and all applicable charges $134,789 net of HST recoveries Contract is expected to start on the date of award and end on October 31, 2023. Option Year 1 (November 1, 2023 to October 31, 2024) $136,432 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $154,168 including all applicable taxes and charges $138,833 net of HST recoveries Option Year 2 (November 1, 2024 to October 31, 2025) $140,524 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $158,793 including all applicable taxes and charges $142,998 net of HST recoveries Option Year 3 (November 1, 2025 to October 31, 2026) $144,740 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $163,556 including all applicable taxes and charges $147,288 net of HST recoveries Option Year 4 (November 1, 2026 to October 31, 2027) $149,082 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $168,463 including all applicable taxes and charges $151,706 net of HST recoveries The total potential contract award including all option years is $794,657 including all applicable taxes and charges and $703,237 net of all applicable taxes and charges. The total potential cost to the City including all option years is $715,613 net of HST recoveries.
BA6.13adopted
Solicitation Issued: June 03, 2022 Solicitation Closed: July 13, 2022 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Name Howden Roots LLC* Lone Star Blower Inc.** *Pursuant to the Request for Proposal document the contract award value includes contingency. **Proponent was found to be non-compliant with mandatory technical requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3483062371 and Contract Number RFP-22ECS-MI-01AB Description: Pre-Purchase of Blower Number 12 for East Building of the Ashbridges Bay Wastewater Treatment Plant Recommended Supplier: Howden Roots LLC Contract Award Value: $3,164,600 net of all applicable taxes and charges $3,575,998 including HST and all applicable charges $3,220,297 net of HST recoveries Contract is expected to start on date of award and end December 31, 2025. The total potential contract award identified in this report is $3,164,600 net of all applicable taxes and charges, $3,575,998 including all applicable taxes and charges. The cost to the City is $3,220,297 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3483062371 and Contract Number RFP-22ECS-MI-01AB Description: Pre-Purchase of Blower Number 12 for East Building of the Ashbridges Bay Wastewater Treatment Plant Recommended Supplier: Howden Roots LLC Contract Award Value: $3,164,600 net of all applicable taxes and charges $3,575,998 including HST and all applicable charges $3,220,297 net of HST recoveries Contract is expected to start on date of award and end December 31, 2025. The total potential contract award identified in this report is $3,164,600 net of all applicable taxes and charges, $3,575,998 including all applicable taxes and charges. The cost to the City is $3,220,297 net of HST recoveries.