Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA46.1adopted
Solicitation Issued: March 12, 2021 Solicitation Closed: April 30, 2021 Number of Addenda Issued: One (1) Number of Bids: Three (3)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 14, 2023) from the Chief Procurement Officer: Solicitation Number: Kinetic GPO, Request for Standing Offers Number 21-02 Description: After reviewing Kinetic GPO Request for Standing Offers Number 21-02, Economic Development and Culture Division will leverage this Kinetic GPO contract with Matthews Equipment Limited Operating As Herc Rentals and enter into an agreement with Matthews Equipment Limited Operating As Herc Rentals for the supply of Equipment and Tool Rentals, from August 1, 2023 to June 30, 2024 with an opportunity for two option years through to June 30, 2026. Recommended Supplier: Matthews Equipment Limited Operating As Herc Rentals Contract Award Value: $700,000 net of all applicable taxes and charges $791,000 including HST and all applicable charges $712,320 net of HST recoveries The contract with option years is expected to start from August 1, 2023, and end by June 30, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Kinetic GPO, Request for Standing Offers Number 21-02 Description: After reviewing Kinetic GPO Request for Standing Offers Number 21-02, Economic Development and Culture Division will leverage this Kinetic GPO contract with Matthews Equipment Limited Operating As Herc Rentals and enter into an agreement with Matthews Equipment Limited Operating As Herc Rentals for the supply of Equipment and Tool Rentals, from August 1, 2023 to June 30, 2024 with an opportunity for two option years through to June 30, 2026. Recommended Supplier: Matthews Equipment Limited Operating As Herc Rentals Contract Award Value: $700,000 net of all applicable taxes and charges $791,000 including HST and all applicable charges $712,320 net of HST recoveries The contract with option years is expected to start from August 1, 2023, and end by June 30, 2026.
BA46.2adopted
Solicitation Issued: June 21, 2023 Solicitation Closed: July 18, 2023 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received Supplier Name GHD Contractors Limited (GHDCL)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 14, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3887611815 Description: For the provision of Professional Consulting Services in Support of the City's Biosolids Beneficial Use Program for the City of Toronto's Toronto Water Division from the date of award until December 31, 2023 with the option to renew the contract for four (4) additional one (1) year periods. Should the option(s) be exercised, then the General Manager, Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: GHD Contractors Limited (GHDCL) Contract Award Value: $252,000 net of all applicable taxes and charges $284,760 including HST and all applicable charges $256,435 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023. Option Period 1: January 1, 2024 to December 31, 2024 $725,251 net of all applicable taxes and charges $819,533 including HST and all applicable charges $738,015 net of HST recoveries Option Period 2: January 1, 2025 to December 31, 2025 $761,513 net of all applicable taxes and charges $860,510 including HST and all applicable charges $774,916 net of HST recoveries Option Period 3: January 1, 2026 to December 31, 2026 $799,589 net of all applicable taxes and charges $903,536 including HST and all applicable charges $813,662 net of HST recoveries Option Period 4: January 1, 2027 to December 31, 2027 $839,568 net of all applicable taxes and charges $948,712 including HST and all applicable charges $854,345 net of HST recoveries The total potential contract award, including all option years $3,817,051 including all applicable taxes and charges and $3,377,921 net of all applicable taxes and charges. The total potential cost to the City, including all option years is $3,437,373 net of HST recoveries. The above cost calculations reflect a 5 percent Consumer Price Index increase applied annually to the total annual cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3887611815 Description: For the provision of Professional Consulting Services in Support of the City's Biosolids Beneficial Use Program for the City of Toronto's Toronto Water Division from the date of award until December 31, 2023 with the option to renew the contract for four (4) additional one (1) year periods. Should the option(s) be exercised, then the General Manager, Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: GHD Contractors Limited (GHDCL) Contract Award Value: $252,000 net of all applicable taxes and charges $284,760 including HST and all applicable charges $256,435 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023. Option Period 1: January 1, 2024 to December 31, 2024 $725,251 net of all applicable taxes and charges $819,533 including HST and all applicable charges $738,015 net of HST recoveries Option Period 2: January 1, 2025 to December 31, 2025 $761,513 net of all applicable taxes and charges $860,510 including HST and all applicable charges $774,916 net of HST recoveries Option Period 3: January 1, 2026 to December 31, 2026 $799,589 net of all applicable taxes and charges $903,536 including HST and all applicable charges $813,662 net of HST recoveries Option Period 4: January 1, 2027 to December 31, 2027 $839,568 net of all applicable taxes and charges $948,712 including HST and all applicable charges $854,345 net of HST recoveries The total potential contract award, including all option years $3,817,051 including all applicable taxes and charges and $3,377,921 net of all applicable taxes and charges. The total potential cost to the City, including all option years is $3,437,373 net of HST recoveries. The above cost calculations reflect a 5 percent Consumer Price Index increase applied annually to the total annual cost after the initial year.
BA46.3adopted
Solicitation Issued: June 02, 2023 Solicitation Closed: June 30, 2023 Number of Addenda Issued: N/A Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (including H.S.T.) Brook Restoration Ltd $680,190.47* 373044 Ont. Ltd. $788,150.00 Martinway Contracting Ltd. $1,024,000.00 NH Construction Ltd. $1,648,000.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 14, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3904325683 Description: For the supply and delivery of all labour, equipment, materials, and supervision to complete the proposed Exterior Wall Cladding work at Grandravine Community Centre, 23 Grandravine Drive, Toronto, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Brook Restoration Ltd Contract Award Value: $750,190 net of all applicable taxes and charges $847,715 including HST and all applicable charges $763,394 net of HST recoveries Contract is expected to start on date of award and end by December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3904325683 Description: For the supply and delivery of all labour, equipment, materials, and supervision to complete the proposed Exterior Wall Cladding work at Grandravine Community Centre, 23 Grandravine Drive, Toronto, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Brook Restoration Ltd Contract Award Value: $750,190 net of all applicable taxes and charges $847,715 including HST and all applicable charges $763,394 net of HST recoveries Contract is expected to start on date of award and end by December 31, 2024.
BA46.4adopted
Solicitation Issued: June 15, 2023 Solicitation Closed: July 27, 2023 Number of Addenda Issued: Five (5) Number of Bids: Seven (7) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) LCD Mechanical Inc. $597,854.13* Active Mechanical Services $716,505.00 Superior Boilers Works and Welding Limited $730,102.85 Vanguard Mechanical Inc.** $791,826.00 Servocraft Limited $999,050.00 Alpeza General Contracting Inc. $1,009,800.00 Index Construction Inc. $1,142,845.00 *Pursuant to the Request for Tenders document, the contract award value includes contingency. **Supplier was found non-compliant with the mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 14, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tenders, Ariba Document Number 3999125314, Contract Number SW-C01-008-21 Description: Tipping floor exhaust fan replacement and HVAC air handling unit replacement for the administrative office building at Disco Road Transfer Station. Recommended Supplier: LCD Mechanical Inc. Contract Award Value: $717,425 net of all applicable taxes and charges $810,690 including HST and all applicable charges $730,052 net of HST recoveries The contract is expected to start on October 16, 2023 and end on November 5, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tenders, Ariba Document Number 3999125314, Contract Number SW-C01-008-21 Description: Tipping floor exhaust fan replacement and HVAC air handling unit replacement for the administrative office building at Disco Road Transfer Station. Recommended Supplier: LCD Mechanical Inc. Contract Award Value: $717,425 net of all applicable taxes and charges $810,690 including HST and all applicable charges $730,052 net of HST recoveries The contract is expected to start on October 16, 2023 and end on November 5, 2024.
BA46.5adopted
Solicitation Issued: May 10, 2023 Solicitation Closed: July 21, 2023 Number of Addenda Issued: Ten (10) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Pine Valley Corporation $569,096.85* Ferndom Construction $878,520.00 2220742 Ontario Ltd. $972,782.00 Aqua Tech Solutions Inc. $1,034,143.98 Rutherford Contracting Ltd. $1,050,536.10 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 14, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4000006173 Description: For the supply, manufacture, delivery, assembly, and installation of all elements required for the gateway features at the northwest corner of Wilson Avenue and Dufferin Street in the Wilson Village Business Improvement Area. Recommended Supplier: Pine Valley Corporation Contract Award Value: $682,916 net of all applicable taxes and charges (including 20 percent contingency) $771,695 including HST and all applicable charges $694,936 net of HST recoveries Contract is expected to start following the date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4000006173 Description: For the supply, manufacture, delivery, assembly, and installation of all elements required for the gateway features at the northwest corner of Wilson Avenue and Dufferin Street in the Wilson Village Business Improvement Area. Recommended Supplier: Pine Valley Corporation Contract Award Value: $682,916 net of all applicable taxes and charges (including 20 percent contingency) $771,695 including HST and all applicable charges $694,936 net of HST recoveries Contract is expected to start following the date of award and end on December 31, 2024.
BA46.6adopted
Solicitation Issued: June 13, 2023 Solicitation Closed: July 6, 2023 Number of Addenda Issued: none Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Talos Technologies Inc. $1,515,930 Onx Enterprise $1,623,994
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 14, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 4042320161 Description: For Intel471 - Cyber Threat Intelligence licenses subscription, configuration and training services for a period of one (1) year from the date of Award with an option to extend for up to four (4) consecutive one (1) year periods. Should the option(s) be exercised, then the Chief Information Security Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Talos Technologies Inc. Contract Award Value: $258,400 net of all applicable taxes and charges $291,992 including HST and all applicable charges $262,948 net of HST recoveries Contract is expected to start on October 1, 2023 and end on September 30, 2024. Option Year 1: October 1, 2024 to September 30, 2025 $279,072 net of all applicable taxes and charges $315,351 including HST and all applicable charges $283,984 net of HST recoveries Option Year 2: October 1, 2025 to September 30, 2026 $301,398 net of all applicable taxes and charges $340,580 including HST and all applicable charges $306,703 net of HST recoveries Option Year 3: October 1, 2026 to September 30, 2027 $325,510 net of all applicable taxes and charges $367,826 including HST and all applicable charges $331,239 net of HST recoveries Option Year 4: October 1, 2027 to September 30, 2028 $351,550 net of all applicable taxes and charges $397,252 including HST and all applicable charges $357,737 net of HST recoveries The total potential contract award including all optional periods is $1,515,930 net of all applicable taxes and charges, $1,713,001 including all applicable taxes and charges. The total potential cost to the City including the optional periods is $1,542,610 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 4042320161 Description: For Intel471 - Cyber Threat Intelligence licenses subscription, configuration and training services for a period of one (1) year from the date of Award with an option to extend for up to four (4) consecutive one (1) year periods. Should the option(s) be exercised, then the Chief Information Security Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Talos Technologies Inc. Contract Award Value: $258,400 net of all applicable taxes and charges $291,992 including HST and all applicable charges $262,948 net of HST recoveries Contract is expected to start on October 1, 2023 and end on September 30, 2024. Option Year 1: October 1, 2024 to September 30, 2025 $279,072 net of all applicable taxes and charges $315,351 including HST and all applicable charges $283,984 net of HST recoveries Option Year 2: October 1, 2025 to September 30, 2026 $301,398 net of all applicable taxes and charges $340,580 including HST and all applicable charges $306,703 net of HST recoveries Option Year 3: October 1, 2026 to September 30, 2027 $325,510 net of all applicable taxes and charges $367,826 including HST and all applicable charges $331,239 net of HST recoveries Option Year 4: October 1, 2027 to September 30, 2028 $351,550 net of all applicable taxes and charges $397,252 including HST and all applicable charges $357,737 net of HST recoveries The total potential contract award including all optional periods is $1,515,930 net of all applicable taxes and charges, $1,713,001 including all applicable taxes and charges. The total potential cost to the City including the optional periods is $1,542,610 net of HST recoveries.
BA46.7adopted
Solicitation Issued: June 28, 2023 Solicitation Closed: August 15, 2023 Number of Addenda Issued: Six (6) Number of Bids: Seven (7) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Phoenix Restoration Inc. $2,994,600.00* Limen Group Construction Ltd. $3,218,100.00 Groupe Atwill Morin Inc. $3,979,997.00 Trinity Custom Masonry $4,437,500.00 Brook Restoration Ltd. $4,489,468.77 Clifford Masonry Ltd. $4,863,500.00 Colonial Building Restoration $6,499,500.00 *Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 14, 2023) from the Chief Procurement Officer: Solicitation Number: Request For Tender, Ariba Document Number 4047629663 Description: For the supply of all labour, materials, and equipment for restoring the west garden wall at Casa Loma, 1 Austin Terrace. Recommended Supplier: Phoenix Restoration Inc. Contract Award Value: $3,194,600 net of all applicable taxes and charges $3,609,898 including HST and all applicable charges $3,194,600 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2024. Note: This site has a jurisdiction code which provides for 100 percent recovery of HST.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request For Tender, Ariba Document Number 4047629663 Description: For the supply of all labour, materials, and equipment for restoring the west garden wall at Casa Loma, 1 Austin Terrace. Recommended Supplier: Phoenix Restoration Inc. Contract Award Value: $3,194,600 net of all applicable taxes and charges $3,609,898 including HST and all applicable charges $3,194,600 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2024. Note: This site has a jurisdiction code which provides for 100 percent recovery of HST.
BA46.8adopted
Solicitation Issued: July 20, 2023 Solicitation Closed: August 22, 2023 Number of Addenda Issued: Six (6) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Bid Price (excluding H.S.T.) Alliance Verdi Civil Inc. $9,769,591.80 * Belor Construction Ltd. $11,941,731.40 614128 Ontario Ltd., o/a Trisan Construction $12,393,523.00 2220742 Ontario Ltd. o/a Bronte Construction $14,622,958.29 Ellisdon Civil Ltd. $16,269,229.90 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 14, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4104683821, Contract Number 23ECS-BE-09BSE Description: Culvert Replacement of Beechgrove Drive over West Hill Watercourse (ID914), Culvert Replacement of Blakemanor Boulevard over West Highland Creek (ID957), and Culvert Rehabilitation of Nantucket Boulevard over West Highland Creek (ID954). Recommended Supplier: Alliance Verdi Civil Inc. Contract Award Value: $11,235,031 net of all applicable taxes and charges $12,695,585 including HST and all applicable charges $11,432,767 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4104683821, Contract Number 23ECS-BE-09BSE Description: Culvert Replacement of Beechgrove Drive over West Hill Watercourse (ID914), Culvert Replacement of Blakemanor Boulevard over West Highland Creek (ID957), and Culvert Rehabilitation of Nantucket Boulevard over West Highland Creek (ID954). Recommended Supplier: Alliance Verdi Civil Inc. Contract Award Value: $11,235,031 net of all applicable taxes and charges $12,695,585 including HST and all applicable charges $11,432,767 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
BA46.9adopted
Solicitation Issued: August 2, 2023 Solicitation Closed: August 18, 2023 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) Viola Management Inc. $1,562,027.25* Pave-Al Limited $1,781,599.00 Gazzola Paving Ltd. $2,486,925.00 Fermar Paving Limited $2,719,668.90 * Pursuant to the Request for Tenders document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 14, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4113248357, Contract Number 23TR-OM-811-TEY-EX Description: Resurfacing and Guide Rail Repairs on F.G. Gardiner Expressway. Recommended Supplier: Viola Management Inc. Contract Award Value: $1,662,027 net of all applicable taxes and charges $1,878,091 including HST and all applicable charges $1,691,279 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4113248357, Contract Number 23TR-OM-811-TEY-EX Description: Resurfacing and Guide Rail Repairs on F.G. Gardiner Expressway. Recommended Supplier: Viola Management Inc. Contract Award Value: $1,662,027 net of all applicable taxes and charges $1,878,091 including HST and all applicable charges $1,691,279 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2023.