Bid Award Panel
The full agenda, as filed
All 11 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA112.1adopted
Solicitation Issued: September 4, 2020 Solicitation Closed: October 9, 2020 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Doc Number 2590134670 including bid price Supplier Name Bid Price (including H.S.T.) Trade-Mark Industrial Inc. $719,071* Black & McDonald Limited $1,149,775 * The contract value amount has been adjusted for contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 23, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Tenders (RFT) Number Doc 2590134670, Contract Number 20ECS-MI-01AB Description: Pelletizer Upgrades - Rooftop Exhaust Fan Installation at the Ashbridges Bay Treatment Plant. Recommended Supplier: Trade Mark Industrial Inc. Contract Award Value: $731,798 net of all applicable taxes and charges $826,932 including HST and all applicable charges $744,678 net of HST recoveries Contract is expected to start upon award and end on December 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tenders (RFT) Number Doc 2590134670, Contract Number 20ECS-MI-01AB Description: Pelletizer Upgrades - Rooftop Exhaust Fan Installation at the Ashbridges Bay Treatment Plant. Recommended Supplier: Trade Mark Industrial Inc. Contract Award Value: $731,798 net of all applicable taxes and charges $826,932 including HST and all applicable charges $744,678 net of HST recoveries Contract is expected to start upon award and end on December 31, 2021.
BA112.2adopted
Solicitation Issued: September 16, 2020 Solicitation Closed: October 27, 2020 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Doc. Number 2525968951 including Bid Price Supplier Name Bid Price (including H.S.T.) Dependable Truck and Tank Ltd. $966,709 Safeteck Emergency Vehicles Ltd. (Bid 1) $1,071,574 Safeteck Emergency Vehicles Ltd. (Bid 2) $1,184,780
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 26, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Quotations (RFQ) Number Doc 2525968951 Description: For the non-exclusive supply and delivery of one (1) Heavy Rescue Squad Truck for the City of Toronto's Toronto Fire Services Division. Recommended Supplier: Dependable Truck and Tank Ltd. Contract Award Value: $855,495 net of all applicable taxes and charges $966,709 including HST and all applicable charges $870,552 net of HST recoveries Contract is expected to start on date of award and end on December 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations (RFQ) Number Doc 2525968951 Description: For the non-exclusive supply and delivery of one (1) Heavy Rescue Squad Truck for the City of Toronto's Toronto Fire Services Division. Recommended Supplier: Dependable Truck and Tank Ltd. Contract Award Value: $855,495 net of all applicable taxes and charges $966,709 including HST and all applicable charges $870,552 net of HST recoveries Contract is expected to start on date of award and end on December 2021.
BA112.3adopted
Solicitation Issued: April 22, 2020 Solicitation Closed: July 15, 2020 Number of Addenda Issued: Five (5) Number of Bids: Six (6) Table 2: Summary of Bids Received for Ariba Doc Number 2256830717 including bid price Bidder Name Bid Price (including H.S.T.) Sprint Mechanical Inc. $941,064* Vanguard Mechanical Inc. $967,280* W.S. Nicholls Construction Inc. $1,036,549* Black & McDonald Limited $1,050,996** Ross Clair Contractors Inc. $1,107,061 Alpeza General Contracting Inc. $1,304,585 * Bidder was found non-compliant with mandatory requirements. ** Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 20, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2256830717 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Toronto Botanical Gardens Building Mechanical Upgrades, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Black & McDonald Limited Contract Award Value: $ 998,445 net of all applicable taxes and charges $1,128,243 including HST and all applicable charges $1,016,018 net of HST recoveries The contract is expected to start following the date of award and end by October 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2256830717 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Toronto Botanical Gardens Building Mechanical Upgrades, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Black & McDonald Limited Contract Award Value: $ 998,445 net of all applicable taxes and charges $1,128,243 including HST and all applicable charges $1,016,018 net of HST recoveries The contract is expected to start following the date of award and end by October 31, 2021.
BA112.4adopted
Solicitation Issued: September 25, 2020 Solicitation Closed: October 22, 2020 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids including bid price for Ariba Doc Number 2623150113 (193-2020) Supplier Name Bid Price (including H.S.T.) Anacond Contracting Inc. $592,118.87* Joe Pace & Sons Contracting Inc. $742,071.00 M.J. Dixon Construction Ltd. $884,790.00 HN Construction Ltd. $987,846.00 * Pursuant to the Request for Tender document the contract award price includes contingency allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 26, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2623150113 (193-2020) Description: For the modernization of two hydraulic elevators at Cummer Lodge Long-Term Care Home, 205 Cummer Avenue, and one basement traction elevator at Castleview Wychwood Towers Long-Term Care Home, 351 Christie Street. Recommended Supplier: Anacond Contracting Incorporated Contract Award Value: $573,999, including $50,000 of contingency, net of all applicable taxes and charges $648,619 including HST and all applicable charges $584,101 net of HST recoveries Contract is expected to start on date of award and end on March 19, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2623150113 (193-2020) Description: For the modernization of two hydraulic elevators at Cummer Lodge Long-Term Care Home, 205 Cummer Avenue, and one basement traction elevator at Castleview Wychwood Towers Long-Term Care Home, 351 Christie Street. Recommended Supplier: Anacond Contracting Incorporated Contract Award Value: $573,999, including $50,000 of contingency, net of all applicable taxes and charges $648,619 including HST and all applicable charges $584,101 net of HST recoveries Contract is expected to start on date of award and end on March 19, 2021.
BA112.5adopted
Solicitation Issued: June 09, 2020 Solicitation Closed: July 08, 2020 Number of Addenda Issued: Fourteen (14) Number of Bids: Ninety - One (91) Overall, Forty - two (42) for Face Shields Table 2 - Summary of Proposals Received for Ariba Doc Number 2456826157 PROPONENT NAME 9500880 CANADA CORPORATION* ALLCARD LIMITED* AXIS PROTOTYPES INC** BLUE CHIP DISTRIBUTORS INC** CAPSTONE NETWORKS INC** CERTA OPPORTUNE* CICAME ENERGIE INC** DISTRIBUTION MEDSUP CANADA* DOMREX PHARMA INC.* DYNAMIC IMAGING SOLUTIONS INC** GEORGE COUREY INC* GOLDRICH PRINTPAK HEALTHMARK** INKSMITH LTD* INNOVATIVE AUTOMATION INC. IPEX INC.** ISOPLEX INC LEVITT SAFETY LTD* LOGISTIK UNICORP LUMIFY INC. DBA OMNIFY MACK MEDIA INC.** MEDICAL PLASTIC DEVICES (MPD) INC.* MSSLTD* OUTDOOR OUTFITS LIMITED PHARMASYSTEMS INC POLYMED CHIRURGICAL INC.* RED RIDGE DEVELOPMENT SERVICES INC.* S.R.GRAPHICS LTD SAFE DIRECT MEDICAL SUPPLIES SDOCCA CYBER INC.* SIMRANJIT SACHAR* SOLUTION ASSOCIATES INC.* SPI HEALTH AND SAFETY INC.* THE STEVENS COMPANY* TINKERINE 3D PRINTS SYSTEMS LTD. TORONTO STAMP INC. TRIAMICA SOURCING GROUP INC.* VERMED* WHITEBIRD GOSS GLOBAL* BIO NUCLEAR (BND INC)* INVEST GLOBE* * Proponent was declared non-compliant. **Proponent did not meet the minimum technical threshold. Range of Total Scores: 70.4 - 79.2
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 26, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Doc Number 2456826157 Description: For the supply and delivery of one or more COVID 19 related Personal Protective Equipment (PPE), Hand Sanitizers, and other related supplies for the City of Toronto's Purchasing and Materials Management (Stores) Division from the date of Award for the period of one (1) year, with the option to renew the Contract for two (2) additional separate six (6) months periods. Recommended Suppliers: Isoplex Inc. Logistix Unicorp Contract Award Value: Isoplex Inc. $386,250 net of all applicable taxes and charges $436,462 including HST and all applicable charges $393,048 net of HST recoveries Optional Extension 1 (6 Months): Dec 1, 2021 to May 31, 2022 $196,987 net of all applicable taxes and charges $222,595 including HST and all applicable charges $200,454 net of HST recoveries Optional Extension 2 (6 Months): June 1, 2022 to Nov 30, 2022 $196,987 net of all applicable taxes and charges $222,595 including HST and all applicable charges $200,454 net of HST recoveries The total potential award identified in this report including all option years is $780,225.00 net of all applicable taxes and charges, $881,654 including all applicable taxes and charges. The total potential cost to the City including all option years is $793,956 net of HST recoveries. Logistix Unicorp $333,750 net of all applicable taxes and charges $377,137 including HST and all applicable charges $339,624 net of HST recoveries Optional Extension #1 (6 Months): Dec 1, 2021 to May 31, 2022 $170,212 net of all applicable taxes and charges $192,340 including HST and all applicable charges $173,208 net of HST recoveries Optional Extension 2 (6 Months): June 1, 2022 to Nov 30, 2022 $170,212 net of all applicable taxes and charges $192,340 including HST and all applicable charges $173,208 net of HST recoveries The total potential award identified in this report including all option years is $674,175 net of all applicable taxes and charges, $761,817 including all applicable taxes and charges. The total potential cost to the City including all option years is $686,040 net of HST recoveries. The combined total potential initial contract award identified in this report including all option years is $1,454,400 net of all applicable taxes and charges, $1,643,472 including HST and applicable charges. The combined total potential cost to the City including option years for both awards is $1,479,996 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Proposal, Ariba Doc Number 2456826157 Description: For the supply and delivery of one or more COVID 19 related Personal Protective Equipment (PPE), Hand Sanitizers, and other related supplies for the City of Toronto's Purchasing and Materials Management (Stores) Division from the date of Award for the period of one (1) year, with the option to renew the Contract for two (2) additional separate six (6) months periods. Recommended Suppliers: Isoplex Inc. Logistix Unicorp Contract Award Value: Isoplex Inc. $386,250 net of all applicable taxes and charges $436,462 including HST and all applicable charges $393,048 net of HST recoveries Optional Extension 1 (6 Months): Dec 1, 2021 to May 31, 2022 $196,987 net of all applicable taxes and charges $222,595 including HST and all applicable charges $200,454 net of HST recoveries Optional Extension 2 (6 Months): June 1, 2022 to Nov 30, 2022 $196,987 net of all applicable taxes and charges $222,595 including HST and all applicable charges $200,454 net of HST recoveries The total potential award identified in this report including all option years is $780,225.00 net of all applicable taxes and charges, $881,654 including all applicable taxes and charges. The total potential cost to the City including all option years is $793,956 net of HST recoveries. Logistix Unicorp $333,750 net of all applicable taxes and charges $377,137 including HST and all applicable charges $339,624 net of HST recoveries Optional Extension #1 (6 Months): Dec 1, 2021 to May 31, 2022 $170,212 net of all applicable taxes and charges $192,340 including HST and all applicable charges $173,208 net of HST recoveries Optional Extension 2 (6 Months): June 1, 2022 to Nov 30, 2022 $170,212 net of all applicable taxes and charges $192,340 including HST and all applicable charges $173,208 net of HST recoveries The total potential award identified in this report including all option years is $674,175 net of all applicable taxes and charges, $761,817 including all applicable taxes and charges. The total potential cost to the City including all option years is $686,040 net of HST recoveries. The combined total potential initial contract award identified in this report including all option years is $1,454,400 net of all applicable taxes and charges, $1,643,472 including HST and applicable charges. The combined total potential cost to the City including option years for both awards is $1,479,996 net of HST recoveries.
BA112.6adopted
Solicitation Issued: September 4, 2020 Solicitation Closed: October 9, 2020 Number of Addenda Issued: 3 Number of Bids: 3 Table 2: Summary of Bids Received for RFQ, Ariba Doc. Number 2581687870 including bid price Supplier Name Evaluated Bid Price (including H.S.T.) LOT A - PRICE FORM Petro Canada Lubricants Inc. Shell Canada Products Safety Kleen Canada $672,427 (excluding 1.47 percent volume rebate) $701,670 Non-compliant LOT B - PRICE FORM Safety Kleen Canada Petro Canada Lubricants Inc. Shell Canada Products $10,034 No Bid No Bid
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 26, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2581687870 Description: For the non-exclusive supply and delivery of various lubricating oils, transmission fluids, hydraulic oils, gear oils and greases in Lot A, for the period of one (1) year from December 1, 2020 to November 30, 2021, with the option to renew the contracts for four (4) additional separate one (1) year periods. The Request for Quotation (RFQ) is structured to award two (2) separate contract(s) to the lowest Suppliers based on the Suppliers meeting specifications in the Lot A and Lot B price forms. Should the option(s) be exercised, then the General Manager Fleet Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Petro-Canada Lubricants Inc. (Lot A) Contract Award Value: $ 838,003 net of all applicable taxes and charges $ 946,943 including HST and all applicable charges $ 852,752 net of HST recoveries Contract is expected to start on December 1, 2020 and end on November 30, 2021 Option Year 1 from December 1, 2021 to November 30, 2022 $863,143 net of all applicable taxes and charges $975,351 including all applicable taxes and charges $878,334 net of HST recoveries Option Year 2 from December 1, 2022 to November 30, 2023 $889,037 net of all applicable taxes and charges $1,004,612 including all applicable taxes and charges $904,684 net of HST recoveries Option Year 3 from December 1, 2023 to November 30, 2024 $915,708 net of all applicable taxes and charges $1,034,750 including all applicable taxes and charges $931,825 net of HST recoveries Option Year 4 from December 1, 2024 to November 30, 2025 $943,180 net of all applicable taxes and charges $1,065,793 including all applicable taxes and charges $959,780 net of HST recoveries The total potential contract award identified in this report including all optional years is $4,449,071 net of all taxes, and $5,027,450 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $4,527,374, net of HST recoveries. The above cost calculations reflect a 20-35 percent contingency cost per participating division for unforeseen factors and 3 percent IPPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2. Safety Kleen Canada is to receive a contract award for the Lot B line items they were lowest Suppliers meeting specification on, including all option years, in the total amount of $58,931 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Purchasing Officer.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2581687870 Description: For the non-exclusive supply and delivery of various lubricating oils, transmission fluids, hydraulic oils, gear oils and greases in Lot A, for the period of one (1) year from December 1, 2020 to November 30, 2021, with the option to renew the contracts for four (4) additional separate one (1) year periods. The Request for Quotation (RFQ) is structured to award two (2) separate contract(s) to the lowest Suppliers based on the Suppliers meeting specifications in the Lot A and Lot B price forms. Should the option(s) be exercised, then the General Manager Fleet Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Petro-Canada Lubricants Inc. (Lot A) Contract Award Value: $ 838,003 net of all applicable taxes and charges $ 946,943 including HST and all applicable charges $ 852,752 net of HST recoveries Contract is expected to start on December 1, 2020 and end on November 30, 2021 Option Year 1 from December 1, 2021 to November 30, 2022 $863,143 net of all applicable taxes and charges $975,351 including all applicable taxes and charges $878,334 net of HST recoveries Option Year 2 from December 1, 2022 to November 30, 2023 $889,037 net of all applicable taxes and charges $1,004,612 including all applicable taxes and charges $904,684 net of HST recoveries Option Year 3 from December 1, 2023 to November 30, 2024 $915,708 net of all applicable taxes and charges $1,034,750 including all applicable taxes and charges $931,825 net of HST recoveries Option Year 4 from December 1, 2024 to November 30, 2025 $943,180 net of all applicable taxes and charges $1,065,793 including all applicable taxes and charges $959,780 net of HST recoveries The total potential contract award identified in this report including all optional years is $4,449,071 net of all taxes, and $5,027,450 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $4,527,374, net of HST recoveries. The above cost calculations reflect a 20-35 percent contingency cost per participating division for unforeseen factors and 3 percent IPPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2. Safety Kleen Canada is to receive a contract award for the Lot B line items they were lowest Suppliers meeting specification on, including all option years, in the total amount of $58,931 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Purchasing Officer.
BA112.7adopted
Solicitation Issued: August 21, 2020 Solicitation Closed: September 29, 2020 Number of Addenda Issued: Four (4) Number of Bids: Ten (10) Table 2: Summary of Bids Received for Request for Quotation (RFQ), Ariba Doc. Number 2523954772 including bid price Supplier Name Bid Price (including H.S.T.) CBCI Telecom Canada Inc. $1,832,139 Cycom Technology Solutions Inc. $2,107,574 Optimum Digital Solutions Corporation* $2,454,655 Paladin Technologies Inc. $2,834,341 Advanced Presentation Products Inc. $2,900,927 Global Unified Solution Services $2,927,866 Solotech Inc. $3,381,406 Aligned Vision Group Inc. $3,656,606 Nationwide Audio Visual $3,692,979 AVI SPL $4,611,561 * Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 26, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2523954772 Description: For the non-exclusive supply, delivery and warranty of various meeting room audio-visual hardware, accessories and professional services Recommended Supplier: CBCI Telecom Canada Inc. Contract Award Value: $1,621,362 net of all applicable taxes and charges $1,832,139 including HST and all applicable charges $1,649,898 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2523954772 Description: For the non-exclusive supply, delivery and warranty of various meeting room audio-visual hardware, accessories and professional services Recommended Supplier: CBCI Telecom Canada Inc. Contract Award Value: $1,621,362 net of all applicable taxes and charges $1,832,139 including HST and all applicable charges $1,649,898 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2025.
BA112.8adopted
Solicitation Issued: July 29, 2020 Solicitation Closed: October 9, 2020 Number of Addenda Issued: Six (6) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Number DOC2484696347 including bid price Supplier Name Bid Price (excluding H.S.T.) Brook Restoration Ltd. $4,190,725* Duron Ontario Ltd. $5,769,950 Asco Construction (Toronto) Ltd. $7,107,858 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 26, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT) Number Doc 2484696347, Contract Number 19SWM-IRM-001CDU Description: Construction Services, including supply of all materials, labour and equipment required, for the replacement of the tipping floor and push walls at the Dufferin Transfer Station. Recommended Supplier: Brook Restoration Ltd. Contract Award Value: $4,820,725 net of all applicable taxes and charges $5,447,419 including HST and all applicable charges $4,905,570 net of HST recoveries Contract is expected to start on date of award for a period of 31 weeks.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT) Number Doc2484696347, Contract Number 19SWM-IRM-001CDU Description: Construction Services, including supply of all materials, labour and equipment required, for the replacement of the tipping floor and push walls at the Dufferin Transfer Station. Recommended Supplier: Brook Restoration Ltd. Contract Award Value: $4,820,725 net of all applicable taxes and charges $5,447,419 including HST and all applicable charges $4,905,570 net of HST recoveries Contract is expected to start on date of award for a period of 31 weeks.
BA112.9adopted
Call Issued: October 6, 2020 Call Closed: November 3, 2020 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Proposals Received for Ariba Doc. Number 2647034315 Supplier Name* Lifelabs LP * Pursuant to the RFP document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 23, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP) Number DOC 2647034315 (9116-20-7127) Description: Request For Proposal (RFP) Number 9116-20-7127, for the provision of On-Site Mobile Laboratory Services for the City of Toronto's Seniors Services and Long-Term Care locations. Initial award shall be from date of award to November 30, 2023 with the option to renew the contract for two (2) additional separate one (1) year periods. Should the option period(s) be exercised then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Lifelabs LP Contract Award Value: From date of award to November 30, 2023 $637,890 net of all applicable taxes and charges (including 10 percent of contingency) $720,816 including HST and all applicable charges $649,117 net of HST recoveries Option Period 1 - December 1, 2024 to November 30, 2024 $219,009 net of all applicable taxes and charges (including 10 percent of contingency) $247,480 including HST and all applicable charges $222,863 net of HST recoveries Option Period 2 - December 1, 2025 to November 30, 2025 $225,579 net of all applicable taxes and charges (including 10 percent of contingency) $254,904 including HST and all applicable charges $229,549 net of HST recoveries The total potential cost to the City including all option periods is $1,101,530 net of HST recoveries, $1,223,200 including all applicable taxes and charges and $1,082,478 net of all applicable taxes and charges. Contract is expected to start from the date of award and end on November 30, 2023 with the option to renew the Contract for two (2) additional and separate one (1) year periods. The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP) Number DOC 2647034315 (9116-20-7127) Description: RFP No. 9116-20-7127, for the provision of On-Site Mobile Laboratory Services for the City of Toronto's Seniors Services and Long-Term Care locations. Initial award shall be from date of award to November 30, 2023 with the option to renew the contract for two (2) additional separate one (1) year periods. Should the option period(s) be exercised then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Lifelabs LP Contract Award Value: From date of award to November 30, 2023 $637,890 net of all applicable taxes and charges (including 10 percent of contingency) $720,816 including HST and all applicable charges $649,117 net of HST recoveries Option Period 1 - December 1, 2024 to November 30, 2024 $219,009 net of all applicable taxes and charges (including 10 percent of contingency) $247,480 including HST and all applicable charges $222,863 net of HST recoveries Option Period 2 - December 1, 2025 to November 30, 2025 $225,579 net of all applicable taxes and charges (including 10 percent of contingency) $254,904 including HST and all applicable charges $229,549 net of HST recoveries The total potential cost to the City including all option periods is $1,101,530 net of HST recoveries, $1,223,200 including all applicable taxes and charges and $1,082,478 net of all applicable taxes and charges. Contract is expected to start from the date of award and end on November 30, 2023 with the option to renew the Contract for two (2) additional and separate one (1) year periods. The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
BA112.10adopted
Solicitation Issued: August 7, 2020 Solicitation Closed: September 15, 2020 Number of Addenda Issued: Five (5) Number of Bids: Five (5) Table 2: Summary of Bids Received for Ariba Doc Number 2509964355 including bid price Supplier Name Bid Price* (including H.S.T.) BFS Technologies Inc. o/a Taff-guard Filtration $575,219 Dafco Filtration Group Corporation $576,415 Camfil Canada Inc. $707,031 Southern Engineers $1,292,144** Canadian Bearings Ltd. $1,340,994 * Bid prices based on quantities reduced by 40 percent. Due to COVID-19 pandemic, the RFQ was issued for higher quality HVAC filters and at a larger quantity to facilitate increased frequency of filter replacement to enhance health and safety measures at the long-term care homes. The bids received were significantly higher than budget available. There was insufficient budget to award the full value of the RFQ, a reduction in quantity was required. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 26, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) Number 2509964355 Description: For the non-exclusive supply and delivery of New Drive Belts and Filters for HVAC Equipment, as and when required, for ten (10) Homes of the City of Toronto, Senior Services and Long-Term Care Division from the date of award to November 30, 2022, with the option to renew the Contract for three (3) additional separate one (1)-year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the General Manager, Seniors Services and Long-Term Care Division will request the Chief Procurement Officer of Purchasing and Materials Management Division to process the renewals under the same terms and conditions. Recommended Supplier: BFS Technologies Inc. o/a Taff-guard Filtration Contract Award Value: $509,043 net of all applicable taxes and charges $575,219 including HST and all applicable charges $518,003 net of HST recoveries Contract is expected to start on Date of Award and end on November 30, 2022. Option Year 1 (December 1, 2022 to November 30, 2023) $262,157 net of all applicable taxes and charges $296,238 including HST and all applicable charges $266,771 net of HST recoveries Option Year 2 (December 1, 2023 to November 30, 2024) $270,022 net of all applicable taxes and charges $305,125 including HST and all applicable charges $274,774 net of HST recoveries Option Year 3 (December 1, 2024 to November 30, 2025) $278,123 net of all applicable taxes and charges $314,279 including HST and all applicable charges $283,018 net of HST recoveries The total potential cost to the City including all option years is $1,342,566 net of HST recoveries, $1,490,861 including all applicable taxes and charges and $1,319,346 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) Number 2509964355 Description: For the non-exclusive supply and delivery of New Drive Belts and Filters for HVAC Equipment, as and when required, for ten (10) Homes of the City of Toronto, Senior Services and Long-Term Care Division from the date of award to November 30, 2022, with the option to renew the Contract for three (3) additional separate one (1)-year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the General Manager, Seniors Services and Long-Term Care Division will request the Chief Procurement Officer of Purchasing and Materials Management Division to process the renewals under the same terms and conditions. Recommended Supplier: BFS Technologies Inc. o/a Taff-guard Filtration Contract Award Value: $509,043 net of all applicable taxes and charges $575,219 including HST and all applicable charges $518,003 net of HST recoveries Contract is expected to start on Date of Award and end on November 30, 2022. Option Year 1 (December 1, 2022 to November 30, 2023) $262,157 net of all applicable taxes and charges $296,238 including HST and all applicable charges $266,771 net of HST recoveries Option Year 2 (December 1, 2023 to November 30, 2024) $270,022 net of all applicable taxes and charges $305,125 including HST and all applicable charges $274,774 net of HST recoveries Option Year 3 (December 1, 2024 to November 30, 2025) $278,123 net of all applicable taxes and charges $314,279 including HST and all applicable charges $283,018 net of HST recoveries The total potential cost to the City including all option years is $1,342,566 net of HST recoveries, $1,490,861 including all applicable taxes and charges and $1,319,346 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
BA112.11adopted
Solicitation Issued: April 22, 2020 Solicitation Closed: May 29, 2020 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 2: Summary of Bids Received for Tender Call Number DOC 2373695353 including bid price Supplier Name Bid Price (including H.S.T.)* 614218 Ontario Ltd. o/a Trisan Construction $4,496,088 KAPP Infrastructure Inc. $6,059,164 Robert B. Somerville Co $7,737,031 GFL Infrastructure Group Inc. $7,844,462 Clearway Construction Inc. $8,306,941 Drainstar Contracting Ltd. $10,824,620 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 25, 2020), from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT) Number DOC 2373695353, Contract Number 20TW-CTS-14CWD Description: For the Replacement of Sewage Forcemains at Baby Point SPS. Recommended Supplier: 614128 Ontario Ltd. o/a Trisan Construction Contract Award Value: $4,575,665 net of all applicable taxes and charges $5,170,501 including HST and all applicable charges $4,656,197 net of HST recoveries Contract is expected to start on January 1, 2021 and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT) Number DOC 2373695353, Contract Number 20TW-CTS-14CWD Description: For the Replacement of Sewage Forcemains at Baby Point SPS. Recommended Supplier: 614128 Ontario Ltd. o/a Trisan Construction Contract Award Value: $4,575,665 net of all applicable taxes and charges $5,170,501 including HST and all applicable charges $4,656,197 net of HST recoveries Contract is expected to start on January 1, 2021 and end on December 31, 2023.